Office Manager/Bookkeeper

4 weeks ago


Lawrence, United States Seasons Kosher Supermarket Full time
Job DescriptionJob Description

Company Overview

Seasons Kosher Supermarkets is one of the largest kosher supermarket chains in the nation. At present, there are 4 Seasons Supermarket locations & 4 Convenience store models across the Tri-State area with plans to expand. Seasons offers its customers a full-service kosher shopping experience where everyone, including its highly dedicated associates, is treated like family.

Due to our continued growth and expansion, we are looking for a highly motivated individual to join our company. In this role, you will work closely with the company's finance and operations management teams.

Job Description:

We are looking for a Bookkeeper/Office Manager to join our team in our Lawrence location. In this position, you will ensure that you track and manage financial data. As a Bookkeeper/Office Manager, you will help us in recording and maintaining daily financial transactions, performing reconciliations, assisting accountants in preparing financial statements, closing books, collect debts, and making payments.

Ø Daily Tasks:

Total Inventory/ NCR

  • Invoices-update pricing
  • Enter New Items (Ensure items are at Budgeted Margins)
  • Follow up on Monthly Statements & make sure all invoices are entered into the system in a timely manner

Shelf Label Management

  • Always make sure shelf labels are always compliant
  • Ensure all products have accurate updated price tags

NetSuite

  • Vendor/Operating invoices, bills and credits
  • Scan, attach all supporting documentation
  • Ensure accurate Expense type categorization

Payables

  • Keeping track of payment requests

Mail

  • Open mail and notify correct parties of important notices

Payroll (New Hires)

  • Complete I-9’s for new employees
  • Send all other relevant information i.e., direct deposits, termination
  • Enter Schedules into Pay Clock system

Ø Weekly Tasks:

Concession

  • Run sales report for all concessionaires

Scanning & Filing

  • Scan all entered invoices into the share folder
  • Important mail i.e. bank statements etc.

Petty Cash

  • Make sure petty cash is reconciled weekly

Cycle Counting (Inventory)

  • Check Inventory Levels and correct on hand quantities in the system

Total Inventory Accuracy

  • Review Bookkeeper Reports & Notifications, adjust as needed
  • React to margin reports send by Reporting team

Signage/Sales

  • Put Store items on Sale, print out sale signs.
  • Print our shelf labels as needed.

Ø Monthly Tasks:

Customer Statements

  • Follow up with vendors on all monthly statements to ensure there are no old bills that have not been entered.
  • Enter relevant credits based on accounts that managers wrote off

Credit Applications

  • Direct all unknown info to corporate

Inventory- 2 Times a year

  • Assist with Inventory Taking Process (Assist Audit Counts)
  • Assist in tracking and keeping accurate inventory
  • Assist in filling out inventory sheets



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