Legal Assistant

1 month ago

West Palm Beach, United States SHUTTS & BOWEN Full time
Job DescriptionJob Description

Shutts & Bowen LLP seeks an experienced Litigation Legal Assistant. This position performs various legal administrative support duties and delivers high-quality service to clients, committing to integrity and excellence. The responsibilities include prioritizing, managing, following through on multiple projects, and communicating effectively, courteously, and professionally with clients, attorneys, staff, the Judiciary and peers. Candidates must have a thorough knowledge of the law firm and practice-specific administrative processes and procedures, information technology systems, research tools, and a broad-based understanding of the clients, matters and associated practices.

Essential Functions
  • Proven ability and experience handling all administrative support needed to assist attorneys from inception to resolution with a sustained record of high-quality work.
  • Using various court filing systems, must have experience filing pleadings in the state by the related court requirements. Federal experience is a plus.
  • Collaborate with firm-wide departments handling multiple responsibilities, including case opening, conflict checking, billing, training, records, etc.
  • Effective oral and written communication skills needed to draft and proofread correspondence, pleadings, and other legal documents.
  • Experience tracking firm, attorney, and client expenses and using application software to process reimbursements and payments.
  • Knowledge and ability to participate in client billing, including assisting attorneys in entering narratives, tracking billable tasks, making edits, calendaring billing due dates, and delivering bills to clients in electronic and paper forms.
  • Schedule state court hearings by court requirements.
  • Understand court requirements to calculate deadlines and ensure the attorney and team meet them.
  • Schedule client appointments in coordination with the attorney.
  • Possess knowledge of special events planning and coordination to organize attorney business development events.
  • Managing electronic and paper case files.
  • Handling incoming and outgoing mail and other correspondence.
  • Answering, screening, directing, and placing telephone calls and emails.
  • Consistently deliver outstanding client service and quality.
  • The above description is intended to describe the general nature and work employees perform in this position. It is not intended to be an exhaustive list of all duties, responsibilities, and qualifications of employees assigned to this job. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, equalize peak work periods, or balance the workload.

Education and Experience

  • Must have five years of law firm experience, preferably as a litigation legal assistant with state court experience.
  • Experience working with multiple attorneys is required.

Knowledge Requirements

  • Ability to work efficiently and effectively under pressure and time constraints.
  • Ability to effectively balance assignments and workflow from multiple attorneys.
  • Ability to multitask and handle multiple responsibilities and high volume is crucial.
  • Strong attention to detail, initiative, and follow-through required.
  • Effective oral and written communication skills, including clearly expressing thoughts to others and exchanging information.
  • Establish and maintain effective working relationships with employees, other departments, vendors, and the public.
  • Working knowledge of Microsoft Office, including extensive knowledge of Outlook, Word, and Excel, and experience working with law firm case management and billing software required. Knowledge of FileSite, CMS, SmartTime, and Aderant is a plus.
  • Work in collaboration within a group and individually to ensure that clients are satisfied, including the desire to understand client concerns and build trust.
Additional Information
  • Work hours are Monday to Friday, 9:00 a.m. – 5:30 p.m., with a one-hour lunch. Overtime work may be required from time to time.
  • Physical attendance at the place of work.
  • Great benefits package includes paid holidays, PTO, 401(k), health benefits, etc.


Shutts and Bowen LLP is an equal opportunity employer.

  • Legal Secretary MEDICAL MALPRACTICE or Legal Assistant for Regional Law Firm West Palm Beach

    4 days ago

    West Palm Beach, United States Legal Search Solutions Inc Full time

    Job DescriptionJob DescriptionMedical Malpractice Defense Litigation legal assistant for a Regional FirmJob DescriptionRegional Law firm with offices in Florida has a very important opening at their West Palm Beach office. They are in ineed of a Legal Assistant /Legal Secretary to join their practice in a direct hire capacity starting as soon as...

