Property Management Assistant

2 weeks ago

Pittsburgh, United States Midwood Investment & Development Full time
Job DescriptionJob Description

Job Overview:

The Property Management Assistant is responsible for supporting various aspects of property management across multiple locations, ensuring smooth operations and excellent resident and vendor relations. The ideal candidate will be proficient in property management software, possess strong organizational skills, and demonstrate exceptional communication abilities.

Key Responsibilities:

Key responsibilities include accounts payable, BuildingLink/Carson administration for tenants, Residential and Commercial tenant coordination and management, Lease Renewals and Compliance items.

Specific duties:

Accounts Payable – Cork Factory, Lot 24, Butler + Philadelphia

Scan and upload invoices

Submit new vendor information, COI and W-9s to accounting

Interact with vendors regarding payment problems or registering with NexusConnect

Review statements, request and process missing invoices.

Code reoccurring invoices for approval

Buildinglink/Carson – Cork Factory, Lot 24, Butler + Philadelphia Residential

Add resident to BuildingLink and/or Carson

Send intro emails to new residents.

Enter resident instructions (PTE, no not admit), resident asset information (bike registration) and resident vehicle information

Approve and cross post resident marketplace posts. Enter for resident if needed.

Create and maintain events calendar, slideshow of events and notices and schedule scrolling announcements as needed

Set up employee accounts. Add photos. Update status of users.

Help ensure TV display screens in mailbox areas are operating.

Residential Coordination – 36 units only

Send intro emails to new residents and goodbye email to residents moving out

Coordinate access and track WOs

Correspond to residents and maintain resident relations, as needed

Transfer residential utilities back into our name

Renewals – 36 units only

Drop provided rates from budget into renewal form and send to residents via DocuSign

Track renewals

If residents are not renewing notify manager

Compliance - Cork Factory, Lot 24, Butler + Philadelphia

Maintain, renew and track certificates/inspection reports for pools, elevators and fire safety

Maintain, renew and track housing licenses

Track and manage refuse fees

Commercial Tenant Coordination – Cork Factory Retail, Butler Street + Philadelphia

Notify tenants of inspections or scheduled work, as needed

Send request for tenant to transfer utilities, as needed

Cork Factory & Lot 24 Responsibilities:

Guest Suite Rentals

Ensure guest suite registration is complete and being tracked and monitored daily.

Confirm guest suite approvals with GM as needed.

Ensure expenses related to guest suite rentals are being tracked.

Provide monthly reports of rentals as needed.

Storage

Maintain accurate list of available storage lockers via MRI

Keytrak

Assist new employees with set up: password entry and fingerprint ID in Keytrak machines.

Adjust staff access as needed.

Update contracts. Order replacement parts. Call for support as needed.

Bikes

Process resident bike and kayak registration forms.

Assign numbered ID tags, place in envelope with literature.

Enter resident bike info and tag number into Buildinglink Assets.

Mark registration forms with date and tag numbers and store, by apartment number, in binder of all current residents with bikes.

Order bike maps from BikePGH

Conduct periodic storage area inspections, Flag bikes without tags, check against descriptions in bike registry. Assign new numbered tags to residents if needed. Contact past residents whose bikes still are stored on site.

Coordinate bike donation pickup with FreeRide.

Pool

Maintain mandatory document books and signage for ACHD Inspector and public

Inventory, order, restock first aid kit supplies for pools and offices

Interact with AED supplier as needed, order supplies when needed

In Office Coverage – Lot 24 specific

Assist Lot 24 Community Manager as needed

Interact with residents as needed

Additional tasks/projects as needed

Qualifications/Requirements

  • within fast paced, detail oriented organizations
  • Strong communication and interpersonal skills
  • to detail and proactive approach to identifying and independently resolving issues crucial
  • to handle the pressure of a dynamic work environment while tracking projects & meet deadlines
  • with BuildingLink and MRI software a plus
  • in Word, Excel and Outlook

Powered by JazzHR

YGh2VPtLAs

  • Assistant Property Manager

    1 week ago

    Pittsburgh, United States Lincoln Property Company Full time

    OverviewIf you love making people feel at home, you'll love working at Willow Bridge Property Company. Whether you're just starting your career or joining later in your journey, we're eager to help you find your perfect fit. Willow Bridge is a full-service residential property company with deep roots in the industry. Since our early days as Lincoln Property...

