Payroll Clerk

The Payroll Clerk is responsible for performing a variety of financial and administrative duties. They are responsible for assisting with biweekly payroll completion and assisting the Finance Director with financial goals by working daily to achieve and maintain the financial health of our organization. A payroll clerk will maintain accurate records and is required to remain compliant with all laws and company policies at all times. This means our payroll clerk will have high ethics, integrity, and accountability. They Payroll Clerk is expected to treat all staff with the excellent customer service as the staff is their customer in a sense. They are the reason we have a job.

Payroll duties include:

• Prepare and post receipts, deposits, purchase orders, invoices, refunds, and other standard bookkeeping tasks

• Review and process reimbursements

• Prepare and submit payroll

• Create financial and inventory reports

• Identify and correct miscalculations and financial discrepancies

• Run and update databases

• Stay current with all regulations, requirements, and laws

• Processing new employees, promotions, and terminations

• Issuing and ensuring employees receive paychecks

• Investigating and resolving payroll discrepancies

• Maintaining and updating payroll records

• All other duties assigned by the administration team

Administrative duties may include:

• Front desk customer service, including answering phones and greeting guests

• Keep a tidy and appropriate reception area

• Manage schedules for appointments and deadlines

• Take clear messages and communicate effectively with customers, clients, team members, and management

• Develop and maintain administrative processes

• Keep an organized file system

Job Requirements:

• 2 years of experience working in a similar field (desired)

• Experience with Paylocity (desired)

• Practical experience with accounting software (such as QuickBooks), spreadsheets (such as MS Excel), and databases (such as MS Access)

• Able to quickly learn and adapt to new software and processes

• A solid understanding of bookkeeping procedures including crediting and debiting appropriate accounts, posting entries to ledger accounts, and reconciling accounts

• Effective written and verbal communication skills

• Works well in a team environment and with upper management

• High level of critical thinking and logical analysis

• Good organizational and time management skills

• Able to work well under pressure and meet all deadlines

• Always keeps the highest standards of compliance and confidentiality