  • Legal Assistant

    15 hours ago

    West Palm Beach, United States SalesBountyHunter Full time

    West Palm Beach AV rated litigation firm seeking professional, self-motivated legal assistant to be part of a great work environment. This individual should have 5 years minimum experience in Civil litigation. The candidate would cover a partner.Additional abilities sought are exceptional organizational skills and a keen attention to detail. The potential...

  • Legal Assistant

    4 days ago

    West Palm Beach, United States SalesBountyHunter Full time

    West Palm Beach AV rated litigation firm seeking professional, self-motivated legal assistant to be part of a great work environment. This individual should have 5 years minimum experience in Civil litigation. The candidate would cover a partner.Additional abilities sought are exceptional organizational skills and a keen attention to detail. The potential...

  • Legal Assistant

    4 days ago

    West Palm Beach, United States SalesBountyHunter Full time

    West Palm Beach AV rated litigation firm seeking professional, self-motivated legal assistant to be part of a great work environment. This individual should have 5 years minimum experience in Civil litigation. The candidate would cover a partner.Additional abilities sought are exceptional organizational skills and a keen attention to detail. The potential...

  • Legal Assistant

    1 day ago

    West Palm Beach, United States La Cava Jacobson & Goodis Full time

    La Cava Jacobson & Goodis, an AV Preeminent rated Florida Defense Firm, handles litigation and appeals in all Florida state and federal courts. With over 45 attorneys across 7 offices, we serve clients throughout the State of Florida. The attorneys of La Cava Jacobson & Goodis are committed to providing exceptional legal services, and they have the...

  • Legal Assistant

    1 week ago

    West Palm Beach, United States La Cava Jacobson & Goodis Full time

    La Cava Jacobson & Goodis, an AV Preeminent rated Florida Defense Firm, handles litigation and appeals in all Florida state and federal courts. With over 45 attorneys across 7 offices, we serve clients throughout the State of Florida. The attorneys of La Cava Jacobson & Goodis are committed to providing exceptional legal services, and they have the...

  • Legal Assistant

    2 weeks ago

    West Palm Beach, United States La Cava Jacobson & Goodis Full time

    La Cava Jacobson & Goodis, an AV Preeminent rated Florida Defense Firm, handles litigation and appeals in all Florida state and federal courts. With over 45 attorneys across 7 offices, we serve clients throughout the State of Florida. The attorneys of La Cava Jacobson & Goodis are committed to providing exceptional legal services, and they have the...

  • Legal Administrative Assistant

    4 weeks ago

    West Palm Beach, United States Sanford Barrows Group Full time

    LEGAL ASSISTANT - LitigationWell-known regional law firm has an immediate need for a talented Legal Assistant to support the Litigation group in their WPB office. Fantastic opportunity to work on sophisticated litigation cases while working with a group of talented and successful lawyers. The position offers opportunity for professional growth, a competitive...

  • Legal Administrative Assistant

    4 weeks ago

    West Palm Beach, United States Sanford Barrows Group Full time

    LEGAL ASSISTANT - LitigationWell-known regional law firm has an immediate need for a talented Legal Assistant to support the Litigation group in their WPB office. Fantastic opportunity to work on sophisticated litigation cases while working with a group of talented and successful lawyers. The position offers opportunity for professional growth, a competitive...

  • Legal Administrative Assistant

    4 weeks ago

    West Palm Beach, United States Sanford Barrows Group Full time

    LEGAL ASSISTANT - LitigationWell-known regional law firm has an immediate need for a talented Legal Assistant to support the Litigation group in their WPB office. Fantastic opportunity to work on sophisticated litigation cases while working with a group of talented and successful lawyers. The position offers opportunity for professional growth, a competitive...

  • Legal Assistant

    4 weeks ago

    West Palm Beach, United States Kubicki Draper Full time

    Job DescriptionJob DescriptionAbout Us:Established in 1963, Kubicki Draper is a beacon of legal expertise, offering trial, appellate, coverage, commercial, and real estate transaction services. With a remarkable team of 200+ attorneys across 12 vibrant offices, we've been the go-to firm in Florida and beyond - reaching the heart of Georgia, Alabama, and...

