Human Resources Coordinator

3 weeks ago

Venice, United States YMCA of Southwest Florida Full time
Job DescriptionJob DescriptionDescription:

POSITION SUMMARY:

This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living, and social responsibility. Under the direction of the Director of HR & Compliance, the Human Resources Coordinator serves as a key member of the Human Resources team with a primary responsibility for leading or assisting in a wide variety of HR activities such as: benefits and leave, record keeping, employee relations, policies, and practices. This role is responsible for maintaining confidential and sensitive information and providing a high level of service for employees daily.

  • · Bilingual in Spanish and English a plus
Requirements:

ESSENTIAL FUNCTIONS:

  • Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments.
  • Performs routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations; occupational health and safety; and risk management.
  • Handles employment-related inquiries from employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
  • Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
  • Handles administrative tasks for onboarding, fulfillment of new supervisor needs checklists, new-hire orientations, and exit interviews, including data entry in human resources information systems (HRIS) and audits for accuracy and compliance.
  • Conduct monthly benefit reconciliations and report variances to finance department for recordkeeping.
  • Assist in the communication, interpretation, and upkeep of employee handbook, employee directory, and organizational chart, and contribute to policy development.
  • Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
  • Generates official internal documents related to employee matters.
  • Maintains digital files for employees and their documents, benefits, and other required documents.
  • Assists with seasonal hiring as needed, including candidate review, interviewing and onboarding.
  • Completes purchase order requests, maintains supply orders, and other clerical functions.
  • Updates HR forms, job descriptions and assists with Power Point presentations as directed.
  • Prepares all required reports and maintains all appropriate records as requested.
  • Performs other incidental tasks consistent with the goals and objectives of this position.
  • Onsite attendance is required for this position.


QUALIFICATIONS:

  • Higher education human resources (or equivalent), business, or related field preferred.
  • Excellent communication and interpersonal skills, ethics, and cultural awareness
  • Aptitude for problem-solving and thorough knowledge of HR procedures and policies
  • Advanced knowledge of HRIS (Paylocity preferred) and ability to learn new technical systems.
  • Resourceful mindset and strong attention to detail
  • General knowledge of laws and regulations related to employment.
  • Proficiency with MS Office Suite (Word, Excel, Outlook), PPT, Publisher and Canva a plus
  • Ability to organize and prioritize activities.
  • Ability to handle sensitive issues in a timely and professional manner.
  • Bilingual in Spanish and English a plus


CERTIFICATIONS AND TRAINING REQUIREMENTS:

  • SHRM-CP or PHR certification a plus
  • Annual completion of YMCA online trainings.
  • Successfully meet the Association’s policies on background screening.
  • Additional training classes as recommended by supervisor.


WORK ENVIRONMENT & PHYSICAL DEMANDS:

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • While performing the duties of this job, the employee is regularly required to have full range of motion, including manual and finger dexterity and hand and eye coordination. Requires corrected vision, speech, and hearing to normal range, or special accommodations made of sufficient nature for completion of assigned tasks.
  • The noise level in the work environment is usually moderate.

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