Event Coordinator

1 month ago

Charlotte, United States Material Handling Industry Full time
Job DescriptionJob Description

MHI seeks a highly organized and dynamic Event Coordinator to join our team. The ideal candidate will have a passion for planning and executing events with strong attention to detail, excellent communication skills, and the ability to manage multiple tasks simultaneously. The role's primary responsibility is to work with the Events Manager in the planning, coordinating, and executing association events while providing unparalleled levels of customer service internally and externally. The Events Coordinator plays a vital role in ensuring the success of events and providing exceptional experiences for attendees.

Job Responsibilities include:

  • Event Planning: Collaborate with all stakeholders to understand event requirements and objectives and participate in developing event concepts, themes, and timelines to meet event needs.
  • Venue Selection and Logistics: Help select venues for events and coordinate logistics, including food and beverage, audiovisual equipment, transportation, and accommodations.
  • Vendor Management: Assist with sourcing and negotiating contracts with hotels, caterers, decorators, entertainers, etc. Manage vendor relationships to ensure quality service and budget adherence.
  • Budget Management: Participate in developing and managing event budgets while maintaining high-quality standards.
  • Marketing and Promotion: Assist in developing marketing materials and strategies to promote events.
  • Onsite Coordination: Assist with event setup, execution, and breakdown. Coordinate with all stakeholders to ensure smooth operation and timely resolution of any issues.
  • Attendee Experience: Provide excellent customer service and address inquiries or concerns in a timely manner to ensure a positive experience for event attendees.
  • Post-Event Evaluation: Conduct post-event evaluations to assess events' success and identify areas for improvement. Gather feedback to inform future events.
  • Stay current on industry trends and best practices in event planning and management.

Required Skills and Competencies:

  • Proven experience in event planning, coordination, and project planning, preferably in a similar role.
  • Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Excellent communication and interpersonal skills, with the ability to build relationships with members, vendors, and team members.
  • Proficiency in event management software, Microsoft Office suite, and Teams.
  • Ability to work flexible hours, including evenings and weekends, as required by event schedules.
  • Creative problem-solving abilities and a proactive approach to overcoming challenges.
  • Knowledge of industry trends and best practices in event planning and management.

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