Document Control Specialist

3 months ago

Covington, United States Pelican Energy Consultants Full time
Job DescriptionJob Description

Essential Functions Statement(s)

• Follow Document Control departmental, company and project procedures.

• Assist in development, testing, training and implementation of document control standards and guidelines to support the company’s data management needs.

• Provides direction and clarification of the document management processes.

• Executes the document control procedures to ensure team is adhering to company standards, the document numbering schemes, and accurate document preparation.

• Performs quality control checks for all project related documents prior to their transmittal to ensure documentation is in accordance with project document control procedures. Such checks include, but are not limited to; correct numbering, revisions, title, status, stamp, seals, format, and legibility.

• Advises users as they correct inaccurate and/or missing data.

• Verify revision sequence which includes receipt of client comments before next issue.

• Verifies signatures in sign-off block on documents prior to transmittal release.

• Maintain project contact lists & distribution matrices.

• Prepares transmittals for project documents and deliverables utilizing project distribution matrix.

• Maintains documentation flow by distributing incoming and outgoing data per project distribution matrix.

• Tracks document approvals

• Assist in reporting completeness and accuracy of documentation.

• Maintains integrity of project databases, project libraries/folders, and Master Document Registers (MDR)

• Ensures that job files are up-to-date, labeled and secure.

• Creates, distributes, logs and tracks Supplier Data Review and Approval Routers (SDR)

• Assists with archiving of project records in accordance with Retention Policy/Schedules

• Attend meetings as required/requested (business process, department, project, client meetings, etc.)

• Provides technical assistance with the import or export of data; including but not limited to FTP, SharePoint, Aconex support.


POSITION QUALIFICATIONS

Competency Statement(s)

• Accountability - Ability to accept responsibility and account for his/her actions.

• Accuracy - Ability to perform work accurately and thoroughly.

• Communication, Oral - Ability to communicate effectively with others using the spoken word.

• Communication, Written - Ability to communicate in writing clearly and concisely.

• Customer Oriented - Ability to take care of the customers’ needs while following company procedures.

• Detail Oriented - Ability to pay attention to the minute details of a project or task.

• Reliability - The trait of being dependable and trustworthy.

• Responsible - Ability to be held accountable or answerable for one’s conduct.

• Time Management - Ability to utilize the available time to organize and complete work within given deadlines.


SKILLS & ABILITIES

Education: High School Graduate or General Education Degree (GED): Required

Experience: 5+ years related data management experience

Computer Skills: Microsoft Office, Windows 7, Internet, Adobe

Certifications & Licenses:

Other Requirements:

• Proven experience as self-starter on small projects as well as team player on large projects.

• Engineering and/or Oil & Gas background preferred.

• Knowledge of the processes, practices and tools of data management disciplines: demonstrate familiarity of information, management principles and practices including policy and standards, information retention, electronic document management, active and inactive records management, meta data tagging.

• Able to recognize document content and apply applicable document control numbers or log accordingly.

• Solid understanding of electronic document management systems

• Experience with document scanning into various file types, E-mail, Internet, and Network applications

  • Document Control Assistant

    2 months ago

    Covington, United States MILLENNIUMSOFT Full time

    Position : Document Control Assistant Location : Covington, GA Duration :2+ Months contract Total Hours/week : 40.00 1st shift Description: Quality Document Systems Management is responsible for the development, deployment and maintenance of controlled documentation and supporting systems. Typically is vocationally qualified with limited work...

  • Project Controls Specialist

    2 months ago

    Covington, United States Ampirical Solutions Full time

    We'd love to have you join our team as a Project Controls Specialist in our Covington, Louisiana office. Company Overview: Ampirical has been committed to improving and strengthening the power grid since the company's inception. Just as an ampere is the base unit for electric current, Ampirical takes pride in being on the leading edge of innovation and...

  • 1ST Shift Inventory Control Specialist

    2 weeks ago

    Covington, United States BJ's Wholesale Club Full time

    Join our team of more than 34,000 team members, supporting our members and communities in our Club Support Center, 235+ clubs and eight distribution centers. BJs Wholesale Club offers a collaborative and inclusive environment where all team members can learn, grow and be their authentic selves. Together, were committed to providing outstanding service and...

  • Project Control Manager

    3 weeks ago

    Covington, United States Insight Global Full time

    Effectively communicates with the Contractor regarding all schedule/progress & project controls related matters and concerns in the weekly status meetings and all other schedule related meetings. Reviews Contractor’s Baseline schedule submissions and verifies that all work scope is identified properly and logically sequenced correctly; provides written...

  • Project Control Manager

    3 weeks ago

    Covington, United States Insight Global Full time

    Effectively communicates with the Contractor regarding all schedule/progress & project controls related matters and concerns in the weekly status meetings and all other schedule related meetings. Reviews Contractor’s Baseline schedule submissions and verifies that all work scope is identified properly and logically sequenced correctly; provides written...

  • Controller

    2 months ago

    Covington, United States Waites Sensor Technologies, Inc. Full time

    Job DescriptionJob DescriptionDescription:We are seeking a hands-on accounting leader to enhance our ever-expanding organization. Our ideal candidate is self-motivated and passionate about numbers, processes, and achievement. You would be joining a team of talented self-starters working in an entrepreneurial environment. We are an amazing organization and...

  • Controller

    2 months ago

    Covington, United States Waites Sensor Technologies, Inc. Full time

    Job DescriptionJob DescriptionDescription:We are seeking a hands-on accounting leader to enhance our ever-expanding organization. Our ideal candidate is self-motivated and passionate about numbers, processes, and achievement. You would be joining a team of talented self-starters working in an entrepreneurial environment. We are an amazing organization and...