  • Assistant Property Manager

    1 week ago

    Pittsburgh, United States Willow Bridge Property Company Full time

    Overview: If you love making people feel at home, youll love working at Willow Bridge Property Company. Whether youre just starting your career or joining later in your journey, were eager to help you find your perfect fit. Willow Bridge is a full-service residential property company with deep roots in the industry. Since our early days as Lincoln Property...

  • Assistant Property Manager

    Found in: Resume Library US A2 - 2 weeks ago

    Pittsburgh, Pennsylvania, United States Willow Bridge Property Company Full time

    Overview: If you love making people feel at home, you’ll love working at Willow Bridge Property Company. Whether you’re just starting your career or joining later in your journey, we’re eager to help you find your perfect fit. Willow Bridge is a full-service residential property company with deep roots in the industry. Since our early days as Lincoln...

  • Property Manager

    1 week ago

    Pittsburgh, United States Onpoint Property Tech Full time

    Job Description Job Description Job Summary · The individual in this position is responsible for the management of all aspects of a residential scattered site portfolio consisting of multiple properties. Essential Duties and Responsibilities Manages and oversees operations, maintenance, administration, and improvement of properties. Plans, schedules, and...

  • Property Manager

    1 week ago

    Pittsburgh, United States Onpoint Property Tech Full time

    Job DescriptionJob Description Job Summary· The individual in this position is responsible for the management of all aspects of a residential scattered site portfolio consisting of multiple properties.Essential Duties and ResponsibilitiesManages and oversees operations, maintenance, administration, and improvement of properties.Plans, schedules, and...

  • Portfolio Property Manager

    2 days ago

    Pittsburgh, United States ADVISOR PROPERTY MANAGEMENT LLC Full time

    Job descriptionFinancial Duties:Collect Rent and Handle Delinquency for each unit/tenantCollect, secure, and return security depositsReview and approve utility bills, tax payments, repair bills, etcSome may require special approval per the ownerPrepare monthly owner statementsAble to discuss and justify expenses and incomeReview, accept or deny tenant...

  • Portfolio Property Manager

    3 days ago

    Pittsburgh, United States ADVISOR PROPERTY MANAGEMENT LLC Full time

    Job description Financial Duties: Collect Rent and Handle Delinquency for each unit/tenant Collect, secure, and return security deposits Review and approve utility bills, tax payments, repair bills, etc Some may require special approval per the owner Prepare monthly owner statements Able to discuss and justify expenses and income Review, accept or deny...

  • Portfolio Property Manager

    2 weeks ago

    Pittsburgh, United States ADVISOR PROPERTY MANAGEMENT LLC Full time

    Job DescriptionJob DescriptionJob descriptionFinancial Duties:Collect Rent and Handle Delinquency for each unit/tenantCollect, secure, and return security depositsReview and approve utility bills, tax payments, repair bills, etcSome may require special approval per the ownerPrepare monthly owner statementsAble to discuss and justify expenses and...

  • Portfolio Property Manager

    1 week ago

    Pittsburgh, United States ADVISOR PROPERTY MANAGEMENT LLC Full time

    Job DescriptionJob DescriptionJob descriptionFinancial Duties:Collect Rent and Handle Delinquency for each unit/tenantCollect, secure, and return security depositsReview and approve utility bills, tax payments, repair bills, etcSome may require special approval per the ownerPrepare monthly owner statementsAble to discuss and justify expenses and...

  • Portfolio Property Manager

    1 week ago

    Pittsburgh, United States ADVISOR PROPERTY MANAGEMENT LLC Full time

    Job DescriptionJob DescriptionJob descriptionFinancial Duties:Collect Rent and Handle Delinquency for each unit/tenantCollect, secure, and return security depositsReview and approve utility bills, tax payments, repair bills, etcSome may require special approval per the ownerPrepare monthly owner statementsAble to discuss and justify expenses and...

