Accounts Payable Administrator

4 weeks ago


Deerfield Beach, United States Regional One Inc Full time
Job DescriptionJob Description

Job Description in Brief

This position reports directly to the Accounts Payable Supervisor/ Controller and is primarily responsible for:

Specific Duties and Responsibilities

  1. Responsible for managing Vendor letters I, J, S, T
  2. Manage and prepare all invoices on an everyday basis for payment
  3. Daily check request
  4. Enter and upload invoices into system
  5. Track expenses and process expense reports to ensure compliance with company policies
  6. Post Check batches into system
  7. Daily reconcile accounts payable transactions and Defer Receiver Reconciliation
  8. Monitor accounts to ensure payments are up to date
  9. Research and resolve invoice discrepancies and issues
  10. Maintain vendor files, correspond with vendors and respond to inquiries by email
    1. Vendor files, Support the team until further notice
  11. Monitor all vendor calls and address all issues for accounts payable relating to my Vendor letters; I, J, S, T
  12. Coordinate with various departments and ensure that prices are correct on invoices.
  13. Evaluate all account payable balances and resolve all unpaid invoice issues
  14. Deferred receiver
  15. Evaluate and reconcile all vendor statements and manage all inquiries
  16. Manage and ensure vendor receives 1099 forms and resolve all issues
  17. Assist with AP and Prepayment reports “notes” per my vendor responsibilities
  18. Process and upload to system all credit card transactions
  19. Prepare and perform check runs

Reports

  1. AP Aging Detail
  2. AP Aging Summary
  3. AP Deferrer Receiver Report
  4. Open Accounts Payable (Prepayment)
  5. Open Accounts Payable (Standard)
  6. Customer Vendor Accepting Contra
  7. AP Customer Balance Detail

Systems and Software

  1. Excel
  2. Quantum
  3. Microsoft Office

Meetings

  1. Receiving report meeting

Stakeholders

  1. Senior Accountant (Patricia Acosta)
  2. Staff Accountant (Charling Fortune)
  3. Program Managers (Taly Cruz, John Leachman)
  4. Sales Team
  5. Repairs Team
  6. Human Resources (Jill Brown)

Qualifications

  1. 2+ years of Accounts Payable experience.
  2. High school diploma required, college courses in accounting preferred.
  3. Must have strong work ethic.
  4. Proficient in Excel and Word, 10-key by touch
  5. Ability to type 45-50 wpm.
  6. Possess strong organizational and time management skills.
  7. Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures.
  8. Ability to communicate effectively verbally and in writing.
  9. Ability to speak and write English fluently.
  10. Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.
  11. Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately.

I have read this job description and I fully understand all my job duties and responsibilities. I am able to perform the duties and responsibilities as outlined, with or without reasonable accommodation. I understand that my job duties and responsibilities may change on a temporary or regular basis according to the needs of my location or department and if so, I will be required to perform such additional duties and responsibilities. If I have any questions about my job duties not specified on this description that I am asked to perform, I should discuss them with my immediate supervisor or a member of the HR Staff.

Employee Name: _____________________________ Date: __________

Employee Signature: ______________________________________________



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