Admin Assistant

1 month ago

Flat Rock, United States Four Seasons, The Care You Trust Full time
Job DescriptionJob DescriptionAdministrative Assistant – Clinical Operations

Reports To

Administrative Team Leader

Status

Non Exempt (Hourly)

FT, PT, PRN

Full time

Shift

40 hours; M-F 8AM-4:30PM

Location

Flat Rock, NC

Position Summary:

Administrative Assistants to Clinical Operations support the organization in the integral role of ensuring accurate and timely completion of essential and fundamental administrative responsibilities and tasks of the clinicians and PFS staff in all areas of clinical operations. In this role you will provide unmatched, forward thinking, detail oriented, administrative support to the entire Interdisciplinary Group. You will monitor and track all necessary clinical documentation within the EMR to ensure compliance standards and best practices are followed and adhered to. Your role is also to project a positive can do/will do, solution-oriented attitude in all internal and external interactions and communications. You will employ all aspects of the Four Seasons CBRITER values (Compassion, Balance, Respect, Integrity, Teamwork, Excellence and Resilience) when interacting with your teammates as well as all other staff, vendors, patients, and patient caregivers to ensure Four Seasons is co-creating the very best care experience possible for everyone we serve both internal and external to the organization.

Essential Duties & Responsibilities:
  • Work to achieve performance goals, pursue progress toward my learning plan (MLP) and demonstrate Four Seasons values and competencies.
  • Complete data entry into EMR to support the Start of Care process.
  • Monitor the daily activity reports for progress of clinical documentation submissions.
  • Monitor for errors and resolve issues with documentation that prohibit the posting and billing of clinical visits.
  • Schedule & prep patient charts, attend and record meeting minutes and IDG summary notes as directed.
  • Order DME & Medical Supplies for new admissions and collaborate/coordinate on-going patient DME phone calls (i.e.; notification of supply pickups, patient deaths, etc.)
  • Provide office support functions including word processing, filing, copying, composing a variety of business documents, reception, gathering and compiling data, and balancing and coordinating a workload for multiple projects while meeting deadlines.
  • Receive, send, and distribute faxes, emails and telephone calls.
  • Provide lead and/or back up receptionist support to include greeting visitors in person or by telephone and to connect those with the appropriate staff person or services that will best serve their needs in a friendly, professional manner.
  • Assist departments with special projects, including distribution of information, data entry, filing, and research.
  • Assist in drafting forms, printing, and copying information for distribution.

Knowledge, Skills & Abilities:

Knowledge of HIPAA privacy policies

Excellent organization skills

Proficient in MS Office: Outlook, Word, Excel, etc.

Excellent written, oral, and collaborative communication skills

Excellent interpersonal skills

Excellent attention to detail and accuracy in a fast-paced environment

Ability to work independently with minimum supervision

Ability to work under pressure to meet deadlines

Ability to coordinate and follow through on projects

Ability to take initiative and utilize innovative techniques

Ability to work flexible hours, if needed

Ability to interact with various departments throughout the organization

Ability to participate as a team player

Ability to plan, prioritize and coordinate daily tasks

Minimum Qualifications:

Education:

  • High School Diploma/GED required
  • Education in a healthcare field, such as a C.N.A program of study, Medical Records, or Healthcare Administration, preferred

Experience:

  • Minimum 3 years’ experience as an administrative assistant in a healthcare setting
  • Demonstrated proficient computer skills with MS Office products
  • Demonstrated excellent customer service and communication skills

Licensures & Certifications: (if applicable)

  • Valid driver’s license and proof of automobile insurance
Summary of Physical Requirements:

  • Sitting, bending
  • Flexion/extension of arms/wrists
  • Hand dexterity to include writing

Intent & Function:

All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the duties of the position. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned as deemed appropriate.

In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals.

JOB DESCRIPTIONS ARE NOT INTENDED AS AND DO NOT CREATE EMPLOYMENT CONTRACTS. THE ORGANIZATION MAINTAINS ITS STATUS AS AN AT-WILL EMPLOYER.


