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Logistics and Operations Coordinator

4 months ago

San Leandro, United States San Leandro Boys & Girls Club Full time
Job DescriptionJob DescriptionDescription:

Title: Logistics & Operations Coordinator

Organization: Boys & Girls Club of San Leandro

Location: San Leandro, CA

Department: Operations

Reports to: Director of Club Safety & Operations

Direct Reports: N/A

Exempt Status: Non-Exempt

Position Type & Pay Rate: Full-Time (40hrs)/ $24.00-$33.00


About Boys & Girls Club of San Leandro:

For over 75 years, the Boys and Girls Clubs of San Leandro (BGCSL) has proudly served the San Leandro and San Lorenzo community as the primary provider of youth services. Our unwavering mission is to inspire youth—especially those who need us most—to achieve their full potential in a safe, positive, and engaging environment. We offer a wide range of programs to youth ages 4 to 18 years old, including after-school programming, school break day camps, and summer camps. We take pride in providing a nurturing and supportive atmosphere where our youth can have fun and thrive across 23 Club sites, including San Leandro and San Lorenzo school-based sites and the Teen Clubhouse.


Why Come Work with Us

Working at the Boys and Girls Clubs of San Leandro (BGCSL) is more than just a job—it's a chance to make a real impact on the lives of young people. Great futures start with YOU, and here, you'll find that we are as committed to our staff as we are to the youth we serve. By working with us, you'll gain valuable experience that will enhance your skills and open doors to future possibilities, all while enjoying a supportive and dynamic environment that promotes collaboration and innovation.


Join BGCSL to unlock your potential and enjoy a range of benefits that make your work experience rewarding, fulfilling, and fun.


Position Overview:

Under the direction of the Director of Club Safety and Operations, the Logistics and Operations Coordinator is responsible for managing the daily logistics and operational tasks within the Boys and Girls Clubs of San Leandro. This role ensures efficient handling of equipment, resources, and services from acquisition to program delivery. The incumbent will work closely with various departments to streamline operations, manage inventory, partner with procurement, and optimize BGCSL’s internal supply chain processes.


Key Responsibilities & Essential Functions:


Coordinate and Monitor Equipment and Supplies:

  • Coordinate and monitor equipment and supplies related to facility and safety operations.
  • Manage, support, and track site equipment needed to execute programs on a day-to-day basis.
  • Manage inventory levels to ensure timely supply of equipment relative to program and facility operations.
  • Conduct regular inventory audits and generate reports on inventory status.
  • Under the guidance of the Director of Club Safety and Operations, optimize operational processes to improve efficiency and reduce costs.

Operational Processes:

  • Coordinate and implement new processes or technologies as guided by the Director of Club Safety and Operations.
  • Provide dotted line support to Safety and IT Managers as instructed through department Director.
  • Coordinate with and travel to club site locations to ensure site equipment/operation package aligns with organizational goals.
  • Maintain necessary documentation for regulatory compliance and auditing purposes.
  • Communicate with the program team to understand their equipment needs and address any issues when applicable.
  • Provide training to current and new staff on logistical procedures related to equipment.
  • Resolve any operational issues quickly and efficiently.
Requirements:

Qualifications & Experience:

  • Bachelor’s degree in business administration, logistics, supply chain management preferred but not required.
  • At least 2 years of experience in logistics, supply chain management, or operations.
  • A valid driver's license and clean driving record.

Knowledge, Skills, & Abilities:

  • Proficiency in logistics software or transport management systems.
  • Proficiency in Microsoft 365 (Excel, Word, Outlook, OneNote, and Planner).
  • Strong in Excel.
  • Excellent communication and interpersonal skills, with strong working relationships at all staff levels.
  • Strong organizational skills and attention to detail, with the ability to manage multiple tasks and projects simultaneously.
  • Ability to work independently with minimal supervision.
  • Ability to manage budgets, prioritize daily tasks, and maintain focus on long-term goals.

Competencies:

Adaptability: Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.

Dependability: Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.

Planning/Organizing: Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.

Problem Solving: Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.

Quality: Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.

Safety and Security: Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions; uses equipment and materials properly.


Work Environment & Physical Demands:

  • Frequently required to stand.
  • Frequently required to walk.
  • Frequently required to sit.
  • Continually required to utilize hand and finger dexterity.
  • Occasionally required to climb, balance, bend, stoop, kneel or crawl.
  • Continually required to talk or hear.
  • Occasionally exposure to outside weather conditions.
  • Occasionally exposure to bloodborne and airborne pathogens or infectious materials (Communicable diseases in an office environment including COVID-19, common cold, and flu viruses. Negative TB screen required).
  • While performing the duties of this job, the noise level in the work environment may vary; light to moderate.
  • The employee must occasionally lift and/or move more than 50 pounds.
  • Specific vision abilities required by this job include close vision; distance vision; peripheral vision; depth perception and ability to adjust focus (computer work, read and review documents, reports and equipment serial #s, and safe driving to school sites).

The above description is intended to describe the general content and requirements for the performance of this job. It is not an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time, nor does it change your status as an at-will employee. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


The Boys and Girls Clubs of San Leandro is committed to diversity and inclusion and is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, disability, sex, age, ethnic or national origin, marital status, sexual orientation, gender identity or presentation, pregnancy, genetics, veteran status or any other status protected by state or federal law. We encourage individuals from all backgrounds and experiences to apply. All employment decisions are based on qualifications, merit, and business needs.