  • Property Manager

    1 week ago

    Pittsburgh, United States Willow Bridge Property Co. Full time

    Overview If you love making people feel at home, you’ll love working at Willow Bridge Property Company. Whether you’re just starting your career or joining later in your journey, we’re eager to help you find your perfect fit. Willow Bridge is a full-service residential property company with deep roots in the industry. Since our early days as Lincoln...

  • Assistant Commercial Property Manager

    2 weeks ago

    Pittsburgh, United States The Buncher Company Full time

    Job DescriptionJob DescriptionWe are a leader in property development and management, and we are expanding our portfolio with new developments. We’re looking for the best and brightest Assistant Property Manager in the area to lead our team at our newest location. The ideal candidate will excel in satisfying the needs of the ownership and tenants while...

  • Property Management Assistant

    1 week ago

    Pittsburgh, United States Midwood Investment & Development Full time

    Job Overview: The Property Management Assistant is responsible for supporting various aspects of property management across multiple locations, ensuring smooth operations and excellent resident and vendor relations. The ideal candidate will be proficient in property management software, possess strong organizational skills, and demonstrate exceptional...

  • Licensed Electrician and Plumbing

    5 days ago

    Pittsburgh, United States Nandail Property Management Full time

    Job DescriptionJob DescriptionCOMPANY OVERVIEW : Nandail Property Management specializes in top-notch property management and facility maintenance solutions for both residential and commercial properties. With a focus on delivering exceptional services, we are committed to maintaining the highest standards of quality and professionalism in every aspect of...

  • Regional Property Manager

    Found in: beBee S US - 1 week ago

    Pittsburgh, United States Cory Executive Recruiting Full time

    COMPANYOur client is a reputable and growing real estate firm with a focus on multifamily, affordable housing and property management on a national scale. JOB SUMMARYWe are hiring an experienced Regional Property Manager based in the Pittsburgh, PA, area to play a pivotal role in managing an existing portfolio's performance and identify opportunities for...

  • Maintenance Technician

    1 week ago

    Pittsburgh, United States Nandail Property Management Full time

    Job DescriptionJob DescriptionNandail Property Management is a firm specializing in maintaining residential and commercial properties. With a commitment to excellence, we ensure that our clients’ properties are well-maintained, safe, and comfortable for tenants.(Website Link: www.nandail.com )Job Details:We are hiring independent maintenance technicians....

  • Regional Property Manager

    1 week ago

    Pittsburgh, United States Cory Executive Recruiting Full time

    Job Description Job Description COMPANY Our client is a reputable and growing real estate firm with a focus on multifamily, affordable housing and property management on a national scale. JOB SUMMARY We are hiring an experienced Asset Management Associate based in the Pittsburgh, PA, area to play a pivotal role in managing an existing portfolio's performance...

  • Regional Property Manager

    6 days ago

    Pittsburgh, United States Cory Executive Recruiting Full time

    COMPANY Our client is a reputable and growing real estate firm with a focus on multifamily, affordable housing and property management on a national scale. JOB SUMMARY We are hiring an experienced Regional Property Manager based in the Pittsburgh, PA, area to play a pivotal role in managing an existing portfolio's performance and identify opportunities...

  • Regional Property Manager

    2 weeks ago

    Pittsburgh, United States Cory Executive Recruiting Full time

    Job DescriptionJob DescriptionCOMPANYOur client is a reputable and growing real estate firm with a focus on multifamily, affordable housing and property management on a national scale. JOB SUMMARYWe are hiring an experienced Regional Property Manager based in the Pittsburgh, PA, area to play a pivotal role in managing an existing portfolio's performance...

  • Commercial Property Manager

    3 days ago

    Pittsburgh, United States The Buncher Company Full time

    The Buncher Company is seeking an experienced Commercial Property Manager to join our team in Pittsburgh, PA, US. As a vital member of our team, you will play a crucial role in managing our diverse portfolio of commercial real estate. This is an excellent opportunity for a detail-oriented individual who is passionate about the commercial real estate industry...