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Construction Project Administrator
2 weeks ago
Project Administrator Key Tasks
• Provide administrative support to the project management teams in accordance with standard operating procedures within GMHILL’s Operations and Administrative Guidelines
• Prepare supplemental documents for owner invoices and review subcontractor billings
• Assist with processing subcontractor invoice and supporting documentation
• Collect documents from subcontractors (W-9’s, 1413s, COI’s, P&P Bonds, etc.) for further processing and file within Procore and the server
• Assist Project Managers/Estimators, and/or Senior Site Representative in coordinating select project management tasks which may include:
- Review project contract documentation
- Function as Point of Contact to subcontractors on billing, procedural questions, and badging as required
- Verify Procore project files and reports for accuracy
- Collection of subcontractor qualification documentation.
- Prepare and send letters, memoranda, and reports as directed
- Coordinate and maintain physical and electronic project operations files
- Weekly review and accept certified payrolls from subcontractor using LCPTracker then save documents to Procore and server.
Education and Training Requirements:
• 5+ administrative experience at an architect, engineering, or construction firm or professional services firm
• Bachelor’s degree (or equivalent professional experience)
Skill and Competency Requirements:
• Self-starter, highly motivated, enthusiastic, and is good at multi-tasking in a fast-paced environment
• Over 5 years’ experience as an Administrative Assistant, Operations Coordinator, Project Coordinator, or other similar job capacity; experience in the construction industry a plus but not required
• Excellent customer service skills, including the ability to interface with all levels of management, customers, officials, and subcontractor personnel
• Ability to prioritize workload and to work independently with minimal supervision
• Excellent verbal and written communication skills
• Excellent time management and organizational skills
• Ability to work independently as well as in a team environment
• Must have strong math skills, knowledge of general accounting and bookkeeping processes desired
• Knowledge of subcontractor payroll practices with experience with certified payroll
• Excellent verbal and written communication skills – writing (including technical) and editing are essential
• Customer Service – able to personally provide a high level of interactive service to build relationships and act as project support
• Team Orientation & Interpersonal – highly motivated, enthusiastic, and creative team-player with ability to develop and maintain collaborative relationships with all levels within and external to the organization
• Superior organizational skills, with special attention to detail (triple check work before submitting to subcontractors or posting within Procore, DocuSign, etc.), and time management are essential
• The ability to work in a fast-paced, deadline driven environment and display professionalism
• Proficient with MS office including Excel, Word, Outlook, and PowerPoint
• Proficient with Bluebeam, Procore, and DocuSign desired
Qualified applicants at GMHILL must be U.S. citizens or lawful permanent residents and must meet client security requirements. Positions requiring security clearance are open to U.S. citizens only.
Disclaimer: This is not to be an exclusive list of all responsibilities, duties, and skills required of the person in this job. G.M. Hill Engineering, Inc. (GMHILL) is an Equal Opportunity Employer. GMHILL considers all applicants for employment without regard to race, color, sex, national origin, religion, age, physical or mental disability, family responsibility, marital status, sexual orientation, political affiliation, veteran's status, or any other legal protected status. The candidate selected must pass a thorough background check (including E-Verify), federal security clearance processes and comply with GMHILL’s Drug and Alcohol policy adhering to pre-employment, random, post-accident and for cause testing.
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