Other Duties:

  • Maintain confidentiality of information
  • Order and maintain office supplies as needed
  • Provide scheduling and personnel management support to clinical leaders
  • Send and manage documents for signatures as needed (Consents, NIPs, Travel Contracts, etc)
  • Assist with meeting preparation including, but not limited to room, conference call set-up and A/V support
  • Order supplies for patients as requested (i.e., Ensure requested by Social Workers)
  • Code bills and invoices for Team Leaders to approve then distribute to the appropriate Leader for approval
  • Create Hospice patient lists and send to appropriate growth team members to distribute
  • Provide administrative support to leaders throughout the annual evaluation process
  • Create and maintain admission packets
  • Triage SW phone calls
  • Enter and update TapCloud accounts as needed
  • Participate in ongoing education and training offered by the agency and/or as required
  • Comply with company policies, procedures, guidelines, and Mission Statement
  • Practice safety and infection control methods
  • Oversight of volunteers as needed
  • Other duties as assigned


  • Recruiter/HR Admin

    3 weeks ago

    Little Rock, United States ABCO Facility Maintenance Full time

    Recruiter/HR Admin EOE StatementWe are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. CategoryHuman Resources Description HR ADMIN NEEDED - FULL...

  • Recruiter/HR Admin

    4 weeks ago

    Little Rock, United States ABCO Facility Maintenance Full time

    Recruiter/HR Admin EOE StatementWe are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. CategoryHuman Resources Description HR ADMIN NEEDED - FULL...

  • Recruiter/HR Admin

    4 weeks ago

    Little Rock, United States ABCO Facility Maintenance Full time

    Recruiter/HR Admin EOE StatementWe are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. CategoryHuman Resources Description HR ADMIN NEEDED - FULL...

  • Executive Assistant to CEO

    4 days ago

    Flat Rock, United States Four Seasons, The Care You Trust Full time

    Job DescriptionJob DescriptionOur Accolades.Four Seasons is proud to have been named one of Modern Healthcare’s Best Places to Work, and to have been Living Wage Certified in Western North Carolina. Our approach to providing not only excellent care to our patients and families, but also providing the same heartfelt care and commitment to our employees,...

  • Dispatch Admin

    2 weeks ago

    Round Rock, United States Airco Mechanical Full time

    Airco Mechanical, a leader in the commercial mechanical, electric and plumbing industries is now accepting resumes for the position of Commercial HVAC Dispatch Admin. If you desire a position with the opportunity to grow professionally, technically, and financially, then this may be the career opportunity you’ve been looking to obtain. We have been in...

  • Admin/claims

    3 weeks ago

    Round Rock, United States United Finishes, LLC Full time

    Description: **JOB SUMMARY **Customer Service - Admin/Claims is a frontline position in our organization and one that deals directly with our customer base daily. This role requires one to prioritize accordingly and works diligently to take care of any customer need. This is key position in our organization and one that requires extensive communication and...

  • Administrative Assistant

    1 month ago

    Castle Rock, United States Douglas County School District Full time

    Responsible for providing administrative secretarial support for the principal/assistant principal; coordinates and supervises general business activities and personnel of the main office. The position is also for a school bookkeeper to work with the Administrative Assistant, Administrative, Substitute Teacher, Admin Assistant

  • Div 147 - Customer Service Supervisor - Admin

    1 month ago

    Round Rock, United States TransPak Full time

    Position Summary: Responsible for the processes and systems related to the servicing of our customers and the support of the sales staff. As a key leader in the Customer Service Team, directs the delivery administrative and operational assistance designed to promote revenue growth, productivity, and exceptional levels of customer satisfaction. Provides team...

  • Div 147 - Customer Service Supervisor - Admin

    3 weeks ago

    Round Rock, United States TransPak Full time

    Position Summary: Responsible for the processes and systems related to the servicing of our customers and the support of the sales staff. As a key leader in the Customer Service Team, directs the delivery administrative and operational assistance designed to promote revenue growth, productivity, and exceptional levels of customer satisfaction. Provides team...

  • Administrative Assistant

    3 days ago

    Little Rock, United States Priority1-USA Full time

    Description : Admin for parking passes Admin for building access for both corporate buildings Regularly monitoring the 6th and 7th floor for security purposes Assisting with Corporate events Retrieving lunches, printing material, setting up PowerPoints, etc. Running errands for the office (Picking up training supplies, dropping off certified mail,...

