Corporate Legal Secretary
4 weeks ago
- Primarily responsible for maintaining client bills and working in conjunction with our billing department to ensure client bills are processed in a timely manner.
- Reviews and revises monthly proformas; prepares correspondence for each and submits revised proformas and drafts letters to lawyer for approval; submits to accounting department for final invoices; mails/emails specific invoices to clients.
- Inputs lawyer time utilizing the firm’s time entry software on a daily basis.
- Reviews available client billing guidelines for invoicing for lawyers; advise billing lawyers and billing department of any special exceptions and changes noted in billing guidelines so the special exceptions may be incorporated on client level and/or matter level.
- Works with underwriting bills, including approved timekeepers, rate charts, billing agreements, special exceptions, styles, electronic billing and general billing processes.
- Maintains chart of invoices throughout the year in order to follow up on overdue payments, keep track of electronic billing as well as status of submitted invoices.
- Provides confidential administrative support to assignments, performing secretarial tasks of a confidential nature including, but not limited to, composing, editing or preparing documents and correspondence; this may require spending long periods of time at computer workstation.
- Schedules appointments and performs other tasks related to maintaining assignments’ calendars; schedules and coordinates meetings and conferences, including extensive travel, lodging, transportation and meal arrangements.
- Coordinates outsourced copy jobs; provides photocopying and/or scanning of correspondence, documents and other printed materials.
- Handles in-coming correspondence (including gathering and/or preparing needed materials for lawyer’s review of same in timely fashion), as well as out-going correspondence, including mail, emails to clients, faxes, hand deliveries, etc.
- Drafts, edits and disseminates information through presentations, charts, graphs, diagrams, spreadsheets, letters, email, mail, memos, itineraries, etc.
- Answers telephones and delivers accurate and timely messages.
- Interacts with clients, vendors, lawyers and staff to maintain good relations.
- Maintains workstation and surrounding area which may require lifting, squatting, kneeling or bending.
- Closes files per lawyer requests; this may require lifting file bank boxes containing client files.
- Reconciles and submits travel, client development and client expenses for reimbursement through Chrome River and reconciles AMEX statements for all assignments.
- Other projects as assigned by the Secretary Services Manager, Partner in Charge and Office Administrator.
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Corporate Legal Secretary
2 months ago
Houston, United States Wegman Full timeJob DescriptionJob DescriptionOur client, located in the Houston Galleria area, seeks an experience Corporate Legal Secretary.Summary The legal secretary will principally work under the supervision of the supervising attorney and provide support to the corporate/transactional group attorneys in the Firm. This position enhances attorney effectiveness by...
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Corporate Legal Secretary
1 week ago
Houston, United States Wegman Full timeJob DescriptionJob DescriptionOur client, located in the Houston Galleria area, seeks an experience Corporate Legal Secretary.Summary The legal secretary will principally work under the supervision of the supervising attorney and provide support to the corporate/transactional group attorneys in the Firm. This position enhances attorney effectiveness by...
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Corporate Legal Secretary
2 months ago
Houston, United States Wegman Full timeJob DescriptionJob DescriptionOur client, a full-service, leading international law firm, is seeking an experienced Legal Secretary, Corporate. Under general supervision from Secretary Services Manager, the Legal Secretary provides full administrative and document processing support to assigned group of attorneys and/or paralegals. Essential Duties and...
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Corporate Legal Secretary
1 week ago
Houston, United States Wegman Full timeJob DescriptionJob DescriptionOur client, a full-service, leading international law firm, is seeking an experienced Legal Secretary, Corporate. Under general supervision from Secretary Services Manager, the Legal Secretary provides full administrative and document processing support to assigned group of attorneys and/or paralegals. Essential Duties and...
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Corporate Legal Secretary
1 week ago
Houston, United States Wegman Full timeJob DescriptionJob DescriptionOur client, located in downtown Houston, is seeking an experienced Corporate Legal Secretary with a minimum of 5 years experience with the following:Essential Duties and Responsibilities: Primarily responsible for maintaining client bills and working in conjunction with our billing department to ensure client bills are processed...
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Legal Secretary
2 months ago
Houston, United States Collier Legal Search Full timeExperienced LEGAL SECRETARY needed for premier Houston, Texas commercial litigation firm.Candidate must have three years or more of experience working as a legal secretary and must have great typing, communication, proofreading and grammatical skills, as well as experience in filing pleadings in both state and federal courts and preparing for...
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Legal Secretary
2 months ago
Houston, United States Collier Legal Search Full timeExperienced LEGAL SECRETARY needed for premier Houston, Texas commercial litigation firm.Candidate must have three years or more of experience working as a legal secretary and must have great typing, communication, proofreading and grammatical skills, as well as experience in filing pleadings in both state and federal courts and preparing for...
