Maintenance Planner

Job Description: Improve work force productivity and quality by eliminating in advance potential delays and obstacles through proper planning & coordination of labor, parts and materials. Responsible for planning and scheduling of all maintenance work performed in the facility while ensuring efficiency, timeliness & quality standards are established. Maintain records and files to permit meaningful analysis and reporting of results. Meet operation deadlines, maintain cost control goals, complete daily duties, and other duties assigned. Promote safety, quality and reliability in all activities.

Position Responsibilities (include but are not limited to the following):

• Receive, review and screen all work requests to ensure the scope of work is clearly described.
• Check work orders to ensure the priority is realistic and provide practical lead time, cost and other coding for accuracy. Check for proper authorization of work requests.
• Create a work order for all approved & needed requests. Refer all questionable or unapproved work requests to Maintenance Manager for approval.
• Manage and maintain the Workflow process (work identification, planning, scheduling, execution, and auditing).
• Obtain blueprints, drawings, instruction manuals and special procedures, as needed, from files or job packets to clarify the intent of work orders.
• Work closely with purchasing for timely delivery of parts and equipment.
• Identify and obtain determinable materials, entering materials needed on work order(s).
• Ensure safety needs are given a top priority in planning & scheduling.
• Estimate each work order showing sequence of steps, number of technicians and required labor hours. Lists any special tools or equipment needed.
• Estimate cost for each work order in terms of direct labor, materials required and total costs.
• Maintain backlog of work orders with appropriate status codes.

• Facilitate weekly Coordination Meeting with Operations to gain consensus on priorities, negotiate downtime windows and agree on the most effective use of available resources.

• Communicate with operations to ensure equipment availability prior to scheduling.
• Coordinate with operations and engineering staff to resolve bottlenecks and/or problems
• Have a complete knowledge of the PM & Planned workload. Provide and publish a weekly work schedule. Ensure the schedule balances with the hours available & each person is fully loaded.
• Schedule every minute of every workday for each technician.
• Carefully review completed schedules & capture all appropriate comments in the database.
• Avoid waste and misuse of product & materials.
• Assist with maintaining effective inventory levels & turns
• Oversee BOM inventories
• Use reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches.
• Review actual vs. estimated labor & materials for completed jobs, to determine corrective measures to improve the accuracy of estimating & improving methods.
• Network with other sites to establish best practices
• Customer liaison for non-emergency work
• Provide feedback to technicians and Maintenance Manager on technician performance.
• Maintain necessary records & files. Report meaningful & accurate control reports and KPIs.
• Utilize company digital TV’s to keep employees up to date
• Various other duties as assigned.
  

Knowledge, Skills, Abilities Required:

• Excellent communications skills and the ability to work well with people.

• Considerable knowledge of Safety practices.
• Ability to understand written and oral instructions.
• Ability to make sound business decisions in a fast paced and demanding work environment.
• Ability to schedule own tasks and handle all facets of assigned projects independently and with minimal supervision
• Must be self-motivated and dependable.
• Demonstrate strong analytical skills
• Ability to read diagrams, blueprints and schematics
• Proactive Maintenance experience
• Proficient Computer skills - Microsoft programs (Excel, Word, & Access
• Prioritize & organize work based on changing & challenging deadlines
• Manage in a diverse environment with a focus on customer service
• Communicate effectively with associates, staff & senior management
• Respond effectively to changing demands
• Diagnose situations and make timely adjustments
• Willing to work flex hours based on operational demand
• Management & operational experience, knowledge of systems

Qualifications:

• High School degree
• 3-5 years of experience in maintenance planning and or scheduling
• 1-2 years of experience in the SAP modules for Plant Maintenance (PM)
• Knowledge of warehouse operations

Working Conditions: Environmental: Warehouse environment: exposure to cold.

Physical Requirements:

Sufficient physical ability to perform all maintenance tasks, including, but not limited to:

• Walking, standing, bending, lifting, stooping, sitting