Payroll Specialist

Knickerbocker Group is seeking a Payroll Specialist to join their Finance team The Payroll Specialist will report directly to the CFO, with oversight from the Director of Financial Planning & Analysis. This individual will be responsible for the day-to-day operations of the weekly payroll function. Excellent time management and customer services skills, exceptional attention to detail, and the ability to maintain strict confidentiality and meet all payroll deadlines are fundamental requirements of this position.

Ideally this individual will be based out of our Boothbay office; however, we may consider one of our other office locations (Portland or Brunswick) after 6 months for the right candidate.

Primary Duties and Responsibilities:

• Process weekly payroll for 130+ employee-owners, while maintaining strict confidentiality and accuracy.
• Assist in proactively resolving payroll issues.
• Process and submit statutory and benefits remittances on time, reconciling any balances owed.
• Generate payroll reports, including tax fillings, benefit deductions and other required reports, ensuring compliance with regulatory requirements.
• Support Human Resources with annual employee benefit open enrollment, benefit administration updates and salary/compensation market research.
• Research and remain knowledgeable about current and upcoming HR and payroll regulations and best practices.
• Update employee payroll preferences and maintain the payroll database.
• Reconcile paid time off balances weekly and manage EPL balances.
• Process journal entries in the company’s ERP system to reconcile Payroll and Benefit accounts.

• Ensure compliance with state and federal tax laws and regulations for payroll and timekeeping.

• Educate and assist employees with timecard entry and processing.
• Assist with annual budget process.

• Support annual audit efforts related to payroll.

• Perform data entry, analysis and posting for accounting transactions.
• Support A/R, A/P, G/L, and client invoicing processes as necessary.
• Other duties as assigned.

Required Qualifications and Experience:

• Bachelor’s degree in accounting, finance, human resources, and/or business administration, or the equivalent years of experience.
• 5+ years of direct experience in payroll and benefit administration required.
• Strong working knowledge of federal and state payroll laws and regulations.
• Knowledge of accounting concepts and experience posting journal entries and reconciling accounts.
• Proficiency in Microsoft Office required, including intermediate proficiency in Excel.
• Database maintenance experience with HRIS programs & ERP systems.

• Strong organizational skills with the ability to prioritize a high-volume workload.
• Ability to work well under pressure and meet deadlines in a fast-paced environment.
• Exhibits a sense of urgency, understands the importance of month-end closing deadlines.
• Positive attitude, teamwork spirit with a willingness to help.

Knickerbocker Group is proud to offer a competitive benefits package, including:

• Excellent medical, dental and vision insurance with employee premiums paid by the Company.
• Health savings account (HSA) option.
• 401K employer sponsored retirement plan options, with an automatic 3% weekly employer contribution after 12 months.
• Life insurance, short-term and long-term disability insurance, at no expense, with the option to enroll in supplemental life insurance.
• Employee Assistance Program (EAP).
• Employee Stock Ownership Program (ESOP).
• Generous paid time off and paid holidays.
• Generous Parental Leave policy.
• Generous Continuing Education and Professional Licensing Reimbursement policy.
• Employer sponsored pet insurance.
• Workplace flexibility.

CULTURE

As a 100% employee-owned company, we strive for balance. We value spending time with our families, being active in our communities, and celebrating all Maine has to offer. Knickerbocker Group has repeatedly been recognized as a Best Place to Work in Maine and as both Best Architect and Best Builder in Maine by Down East magazine. If you’re excited to join a team of amazing people who work together on top-tier residential and commercial projects, you’ve come to the right place

ABOUT KNICKERBOCKER GROUP

Knickerbocker Group is an employee-owned (ESOP), award-winning design-build firm offering architecture, landscape architecture, interior design, property management, and construction services for custom homes and commercial spaces throughout Maine. With offices in Boothbay, Portland, and soon to be Brunswick we are a group of inspired collaborators who are committed to craft and creativity, from design to implementation in the field. Our work is renowned for its rooted-in-Maine quality and recognized nationally. Our employee-owners are fueled by continuous learning, interdisciplinary brainstorming (e.g., designer+mason+carpenter), and passion for fine-tuning the design-build process. With 45 years of experience, we seamlessly provide the highest level of product and service to our clients. We offer workplace flexibility, while also maintaining a fun, dynamic environment where team members are enabled to listen, share, detail, innovate, and create impactful work.

Knickerbocker Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status.