  • Prevention Specialist

    1 month ago

    Covington, United States Alleghany Highlands Community Services Full time

    Job DescriptionJob Description$2000 sign on bonus potential, paid out according to agency guidelinesSUMMARY:The Prevention Specialist works in the community under the supervision of the Prevention Services Coordinator as a team member in the Prevention Services program of Planning District One Behavioral Health Services to promote and implement specialized...

  • Inspector 1, Quality Control

    4 weeks ago

    Covington, United States MillenniumSoft Inc Full time

    Job DescriptionJob DescriptionPosition : Quality Control AssociateLocation : Covington, GADuration : 12 MonthsTotal Hours/week : 40.002nd ShiftClient : Medical Devices CompanyJob Category : IndustrialLevel of Experience : Entry LevelEmployment Type : Contract on W2 (Need US Citizens or GC Holders or GC EAD or OPT or EAD or CPT)Shift time is approximately...

  • Client Accounting Manager/Controller

    3 months ago

    Covington, United States Rudler, PSC Full time

    Job DescriptionJob DescriptionClient Accounting Manager/ControllerRudler, PSC is seeking a Client Accounting Manager/Controller to add to our growing team.  Rudler, PSC offers work/life balance with a flexible work schedule in a high-growth, energetic, supportive environment. Benefits offered include a retirement plan, health, vision and dental insurance,...

  • Client Accounting Manager/Controller

    2 months ago

    Covington, United States Rudler, PSC Full time

    Job DescriptionJob DescriptionClient Accounting Manager/ControllerRudler, PSC is seeking a Client Accounting Manager/Controller to add to our growing team.  Rudler, PSC offers work/life balance with a flexible work schedule in a high-growth, energetic, supportive environment. Benefits offered include a retirement plan, health, vision and dental insurance,...

  • Client Accounting Manager/Controller

    3 months ago

    Covington, United States Rudler, PSC Full time

    Job DescriptionJob DescriptionClient Accounting Manager/ControllerRudler, PSC is seeking a Client Accounting Manager/Controller to add to our growing team.  Rudler, PSC offers work/life balance with a flexible work schedule in a high-growth, energetic, supportive environment. Benefits offered include a retirement plan, health, vision and dental insurance,...

  • Environmental Compliance Specialist

    2 weeks ago

    Covington, United States PoolCorp Full time

    Environmental Compliance Specialist page is loaded Environmental Compliance Specialist Apply locations Covington, LA time type Full time posted on Posted 2 Days Ago job requisition id R15012 Company Overview POOLCORP is the leading business-to-business distributor of swimming pool and landscape supplies, equipment, and related outdoor living products....

  • IT Support Specialist

    3 months ago

    Covington, United States Ampirical Solutions Full time

    We’d love to have you join our team as a IT Support Specialist in our Covington, Louisiana office. Company Overview: Ampirical has been committed to improving and strengthening the power grid since the company’s inception. Just as an ampere is the base unit for electric current, Ampirical takes pride in being on the leading edge of innovation and...

  • Weeks Dredging

    1 month ago

    Covington, United States Kiewit Full time

    Requisition ID: 172659  Job Level: Mid Level  Home District/Group: Weeks Marine - Dredging  Department: Quality  Market: Marine  Employment Type: Full Time  Position Overview As a Assistant Quality Control Manager, you will be responsible for leading the projects Quality Control program including developing a project quality...

  • Residential Authorization and Insurance Specialist

    2 months ago

    Covington, United States CHNK Behavioral Health Full time

    CHNK Behavioral Health Residential Authorization and Insurance Specialist Location:Devou Park Department: Billing Services Position Reports to:Director of Billing Services Position Supervises: n/a Profile Last Updated: April 24, 2024 QUALIFICATIONS Minimum of 2 years' experience as an authorization/utilization review specialist, within adolescent...

  • Residential Authorization and Insurance Specialist

    2 months ago

    Covington, United States Hire Health Full time

    Overview Residential Authorization and Insurance Specialist Location:Devou Park Department: Billing Services Position Reports to:Director of Billing Services Position Supervises: n/a Profile Last Updated: April 24, 2024 QUALIFICATIONS Minimum of 2 years' experience as an authorization/utilization review specialist, within adolescent substance use and/or...

  • Residential Authorization and Insurance Specialist

    4 weeks ago

    Covington, United States Hire Velocity Full time

    Overview Residential Authorization and Insurance Specialist Location:Devou Park Department:  Billing Services  Position Reports to:Director of Billing Services          Position Supervises:   n/a                        Profile Last Updated: April 24, 2024 QUALIFICATIONS Minimum of 2 years' experience as an...

  • Residential Authorization and Insurance Specialist

    2 months ago

    Covington, United States CHNK Behavioral Health Full time

    Job DescriptionJob DescriptionSalary: $17 - $22CHNK Behavioral HealthResidential Authorization and Insurance SpecialistLocation:Devou Park Department:  Billing Services Position Reports to:Director of Billing Services         Position Supervises:   n/a                       Profile Last Updated: April 24,...

  • Residential Authorization and Insurance Specialist

    4 weeks ago

    Covington, United States CHNK Behavioral Health Full time

    Job DescriptionJob DescriptionSalary: $17 - $22CHNK Behavioral HealthResidential Authorization and Insurance SpecialistLocation:Devou Park Department:  Billing Services Position Reports to:Director of Billing Services         Position Supervises:   n/a                       Profile Last Updated: April 24,...