  • Administrative Assistant

    3 weeks ago

    Round Rock, United States Blackhill Restoration Full time

    We are a fast-growing Restoration and Roofing company with multiple locations across Texas. You’ll be working within a team of admins to support the operational functions of our company. We're looking to add another Administrative Assistant to our team to be an essential part of our thriving organization. If you're ready to take on diverse...

  • Office Admin

    3 weeks ago

    Round Rock, United States Superior SepticClean Can Full time

    **Responsibilities** - Maintain files and records so they remain updated and easily accessible - Answer the phone to take messages or redirect calls to appropriate parties - Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc. - Assist in office management and organization procedures -...

  • Accounts Receivable Coordinator

    1 month ago

    Rock Island, United States Performance Food Group Full time

    Job Description We Deliver the Goods: * Competitive pay and benefits, including Day 1 Health & Wellness Benefits, Employee Stock Purchase Plan, 401K Employer Matching, Education Assistance, Paid Time Off, and much more * Growth opportunities performing essential work to support America's food distribution system * Safe and inclusive working environment,...

  • Accounts Receivable Coordinator

    3 weeks ago

    Rock Island, United States Performance Food Group Full time

    Job Description We Deliver the Goods: * Competitive pay and benefits, including Day 1 Health & Wellness Benefits, Employee Stock Purchase Plan, 401K Employer Matching, Education Assistance, Paid Time Off, and much more * Growth opportunities performing essential work to support America's food distribution system * Safe and inclusive working environment,...

  • Administrative Assistant

    4 weeks ago

    Little Rock, United States Best Choice Roofing of Central Arkansas Full time

    Job DescriptionJob DescriptionJob descriptionBest Choice Roofing of Central Arkansas is looking to hire a part-time office admin assistant. This role could develop into a full-time role for the right candidate. We are growing rapidly and need some assistance with administrative tasks.  In this role, you will need to be an effective communicator, extremely...

  • Administrative Assistant

    3 weeks ago

    Little Rock, United States Best Choice Roofing of Central Arkansas Full time

    Job DescriptionJob DescriptionJob descriptionBest Choice Roofing of Central Arkansas is looking to hire a part-time office admin assistant. This role could develop into a full-time role for the right candidate. We are growing rapidly and need some assistance with administrative tasks.  In this role, you will need to be an effective communicator, extremely...

  • Office Administrator

    2 weeks ago

    Round Rock, United States OnlyFades Round Rock Full time

    **Be the Master of Organization at OnlyFades Barbershop! (Contract Admin Lead)** **Do you have a knack for keeping things running smoothly? Do you thrive in a fast-paced, creative environment? If so, then OnlyFades Barbershop wants you!** We are OnlyFades Barbershop, a local and growing brand with two stylish locations in Round Rock, Texas, and we're on...

  • Accounts Receivable Coordinator

    4 weeks ago

    Rock Island, United States Performance Foodservice Full time

    Company Description Performance Foodservice, PFG's broadline distributor, maintains a unique relationship with a variety of local customers, including independent restaurants and hotels, healthcare facilities, schools, and quick-service eateries. A team of sales reps, chefs, consultants and other experts builds close relationships with each customer,...

  • Accounts Receivable Coordinator

    4 weeks ago

    Rock Island, United States Core Mark Full time

    Apply Job ID: 100487BR Type: Finance Primary Location: Rock Island, Illinois Date Posted: 05/14/2024 Job Details: Company Description Performance Foodservice, PFG's broadline distributor, maintains a unique relationship with a variety of local customers, including independent restaurants and hotels, healthcare facilities, schools, and quick-service...

  • Accounts Receivable Coordinator

    3 weeks ago

    Rock Island, United States Core Mark Full time

    Apply Job ID: 100487BR Type: Finance Primary Location: Rock Island, Illinois Date Posted: 05/14/2024 Job Details: Company Description Performance Foodservice, PFG's broadline distributor, maintains a unique relationship with a variety of local customers, including independent restaurants and hotels, healthcare facilities, schools, and quick-service...