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Legal Secretary
1 month ago
Houston, United States The Forum Group Full timeProminent national law firm is in need of a Litigation Legal Secretary for the Houston office. The firm will off a generous base salary and hybrid work schedule.The Legal Secretary will:- Prepare and format legal documents such as briefs, pleadings, appeals, and other legal correspondence- Maintain attorney calendars, schedule meetings, and coordinate court...
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Legal Secretary
1 month ago
Houston, United States The Forum Group Full timeProminent national law firm is in need of a Litigation Legal Secretary for the Houston office. The firm will off a generous base salary and hybrid work schedule.The Legal Secretary will:- Prepare and format legal documents such as briefs, pleadings, appeals, and other legal correspondence- Maintain attorney calendars, schedule meetings, and coordinate court...
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Legal Secretary
1 week ago
Houston, United States The Forum Group Full timeProminent national law firm is in need of a Litigation Legal Secretary for the Houston office. The firm will off a generous base salary and hybrid work schedule.The Legal Secretary will:- Prepare and format legal documents such as briefs, pleadings, appeals, and other legal correspondence- Maintain attorney calendars, schedule meetings, and coordinate court...
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Legal Secretary
1 week ago
Houston, United States The Forum Group Full timeProminent national law firm is in need of a Litigation Legal Secretary for the Houston office. The firm will off a generous base salary and hybrid work schedule.The Legal Secretary will:- Prepare and format legal documents such as briefs, pleadings, appeals, and other legal correspondence- Maintain attorney calendars, schedule meetings, and coordinate court...
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Legal Secretary
1 month ago
Houston, United States The Forum Group Full timeProminent national law firm is in need of a Litigation Legal Secretary for the Houston office. The firm will off a generous base salary and hybrid work schedule.The Legal Secretary will:- Prepare and format legal documents such as briefs, pleadings, appeals, and other legal correspondence- Maintain attorney calendars, schedule meetings, and coordinate court...
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Legal Secretary
3 weeks ago
Houston, Texas, United States Randstad USA Full timeAre you looking for your next legal secretary role with a great law firm? I have an amazing group that is looking for a forward-thinking, organized secretary to join the team. This role will require 5+ years of litigation experience and heavy case load managment experience. See below for details: Legal secretary for 6 attorneys, Covering their desks...
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Legal Secretary
1 week ago
Houston, United States Armstrong Lee & Baker LLP Full time**Legal Secretary Needed for Fast-Paced Plaintiff's Law Firm** **Who are we?** Aggressive, tenacious, and driven team of premier trial lawyers handling personal injury cases on behalf of injured people throughout Texas and the US. Our growing firm in the Garden Oaks/Oak Forest area of Houston prepares every case for trial. We handle serious injury cases,...
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Legal Secretary
1 month ago
Houston, United States Collier Legal Search Full timeGeneral litigation secretary sought for the Houston office of a regional law firm. Full benefits including medical, dental, vision, life insurance. Monthly transportation/parking allowance and 401K matching. Qualifications:Extensive experience supporting attorneys in litigation practice.Experience in Oil and Gas litigation or administrative proceedings...
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Legal Secretary
1 month ago
Houston, United States Collier Legal Search Full timeGeneral litigation secretary sought for the Houston office of a regional law firm. Full benefits including medical, dental, vision, life insurance. Monthly transportation/parking allowance and 401K matching. Qualifications:Extensive experience supporting attorneys in litigation practice.Experience in Oil and Gas litigation or administrative proceedings...
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Legal Secretary
3 weeks ago
Houston, United States Wilson Elser Full timeJob DescriptionJob DescriptionWilson Elser's Houston office currently seeks a Legal Secretary to join the team.The FirmWilson Elser is a full-service and leading defense litigation law firm that faithfully serves our clients with more than 1100 attorneys, across 44 offices across the United States. Founded in 1978, we rank among the top 200 law firms...
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Legal Secretary
1 week ago
Houston, United States Wilson Elser Full timeJob DescriptionJob DescriptionWilson Elser's Houston office currently seeks a Legal Secretary to join the team.The FirmWilson Elser is a full-service and leading defense litigation law firm that faithfully serves our clients with more than 1100 attorneys, across 44 offices across the United States. Founded in 1978, we rank among the top 200 law firms...
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Legal Secretary
2 weeks ago
Houston, United States Boardwalk Pipelines Full timeTo access Dayforce at its best, log in from the latest version of Chrome, Safari, Firefox, or Edge. * We are currently looking for a Legal Secretary for our Houston, TX office. : **JOB SUMMARY**: In this role, you will be responsible for providing clerical and administrative support to the Legal and Regulatory departments. Primary duties include the...
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Legal Secretary
4 weeks ago
Houston, United States Frontline Source Group Full timeInsurance Defense Legal SecretaryAre you looking for a legal hybrid job? Our growing Houston law firm is seeking an Insurance Defense Legal Secretary on a full-time, direct-hire basis. If you have 5+ years of Insurance Defense we would love for you to join our busy team. Law Firm ProfileHybrid position 3 days in office and 2 at homeFocus will always be on...
