Executive Operations Specialist
3 weeks ago
DT Professional Services is seeking an Executive Operations Specialist to join our team in a hybrid capacity (1-2 days a week in office) This position provides operational support to employees and is critical to ensuring the success of our employees. Our focus is building and delivering an amazing experience for our employees, where personal growth & company growth go hand in hand, and the Executive Operations Specialist will be at the forefront of this continuous effort.
The successful candidate will have experience in a data management, have strong organizational skills with a high attention to detail, outstanding time management & communication skills, a commitment to exceptional customer support, and the ability to build relationships at every level of the organization. This person must be comfortable dealing with highly sensitive and confidential matters. Our ideal candidate thrives in a dynamic and high-growth environment, where innovation and creativity are highly encouraged.
Responsibilities:
- Proactively identify process improvements and process redundancies and collaborate towards improved efficiencies that enhance the employee experience.
- Builds strong relationships with employees and collaborates with cross-functional leaders internally to deliver consistently excellent customer service.
- Assists with planning and execution of events such as organization-wide meetings, holiday parties, and more.
- Coordinate workflow effectively, efficiently, and neatly with a high level of attention to detail as well as superior organizational skills.
- Guide new employees through onboarding, training and orientation and give existing employees information about their benefits packages.
- Conduct or acquire background checks and employee eligibility verifications ensuring compliance with USCIS Form I-9.
- Ensure smooth and timely communication regarding employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
- Monitor, review, and process all employee eligibility benefit plans, including enrollment, cancelation, and changes.
- Assists in maintaining employee records and keeping all systems up to date, placing high priority on Data Integrity & privacy.
- Maintains appropriate level of process, program, and policy knowledge to assist employees and managers.
- Perform other duties as assigned.
Required Skills:
- 2-3 years’ experience in an administrative & customer service focused role
- Experience scheduling meetings, including booking travel
- Familiar with database systems and common HR applications
- Intermediate to advanced knowledge of Google Suite (Google Sheets) and/or MS Office (Excel)
- Ability to maintain confidentiality in all aspects of job responsibilities
- Must have a strong understanding of data integrity and data privacy requirements
- Ability to multitask in a fast paced, high performing environment
- Excellent verbal and written communication skills
- Strong organization and attention to detail, ability to work independently
- Exceptional time management skills
- A self-starter: ensure delegated tasks are completed with minimal supervision or follow up
- Proactively communicate task and project updates to supervisor
- Drives results and is solutions oriented
- Works effectively in a team environment
- Proven problem-solving skills with a passion for technology, process improvement, and continuous learning
- Ability to work on-site in Las Vegas, NV - minimum 2 days a week
- ADP Workforce Now experience
More about DT Professional Services:
We’re looking for driven individuals to contribute to our talented & innovative team At DT Professional Services, we offer insurance benefits that include medical, dental, and vision coverage, life insurance, long & short-term disability, 401(k) retirement plans (with employer match), tuition & certificate reimbursement, along with paid time off (vacation/sick/holidays). We are happy to to offer growth opportunities for you to grow in your career - your success is our success
DT Professional Services is an SBA 8(a) and HUBZone certified Small Business; highly experienced in building award-winning custom software solutions. Established in 2013, we bring over a decade of experience delivering technology services and solutions that specialize in web & custom application development, project & program management, mobile & cloud computing services.
Our Mission is to provide cutting-edge, customer-oriented technology solutions that maximize value, drive engagement, and empower your business. We do this by employing talented & driven individuals who share the same goals and excitement for the work we do. DT Professional Services believes in fostering collaboration, career growth and building lasting relationships with our employees
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