Proposal Writer I

As THE leader in transit technology, Clever Devices' vision is to make meaningful contributions to worldwide mobility. Our goal is to be the leading provider of exciting technology that improves the quality of mobility in communities around the world. We are continuing to grow and are looking for a Proposal Writer to join our team.

The Proposal Writer I is responsible for working with the proposal production team to complete a proposal. The Proposal Writer I receives specific assignments from the team regarding determining the proposal layout, gathering, analyzing and formatting information, writing drafts, and seeking input from other departments. The Proposal Writer I needs to become familiar with all of the proposal procedures and eventually ensure that we address all the requirements of the customer’s RFP/RFI, and clearly define the proposed technical solution, deployment, and on-going service approach. The Proposal Writer I will coordinate and support the proposal review process with the sales, project management and systems engineering organizations by setting up meetings, taking notes, and communicating decisions. The Proposal Writer I also completes SOW document PDF submittals by reviewing, cleaning up and finalizing source documents, and saving all documents to the network for record keeping. The goal is to be able to generate proposal content and eventually be able to respond to all areas of a typical RFP.

Primary Responsibilities:

• Determines the proposal concept by identifying and clarifying opportunities and requirements, studying Requests for Proposal (RFPs), attending bid-board and strategy meetings
• Prepares relevant proposal information and leads meetings to advance the proposal as required
• Reviews and outlines the proposal to meet the RFP requirements and ensures the proposal clearly addresses the evaluation criteria, special requirements, and complying with all the specifications within the RFP
• Develops the proposal by assembling information including project scope, objectives/outcomes/deliverables, implementation, methods, timetable, staffing, budget, standards of performance, and evaluation; writing, revising, and editing drafts including executive summaries, conclusions, and organization credentials
• Meets the proposal deadline by establishing priorities and target dates for information gathering, writing, review, and approval; entering and monitoring tracking data; coordinating requirements with contributors from other departments; contributing proposal status information to review meetings; transmitting proposals
• Reviews all RFP materials such as addenda and responses to questions.
• Participates in all aspects of the proposal process including analyzing RFP/RFQ requirements, writing non-technical portions, editing and organization of materials and ensuring compliance with Clever Devices’ corporate standards as well as participating in debriefs
• Supports, and participates in, legal department review of the RFP documents, and incorporates any impacts into the proposal document
• Participates in pricing discussions and meetings.
• Maintains quality results by using templates; following proposal-writing standards including readability, consistency, and tone; maintaining proposal support databases
• Performs quality control reviews of proposal documents, prints all required copies, creates electronic copies, and assembles proposal packages
• Obtains approvals by reviewing proposal content with key internal stakeholders
• Prepares all shipping information and ensures shipment and delivery
• Finalizes proposal by evaluating text, graphics, and binding; coordinating printing
• Updates the bid library as required

Skills Required:

• Bachelor’s degree preferred
• Strong organizational skills
• Strong project management skills and ability to meet deadlines in a comprehensive manner; ability to handle multiple tasks and prioritize
• Excellent computer skills including working knowledge of Microsoft Office Suite: Word, Project, Visio, Outlook, Excel, PowerPoint, as well as ability to learn new software programs
• Ability to identify, analyze, and communicate risks and to develop risk mitigation strategies
• Exceptional written, presentation, interpersonal and communications skills
• Comfortable presenting to senior management
• Ability to understand technical and business concepts
• Creative problem solving
• Strategic planning, analytical thinking and market research skills
• Willingness to work late and work over the weekend on occasion to meet deadlines
• Strong understanding of the transit industry and intelligent transit systems used on public transportation is preferred

The compensation range posted for this position represents the anticipated minimum and maximum compensation for this position based upon a good faith and reasonable estimate. The exact compensation offered will depend on several factors such as the candidate’s experience, skills, training, education and/or physical location; internal equity; and, budget.

In addition, Clever Devices Ltd. offers a variety of benefits to eligible employees, including health insurance coverage, wellness and family support programs, life and disability insurance, retirement savings plans, paid leave programs, education-related programs, paid holidays and time off, and many others, depending on the level and position offered. Many of these benefits are subsidized or fully paid for by the company.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice based on business need.