AP Associate

Qualified Staffing is sourcing candidates for a contract role as an Accounts Payable Associate. The position is on-site in Appleton.

Position Purpose

The Accounts Payable (AP) Associate will facilitate all of the accounts payable daily functions. The position’s main responsibilities are to provide efficient and accurate processing of AP tasks, customer service, research and execution of journal entries with attention to necessary detail and deadlines.

Responsibilities

Vendor / Supplier payments/Prepayments
Process invoices multiple times a day, verify accuracy
Post and reconcile supplier payments via check, ACH, and virtual credit card
Process prepayments and ensuring that they meet the deadlines with attention to
detail around the journal entries
Communicate effectively with impacted partners as needed to resolving credit holds

Supplier maintenance
Work closely with suppliers to keep supplier accounts current
Research checks not cleared, assist with repayment as necessary
Resolve new suppliers and duplicate ensuring that W-9’s are on file
Responsible for completion of 1099’s

Credit Memos/Backouts/Understanding Data Entry
Enter credit memos into AIA accounting system as received via hard copy, email and
Kodak Imaging software
Understanding of Data Entry to understand the backouts impact if not done
accurately within ERP and Financial System

Risk mitigation
Update/verify name, address, payment information, credit and payment terms
Appropriate controls are followed and approval thresholds are maintained

Inbox Management
Manage incoming emails to the various mailboxes
Communicate and partner with internal business partners to ensure no roadblocks

Qualifications

Education/Experience:
Associate’s Degree in Accounting or Finance required
One to three years previous related accounting experience

INDMan