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Accounts Payable Administrator
4 weeks ago
Job Description in Brief
This position reports directly to the Accounts Payable Supervisor/ Controller and is primarily responsible for:
Specific Duties and Responsibilities
- Responsible for managing Vendor letters I, J, S, T
- Manage and prepare all invoices on an everyday basis for payment
- Daily check request
- Enter and upload invoices into system
- Track expenses and process expense reports to ensure compliance with company policies
- Post Check batches into system
- Daily reconcile accounts payable transactions and Defer Receiver Reconciliation
- Monitor accounts to ensure payments are up to date
- Research and resolve invoice discrepancies and issues
- Maintain vendor files, correspond with vendors and respond to inquiries by email
- Vendor files, Support the team until further notice
- Monitor all vendor calls and address all issues for accounts payable relating to my Vendor letters; I, J, S, T
- Coordinate with various departments and ensure that prices are correct on invoices.
- Evaluate all account payable balances and resolve all unpaid invoice issues
- Deferred receiver
- Evaluate and reconcile all vendor statements and manage all inquiries
- Manage and ensure vendor receives 1099 forms and resolve all issues
- Assist with AP and Prepayment reports “notes” per my vendor responsibilities
- Process and upload to system all credit card transactions
- Prepare and perform check runs
Reports
- AP Aging Detail
- AP Aging Summary
- AP Deferrer Receiver Report
- Open Accounts Payable (Prepayment)
- Open Accounts Payable (Standard)
- Customer Vendor Accepting Contra
- AP Customer Balance Detail
Systems and Software
- Excel
- Quantum
- Microsoft Office
Meetings
- Receiving report meeting
Stakeholders
- Senior Accountant (Patricia Acosta)
- Staff Accountant (Charling Fortune)
- Program Managers (Taly Cruz, John Leachman)
- Sales Team
- Repairs Team
- Human Resources (Jill Brown)
Qualifications
- 2+ years of Accounts Payable experience.
- High school diploma required, college courses in accounting preferred.
- Must have strong work ethic.
- Proficient in Excel and Word, 10-key by touch
- Ability to type 45-50 wpm.
- Possess strong organizational and time management skills.
- Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures.
- Ability to communicate effectively verbally and in writing.
- Ability to speak and write English fluently.
- Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.
- Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately.
I have read this job description and I fully understand all my job duties and responsibilities. I am able to perform the duties and responsibilities as outlined, with or without reasonable accommodation. I understand that my job duties and responsibilities may change on a temporary or regular basis according to the needs of my location or department and if so, I will be required to perform such additional duties and responsibilities. If I have any questions about my job duties not specified on this description that I am asked to perform, I should discuss them with my immediate supervisor or a member of the HR Staff.
Employee Name: _____________________________ Date: __________
Employee Signature: ______________________________________________
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