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Executive Officer

2 months ago

Falls Church, United States Pueo Business Solutions Full time
Job DescriptionJob Description

The Executive Officer is responsible for performing senior level administrative duties for the CEO, CFO, and other executives as necessary, as well as leading a variety of corporate programs. The successful candidate will need to demonstrate their ability in proactively managing a wide range of topics, deadlines, and executive calendars. The candidate will require a keen attention to detail and be results-oriented. Additionally, they must exhibit executive presence along with possessing a sense of responsibility and confidentiality to establish themselves as a trusted partner to the executive leadership team.

Responsibilities:

  • Leads the approval and administrative review process for all corporate policies and procedures
  • Coordinates Executive Level Meetings and Requirements
  • Supports annual filings and registration processes across the organization in support of the business
  • Leads the planning and execution of various events, to include social gatherings, award programs, offsite meetings, etc.
  • Maintains organizational records, including but not limited to the Corporate Records Repository, Intellectual Property Records, etc.
  • Responsible for proofreading, and/or preparing correspondence for signature, and coordination of formal briefing materials.
  • Arrange and schedule meetings and video teleconferences and monitor the executives' calendars
  • Manage the daily schedule of the executives (Chief Executive Officer, Chief Financial Officer); coordinate domestic and international travel.
  • Arrange and oversee travel plans, including booking flights, accommodations, and transportation for business trips
  • Plan, track, and complete tasks in an efficient way to ensure Executives meet objectives
  • Other responsibilities as assigned

Qualifications:

  • Bachelor's degree in business administration/management.
  • 5+ years' experience supporting c-level executives, preferably in a high technology company and/or combined experience including event planning and management (supervisory, office or project).
  • Advanced experience with Microsoft products especially Outlook, Word, Power Point and Excel.
  • Extensive experience with arrangement of complex schedules and logistics, at times, across multiple time zones.
  • Excellent time management, planning, organizational skills, and attention to detail.
  • Excellent written and verbal communication skills.
  • Proven ability to interact in a professional manner with customers, board members, investors, and internal team.
  • Ability to work on multiple projects, lead priorities and accurately set expectations.
  • Ability to maintain complete confidentiality on all business matters.
  • Ability to flex and expand schedule in the event of a work surge
  • Ability to work on site at the corporate office in Tysons, VA with limited options for remote flexibility


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