The Warehouse Admin is responsible for providing administrative support to the warehouse operations team. This role involves managing inventory records, coordinating shipments, handling documentation, and ensuring the smooth operation of daily warehouse activities. The Warehouse Admin will collaborate closely with the warehouse staff, suppliers, and logistics teams to maintain accurate records, streamline processes, and support the overall efficiency of the warehouse.

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Maintain accurate inventory records and update the warehouse management system with incoming and outgoing shipments.
• Prepare and process shipping and receiving documentation, including bills of lading, packing slips, and delivery notes.
• Coordinate with suppliers and logistics providers to schedule deliveries and pickups.
• Track shipments and communicate status updates to the relevant departments.
• Assist with inventory counts and audits to ensure accuracy.
• Manage warehouse-related administrative tasks, such as filing, data entry, and generating reports.
• Support the warehouse team in maintaining a clean and organized workspace.
• Assist in resolving discrepancies in inventory and shipments.
• Handle communication with vendors, drivers, and internal teams regarding warehouse operations.
• Ensure compliance with safety regulations and company policies within the warehouse.
• Provide general administrative support to the Warehouse Manager and other team members as needed.

KNOWLEDGE:

• Understanding of warehouse operations and inventory management practices.
• Familiarity with shipping and receiving procedures.

SKILLS:

• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills with attention to detail.
• Effective communication and interpersonal skills.
• Ability to prioritize tasks and manage time efficiently.

ABILITIES:

• Ability to work independently and as part of a team.
• Ability to handle multiple tasks and meet deadlines.
• Strong problem-solving abilities, particularly in resolving inventory and shipping issues.
• Ability to establish and maintain positive relationships with vendors and colleagues.

Required Education:

• High school diploma or equivalent.

Preferred Education:

• Associate’s degree in Business Administration, Logistics, or a related field.

Required Experience:

• 1-2 years of experience in a warehouse, logistics, or administrative role.

Preferred Experience:

• Experience in inventory management or supply chain administration.

This role operates in a warehouse environment with exposure to varying temperatures, noise levels, and occasional interaction with warehouse equipment. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

This role primarily involves working in a warehouse environment, including sitting at a desk or computer workstation for extended periods. Regular use of a keyboard and mouse for typing and data entry tasks is required. The role also includes occasional lifting of office supplies or materials up to 25 pounds, as well as mobility to access warehouse inventory and filing cabinets. Manual dexterity is required for typing, filing, and handling paperwork. Visual acuity is necessary to view computer screens and complete paperwork.

Minimal travel required, primarily for local errands or supplier visits as needed.

Allied Stone Inc. is a leading manufacturer and supplier of natural stone countertops, dedicated to providing high-quality products with exceptional customer service. We pride ourselves on our craftsmanship, innovation, and commitment to meeting the unique needs of our clients.

This job description should not be interpreted as an exhaustive list of responsibilities or as an employment agreement between the employer and employee. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification and are subject to change as the needs of the employer and requirements of the job change. Any essential functions of this position will be evaluated as necessary should an employee/applicant be unable to perform the functions or requirements due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the employee/applicant when possible.