Fleet Coordinator

• Weekly reporting of all upcoming COMAR inspections, Boom Lift Inspections, and Di-Electric Tests to FCM and FD.
• Send out weekly SMC Take Home Vehicle PM reporting to FD and FSM for review.
• Uploads and maintains all inspection paperwork in appropriate program.
• Documents and maintains EZ-Pass transponders and issues new transponders when needed. Tracks on Equipment Inventory Sheet.
• Updates driver files with current Medical Card when renewed.
• Updates unit heading in Samsara to appropriate foreman names.
• Tracks Spare WEX Card allotment and updates Spare Card Tracker.
• Documents & pays all driver issued citations and sends Reimbursement Form to employee supervisor for signature.
• Maintains and renews all SMC owned asset registrations. Maintains documentation in Samsara as well as Equipment Inventory Sheet.
• Documents and tracks all work orders and repair requests through Samsara.
• Takes emergency breakdown phone calls, dispatches SMC mechanic or 3rd party mechanic to assist operations.
• Communicates with field supervision on status of repairs after speaking with mechanics for repair updates.
• Send out weekly SMC Take Home Vehicle PM reporting to FD and FSM for review.
• Report and tracks spare equipment and reports that to FD and FSM.
• Assists in setting up assets in Samsara for GPS and cost tracking purposes.
• Orders parts for necessary repairs per communication through the FSM and mechanics.

Requirements

• Proficient at MS Office Suite (Excel, Word, Outlook, Teams, 365) and Adobe.
• Accuracy in all tasks assigned.
• Proficient communication skills, both written and oral, with ability to follow up with team members and management.
• Organizational management and developmental skills.
• Ability to professionally handle conflicts and confrontations.
• Ability to manage multiple projects and prioritize tasks in a fast-paced environment.
• Ability to perform at elevated levels in an ever-changing work environment.
• Ability to identify and resolve potential problems proactively.
• Self-motivated with the ability to work under minimal supervision.
• Strong decision-making and problem-solving abilities.
• Ability to think critically and make sound decisions in demanding situations.

Position Requirements

• Punctuality and Strong attendance record.
• Excellent time management and attention to detail.
• Must be organized and maintain orderly workspace.
• Strong research and analytical skills.
• Must be coachable – able to listen and follow directions.
• Able to meet deadlines and adaptable to all situations.
• Working knowledge of office equipment.
• Reflect and uphold the mission and values of the Company.
• Other duties as assigned.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development