Bid Administrator

We are currently seeking a motivated and experienced bid administrator that is responsible for proactively managing the timely and accurate delivery of bid proposals to existing or prospective clients.

• • Attend weekly bid meeting
  • Coordinate pre-bid (site walk) attendance, bonding requirements, sub/prime status and any disadvantaged business participation.
    • This includes obtaining, sending and following up on scope letters from Project Managers, Estimators and/or business unit managers and documenting all "good faith efforts"
  • Coordinate and lead any/all internal pre-bid meetings to review project details, scope of work and solicitation of documents with all involved stakeholders
  • Review all customer requirements to ensure they are met in the proposal. Collaborate with a wide variety of involved parties to include all necessary information within the proposal as required
  • Directly responsible for proactively ensuring compliance of all proposals, including MBE/WBE requirements
  • Act as a resource for the Project Managers to ensure post-bid compliance and good faith efforts for MBE/WBE. Document good faith efforts in pre-construction module
  • Assist Business Development Manager with customer solicitations and other administrative duties
  • Backup reception as needed
  • Directly responsible for proactively ensuring compliance of all proposals, including MBE/WBE requirements
  • Act as a resource for the Project Managers to ensure post-bid compliance and good faith efforts for MBE/WBE. Document good faith efforts in pre-construction module
  • Assist Business Development Manager with customer solicitations and other administrative duties
  • Backup reception as needed
  • All other duties as assigned

Qualifications/Experience:

• High School Diploma or equivalent
• Minimum of two (2) years of relevant administrative experience in a similar industry
• Experience in the construction industry preferred
• Willingness and desire to utilize the phone to interact with exiting customers and vendors and solicit new business
• Deadline driven

Benefits Include:

• Paid Holidays, vacation time and paid personal time
• Medical
• Dental
• Vision
• Employer paid life insurance and long term disability
• Employee Stock Ownership Plan (ESOP) - We're 100% employee owned and operated
• 401(k) with company match
• FSA & HSA

Who we are:

Hohl Industrial Services, Inc. established in 1950, with headquarters in Tonawanda, NY, is a full-service specialized organization that provides for a diverse industrial clientele. Hohl offers a unique range of field, shop, technical, equipment sales and services.

With our professional staff of engineers, project managers, skilled tradespeople, fabricators and machinists, we are able to thoroughly study and develop a customized plan to meet all of our client's needs. Combining this with our innovative strategies and techniques, added with our experienced field personnel, we administer these plans in a safe, expedient and economical measure.

We are a certified AISC fabricator and erector. Additionally, we maintain CWB, NYDOT, ODOT, AWS, ASME and ISO certifications.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, or any other characteristic protected by