Bookeeper Assistant

Job DescriptionJob DescriptionJob Summary:
The Assistant Bookkeeper is responsible for assisting the Account Executive with the needs of clients and their representatives regarding personal and business financial and accounting matters. Includes full charge bookkeeping functions, accounts payable and receivable, payroll and funds transfers for individuals and corporations.

Core Responsibilities:

• Proficiently process A/P and maintenance of vendor database
• Vendor correspondence/contact regarding invoices, balance due, refunds, etc.
• Credit card reconciliation and coding
• Payroll recording, timesheet calculation and new hire paperwork processing
• Prepare 1099’s
• Certified payroll reporting DIR/EComply
• Union Reports
• Workers comp reporting
• Prepare weekly/monthly reports and prepare client packages
• Interact with clients
• Assist with bank reconciliations
• Assist with Guild reporting
• Tax package preparation
• Daily interaction and effective communication with staff members
• Prioritizing task and understanding what is urgent
• Demonstrate discretion and maintain confidentiality
• Other special projects as assigned

Assistant Bookkeeper Skills and Qualifications:

• Proficiency with accounting software such as Quick Books and ADP Payroll Software
• Proficiency with Microsoft Excel and Word
• Excellent verbal and written communication skills
• Personable, positive and enthusiastic attitude
• Proficient in overseeing multiple projects and meeting strict deadlines
• Be able to work with a variety of personalities

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