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Staff Accountant
3 months ago
POSITION SUMMARY
Reporting to the Director of Finance, the Staff Accountant is responsible for supporting the financial operations of the organization by maintaining financial records, preparing reports, and ensuring compliance with relevant regulations and standards. This role, in conjunction with other staff accountants, involves a variety of accounting tasks, including general ledger entries, account reconciliations, and assisting with financial statement preparation.
RESPONSIBILITIES
The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties and responsibilities noted herein, however, this list represents examples only, and is not a comprehensive listing of all functions and tasks performed by positions found in this job description.
Position Specific Responsibilities
- Maintain and reconcile general ledger accounts, including preparing and posting journal entries.
- Assist with month-end and year-end closing processes.
- Manage data entry and filing systems (both electronic and paper) for accurate and timely reporting.
- Maintain Fixed Asset Schedule.
- Assist in preparing financial statements, management reports, and budgets.
- Support audit preparations and coordinate with external auditors.
- Collect and process invoices, payments, purchase orders, credit memos, and credit card transactions in compliance with financial policies.
- Maintain vendor files (contracts, W-9s) and manage Student ACH/Wire instructions.
- Prepare year-end 1099s, maintain prepaid schedules, and handle quarterly Sales Tax and annual Unclaimed Property Reporting.
- Respond to financial inquiries from staff and external customers.
- Support special projects and process improvements and assist the Accounting Manager and team members as needed.
- Process and reconcile all payments and donations, ensuring accurate records in student and donor accounts.
- Review and process refunds and adjustments; handle student payment plans and billing accounts.
- Balance daily payments, batches, and reports, posting them to the general ledger.
- Collaborate with Admissions, Registrar, and Student Financial Services on Student Accounts and with Advancement on Donor Accounts.
- Issue invoices for external events, monitor aging, and record payments.
University-Wide Responsibilities
- Model core organizational beliefs and values; communicate openly and effectively within and across departments. Establish and maintain professional communication and ensure that all interactions are supportive, courteous, and respectful (TKU Social Covenant).
- Utilize effective communication skills to present information accurately and clearly both internally and publicly.
- Participate in professional development activities that are aligned with University, departmental and individual goals.
- Maintain accurate and complete records as required by governing entities (DOE, TRACS, ABHE, etc.); file all physical and computerized reports, records, and other documents required.
- Attend and participate in staff meetings and serve on committees as required.
- Comply with all policies, operating procedures, legal requirements, and verbal and written directives.
- Perform other related duties as assigned.
Supervisory Responsibilities
- None
QUALIFICATIONS
Education
- High School Diploma Required
- Some college required, Bachelor’s degree preferred in Accounting, Finance or Business Administration
Competencies
- Knowledge of and proficiency in accounting procedures.
- Detailed, thorough, and proficient meeting deadlines.
- Maintain integrity of confidential financial information and deal with sensitive situations with diplomacy and tact
- Ethical Conduct.
Experience:
- 3-5 years related experience required.
- Higher Ed or Non-Profit experience preferred.
- Experience in utilizing Microsoft Suite including Outlook, Excel and SharePoint.
- Experience in QuickBooks preferred.
Other Requirements
- Criminal Background Verification
MENTAL/PHYSICAL/ENVIRONMENTAL DEMANDS
- Maintain emotional control under stress
- Occasional irregular hours
May be required to lift up to 15 pounds relative to documents in boxes.
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