Accounts Receivable Clerk

Position Overview:

Records payments to customer accounts and maintains accounts receivable records. Takes appropriate collection action on accounts more than 30 days old. Reconciles and deposits all monies received by the dealership.

KEY RESPONSIBILITIES

• Reconciles and deposits service and parts receipts, including charge cards, on a daily basis.
• Receipts all monies received from vehicle sales, checks for money due, and provides drafts for dealer signature.
• Enters finalized cash receipts and updates accounts receivable ledger by customer.
• Files all cash receipt records, check stubs, and bank receipts.
• Prepares bank deposits.
• Reconciles statements and follows up collections as necessary.
• Prepares accounts receivable statements monthly.
• Performs background checks on credit applications.
• Processes daily credit card deposits.
• Researches and processes charge backs, returns, and bad checks.
• Answers accounts receivable phone calls and follows up on inquiries.
• Updates customers' account information.
• Cross-trains others for this position as directed by management.
• Fills in for other administrative positions as needed and directed by management.
• Assists with related special projects as required.
• Maintains a professional appearance and neat work area.
• These duties are categorized into essential and marginal, with the possibility of additional responsibilities as assigned.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Associates degree with concentration in accounting business preferred, or equivalent combination of education and experience
• Must possess strong administrative background
• Must have strong editing and proofreading abilities
• Microsoft office knowledge and ability to create and edit documents
• Ability to prioritize work with minimum supervision
• Excellent interpersonal, office management and communications skills
• Self-starter with excellent communication, interpersonal and customer service skills
• General understanding of accounting practices and principles.
• At least 21 years of age.
• A minimum of 2 years of AR experience.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Key physical demands include sitting for extended periods while working on a computer, using a keyboard, and performing tasks related to accounts payable, such as checking vouchers, preparing checks, and maintaining files. Additionally, some clerical duties, such as typing memos and correspondence, may require repetitive hand and arm movements. Overall, the position typically does not involve strenuous physical activity, and the emphasis is on administrative and organizational tasks.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The open office setting suggests a collaborative atmosphere where employees can easily communicate and share information. As part of the dealership’s administrative team, the accounts payable clerk may be surrounded by colleagues working on various tasks related to finance, customer service, and other administrative functions.

The dealership environment can be busy, especially during peak business hours, with frequent interactions between different departments. Given the nature of the automotive industry, there might be occasional periods of increased activity, such as end-of-month closings or during special promotions.

The overall ambiance is likely to be customer-focused, emphasizing efficiency and teamwork to support the dealership’s operations.

This job description in no way states or implies that these are the only duties to be performed by the employee incumbent in the position. Employees will be required to follow any other legal or ethical job-related duties requested by any person authorized to give instructions or assignments. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. This document does not create an employment contract, implied or otherwise. JC Lewis Motor Company has an “at will” relationship with employees.