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Secretary to Superintendent/Royal Annex
2 months ago
Jamestown, United States
The College Preparatory & Leadership Academy
Full time
Job DescriptionJob DescriptionSalary: Join a Royal school community in the capacity of a secretary to the superintendent of schools and Royal Annex Bldg.
Essential Duties and Responsibilities: Primary functions may include the following duties, responsibilities, skills, abilities, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive listing of tasks performed by this position.
- Schedule appointments, schedule and coordinate meetings
- Prepare all materials for the Board, including materials for regular and special meetings and retreats
- Make all necessary arrangements for travel and conferences for Superintendent
- Builds trust and foster ongoing positive relationships with all stakeholders
- Coordinate all events for the Superintendent
- Perform all duties consistent with the scope and intent of the position with strict confidentiality
- Proofread all correspondence from the office of the Superintendent
- Prepare and maintain all files for the Superintendent
- In the absence of the Superintendent, coordinate with the designee during crises or pressing situations
- Work co-operatively with other offices
- Answer general questions, including those requiring research or technical knowledge.
- Assist with the planning and implementation of district wide recognition activities
- Attend meetings and in-services as required
- Communicate ideas and directives clearly and effectively both orally and in writing
- Experience working independently and managing multiple projects
- Maintain attendance calendar for Superintendent’s office
- Occasional requirement to work overtime, e.g., evenings, and weekends
- Display the highest ethical and professional behavior in working with students, parents, school personnel, and outside agencies associated with the school
- Serve as a role model and promote good public relations for students and staff in demonstrating positive attitudes, appropriate attire and grooming and an effective work ethic
- Protect confidentiality of records and information about staff and students, and use discretion when sharing any such information within legal confines
- Adhere to federal statutes and regulations, State Board of Education rules and regulations, Board of Education policies and procedures, and contractual obligations In North Carolina and for CPLA.
- Perform other duties as assigned by the Superintendent and/or other supervisors.
- Strong word processing and other computer skills
- Must be accurate, well organized, versatile and have strong interpersonal skills to communicate effectively both within and outside the central office (Royal Annex and Superintendents Office).
- Must take pride in appearance of work.
- Ability to deal effectively with the school community and general public
Preferred Qualifications: Minimum 5 years of successful secretarial/administrative experience