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Bookkeeper
4 months ago
Under the direction of the Business Manager, the bookkeeper is responsible for performing a variety of bookkeeping and accounting duties for the parish, school and their organizations.
Position Responsibilities
- Performs at the parish level in support of the parish and the diocese’s spiritual and pastoral mission; performs as both a spiritual and administrative leader in the parish
- Sets an example for employees by personal adherence to and compliance with personnel policies and procedures and by personal adherence to Catholic Doctrine and Catholic principles of morality
- Facilitate the weekly collection process
- Pay bills, make bank deposits and process credit card payments
- Record accounts payable, accounts receivable and cash receipts
- Process vendor payments and maintain vendor files
- Maintain all donor records including Diocesan Annual Catholic Appeal
- Assist in maintaining the Online Giving system
- Assist in maintaining the school tuition and incidental billing system
- Assist with year-end activities including 1099-Misc, donor acknowledgement and Sales and Use tax preparation and filing
- Assist in payroll processing including timecard maintenance
- Monitor parish activities for compliance with applicable Canon Law and local state and federal statutes
- Implement a system of controls as necessary, to prevent irregularities or fraudulent activity and to safeguard parish funds and other assets
- Ensure existence of verifiable audit trail for all financial transactions
- Attend all parish staff meetings
- Perform other duties as assigned
Supervisory
- none
- Bachelor’s degree in business or public administration or equivalent experience
- Minimum of 3 years of experience in a business and financial environment
Professional Qualifications
- Must have a working knowledge of and a strong commitment to the mission of the Diocese of San Diego and the Catholic Church; preferably be in full communion with the Church
- Excellent communications skills, verbal and written; excellent human relations and interpersonal skills
- Strong organizational and time management skills; be a self-starter who is able to perform multiple tasks simultaneously and work with a sense of urgency
- Ability to exercise courtesy to fellow employees, parishioners and the general public
- Ability to maintain confidentiality
- Ability to receive direction and be open to suggestions
- Ability to work collaboratively in a team environment; punctuality is a must at all times; ability to travel locally as required; weekend work may be required
- Working knowledge of computer software applications such as Microsoft Office (Word, Excel, Access, Outlook, etc.), QuickBooks and ParishSoft Church Management Software
- Professional bearing; clean and neat personal appearance
- Ability to successfully pass a background check as required by the Diocese of San Diego
- Ability to function well in both an office setting and the church environment
- Minimum five workdays per week (Monday through Friday)
- 35-40 core visible work hours per week between 8:00 a.m. And 5:00 p.m.
- Not eligible for offsite/remote work
- Functions according to the policies of Our Lady of Grace Church Personnel Policies and applicable canon/civil law
Physical Demands
While performing the duties of this job the employee is regularly required to remain in an office at a computer workstation and access information from a computer and use a telephone. The employee is required to be mobile to, from, and within the office, as well as maneuver throughout the parish/school facility to attend meetings, briefings, and other work-related events. The employee may be required to conduct trips to, from, and within various city and county-wide locations to attend meetings or events. The employee must occasionally lift and/or move up to 15 pounds.The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.Our Lady of Grace Church, as part of the Catholic Diocese of San Diego, is committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, genetics, disability, age or veteran status.
