Project Manager

Job DescriptionJob Description.
1. Continuously communicate detail plans and expectations to project team members and
stakeholders throughout the entire lifecycle of the project.
2. Meet regularly with project team members (including internal and external stakeholders) to
understand and log their progress on detail tasks, problems and concerns in order to confirm
the expectations set forth in the project plan.
3. Enables all necessary project deliverables and documentation required by the SOM
Methodology (SUITE).
4. Maintain metrics and logs that specify the progress and performance of the project team.
5. Maintain project issue and risk logs that identify potential or realized impacts to the project
and communicate to higher management.
6. Continuously follow up on project issues or risks to insure timely resolution or mitigation.
7. Facilitate change management required for the project(s)

General Summary of Duty 2 % of Time 30
Provide PLANNING, STAFFING needs and REPORTING to insure the successful completion of
assigned projects according to the sponsor’s goals and objectives. Planning, staffing and
reporting should adhere to the State of Michigan’s Methodology (SUITE) and the Agency’s
project prioritization process. Planning, staffing and reporting spans the entire lifecycle of the
project from initiation to closeout
Individual tasks related to the duty.
1. Directs the development and maintenance of all SOM Methodology (SUITE) documents and
deliverables from project initiation and planning through project closeout activities for ready
access by all stakeholders..
2. Ensure proper change management when the project’s cost, quality or schedule has been
impacted and communicates the changes timely to all project team members and stakeholders
as defined by SOM Methodology (SUITE) and the Agency processes.
3. Directs the investigation and use of technology, process or staffing necessary to meet the
objectives of the project.
4. Plans for necessary project team members/roles and facilitates the selection, training and
development of the project team members to ensure the objectives and tasks of the project are
met.
5. Understands and plans for the timely resolution of project issues and risks.
6. Establishes an effective project communication plan and ensures the plan is utilized by the
project team and all stakeholders.
Duty 3
General Summary of Duty 3 % of Time 15
DIRECTS and coordinates the day to day activities, tasks and deliverables required from the
project team according to the project plan.
Individual tasks related to the duty.
1. Assigns detailed activities, tasks and deliverables to assigned members of the project team
ensuring understanding of the expectations such as functionality, due dates and estimated
effort.
2. Assigns expected dates and functionality to external providers and ensures products or
deliverables provided externally are available when needed.
3. Ensures appropriate interaction and integration between team members or external providers
with connecting or dependent tasks.
4. Establishes and assigns routine administrative processes to the project team to ensure
appropriate communications, reporting and metrics gathering.
5. Assists and advises the project stakeholders and team members through regular status
meetings and defined walkthroughs.
6. Escalates issues, risks and logistical needs of the project to higher management as
appropriate.

Duty 4
General Summary of Duty 4 % of Time 5
Perform miscellaneous functions as needed to contribute to the overall operation and objectives
of the Department of Technology, Management & Budget (DTMB).
Individual tasks related to the duty.
1. Attendance at staff meetings.
2. Stays abreast of new technology and advanced concepts through training, reading
magazines, internet, periodicals and books.
3. Creates standards, procedures and templates for staff to use in their daily tasks.
4. Serves on assigned task forces, special committees and/or research groups.
5. Evaluates impact of new tools, languages and upgrades on systems.
6. Provides internal staff training.
7. Other duties as assigned.
Independent Responsibilities:
- Establishing the current status of an assigned project.
- Decisions in support of the DTMB standards, including the SOM Methodology (SUITE).
- Decisions in planning, staffing, controlling, directing and reporting that do not alter the
scope of assigned projects.
- Decisions leading to the proposition of alternatives and recommendations that do not
alter the scope of assigned projects.
- Decisions involving preparation and quality of project deliverables
Responsibilities that would require supervisor’s review:
- Matters that affect the budget beyond the project’s allocated amounts.

Deviation from SOM Methodology (SUITE).
- When the decision results in a business process change.
- When the decision impacts other systems and business units
- When the decision impacts the Agency’s IT strategic direction
Physical Environment/Responsibilities:
- The position operates in a standard office environment, performing duties within the
assigned workspace.
- Tasks can be completed routinely seated at a desk, in the context of meetings and
meeting rooms.
- Work requires extensive use of personal computers including keyboards and monitors.
- This position is subject to stress and pressure to resolve problems quickly and
effectively.
- There are frequent deadlines that are imposed by external forces; heavy workloads are
possible and overtime during development projects may be required.
- Duties may involve lifting of 25 pounds or less
- Duties may involve traveling to various project sites.
EXPERIENCE:
- Five years of professional experience as a project manager for IT software or
infrastructure projects involving 20 or more team members. OR Five years of
professional experience equivalent to an IT Programmer/Analyst with experience
managing a project/program typically 6 months to 2 years in duration with 20 or more
team members in addition to a minimum of 1500 demonstrated and documented hours
of coordinating IT software development or infrastructure projects.
- Possession of a PMP Certification is highly desired.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Thorough knowledge of Project Management principles, concepts and practices.
- Thorough knowledge of system development methods used for the development of new
systems and enhancements to existing information systems.
- Thorough knowledge of advanced concepts and basic operating principles of data
communications and information systems hardware and software.
- Ability to work in a team environment involving matrix organizations.
- Ability to resolve conflicting high-priority requirements.
- Ability to communicate the needs of others effectively.
- Ability to gather and analyze facts, draw conclusions, define problems, and suggest
solutions.
- Ability to conduct training and informational sessions.
- Ability to communicate effectively, build consensus, facilitate working sessions, and
negotiate solutions and alternatives.
- Ability to maintain favorable public relations and perform problem/issue resolution.
CERTIFICATES, LICENSES, REGISTRATIONS:
- Certain positions may be assigned subclass codes and individuals appointed must
possess the required specialized experience or certification. (See Experience above)
- Possession of a PMP Certification is highly desired.
- Duties may involve the use of a personal vehicle

RequirementsTop Skill & Years of Experience Required:
- Strong communication skills
- Adaptability to processes
- Ownership/accountability of projects

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