  • Defense Medical Malpractice Legal Assistant

    1 day ago

    West Palm Beach, United States Beacon Hill Full time

    Job Title: Legal Assistant - Medical Malpractice DefenseLocation: West Palm Beach, FL (100% in-office)Beacon Hill Legal is seeking an experienced Legal Assistant experienced in Medical Malpractice Defense in West Palm Beach. Responsibilities:Provide legal support to a senior partner, focusing on medical malpractice defense casesPrepare and manage legal...

  • Defense Medical Malpractice Legal Assistant

    2 days ago

    West Palm Beach, United States Beacon Hill Full time

    Job Title: Legal Assistant - Medical Malpractice DefenseLocation: West Palm Beach, FL (100% in-office)Beacon Hill Legal is seeking an experienced Legal Assistant experienced in Medical Malpractice Defense in West Palm Beach. Responsibilities:Provide legal support to a senior partner, focusing on medical malpractice defense casesPrepare and manage legal...

  • Legal Department Administrative Assistant

    1 week ago

    West Palm Beach, United States CEMEX S.A.B. de C.V. Full time

    Job Summary Primary responsibility of this position is to support Cemex US General Counsel and direct reports in all areas of office support, including but not limited to the following: SAP research, external invoice process management, correspondenc Administrative Assistant, Legal, Administrative, Department, Assistant, Project Management, Manufacturing

  • Litigation & Dispute Resolution Legal Assistant

    4 weeks ago

    West Palm Beach, United States Ascension Global Staffing & Executive Search Full time

    Job DescriptionJob DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique...

  • Legal Assistant- West Palm Beach

    4 weeks ago

    West Palm Beach, United States Eraclides Gelman Full time

    Job DescriptionJob DescriptionJob descriptionEraclides Gelman, the largest Workers' Compensation Defense firm in the Southeast, has an opening for a full-time Legal Assistant.  Position Summary:The Legal Assistant performs a variety of complex duties with limited supervision. The individual in this role primarily supports attorneys with general...

  • Legal Assistant- West Palm Beach

    3 days ago

    West Palm Beach, United States Eraclides Gelman Full time

    Job DescriptionJob DescriptionJob descriptionEraclides Gelman, the largest Workers' Compensation Defense firm in the Southeast, has an opening for a full-time Legal Assistant.  Position Summary:The Legal Assistant performs a variety of complex duties with limited supervision. The individual in this role primarily supports attorneys with general...

  • Litigation Legal Administrative Assistant

    3 weeks ago

    West Palm Beach, United States Gunster Law Firm Full time

    Job DescriptionJob DescriptionLocated in West Palm Beach, FL Gunster seeks an experienced Litigation Legal Administrative Assistant in its West Palm Beach office.The ideal candidate must have:Extensive calendaring experienceAbility to e-fileExperience with complex commercial litigation cases in both state and federal courtsKey responsibilities...

  • Legal Assistant

    4 weeks ago

    West Palm Beach, Florida, United States Kubicki Draper Full time

    About Us: Established in 1963, Kubicki Draper is a beacon of legal expertise, offering trial, appellate, coverage, commercial, and real estate transaction services. With a remarkable team of 200+ attorneys across 12 vibrant offices, we've been the go-to firm in Florida and beyond - reaching the heart of Georgia, Alabama, and Mississippi. Why Choose Kubicki...

  • Legal Assistant/Secretary

    3 weeks ago

    West Palm Beach, United States Rubenstein Law, P.A. Full time

    Job DescriptionJob DescriptionCompany OverviewRubenstein Law has been getting justice for personal injury victims since 1988.  Founder Robert Rubenstein and CEO Nicole Armstrong have grown Rubenstein Law to over 50 Attorneys, including 20 Partners, 12 board-certified litigators, and over 400 supporting professionals.Today, Rubenstein Law is recognized as a...