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Inventory Manager
3 months ago
The Inventory Specialist is responsible for the majority of purchases and oversees aspects related to the drug and medical supplies inventory in our veterinary practice. The Inventory Specialist must effectively utilize all available resources to provide the best possible inventory operation; as well as to ensure the profitability of the practice. You are essentially accountable for the overall operational function of the hospital as it pertains to inventory yet have staff members in each department who assist you with some of the daily tasks.
Key Responsibilities
- Stocking and assessing the supply and equipment needs of the practice
- Manage supply activities, including supervising the maintenance and proper storage of supplies and equipment
- Analyze and monitor the turnover rate of supplies and equipment and provide necessary guidance in the requisition to replenish needed requirements
- Works under the direct supervision of the practice manager, and works closely with the Medical Director and Practice Manager team to save on overhead costs
- Use personal judgment in selecting methods, establishing priorities, and arriving at conclusions relating to inventory management
- Responsible for purchasing the best products and medicine available, as well as staying current regarding any recent developments relative to new products or current products that are subject to backorders or discontinued
- Collaborate with various departments to ensure the practice as a whole is always fully stocked with inventory and ready to serve our clients
- Meet with vendors to learn about new products and pricing structures if necessary
- Oversee the receipt of shipment and unpacking of all inventory orders
- Verify that all shipment documents match the shipment order and are received and undamaged
- Handle all returns of incorrect or damaged shipments
- Ensure that the practice manager receives copies of the purchase orders or packing slips within twenty-four hours of receiving them.
- Monitor inventory and return items before they expire as well as return overstock items
- Coordinate the ordering, logging, and tracking of controlled substances in the hospital, including maintaining stock in the lock boxes
- Utilize the hospital’s computer software to accurately and timely enter inventory data and coordinate with management any updates that are made to inventory items in regards to prices, markups, etc
- Oversee special orders for hospital clients by promptly ordering the requested items as well as notifying the client of the item(s) arrival
- Perform other duties as assigned
Skills Knowledge and Expertise
- Must have organizational skills and be able to prioritize projects and execute them effectively and efficiently
- Must be mathematically inclined and detail-oriented
- Must have basic computer skills and experience with practice management inventory software and Microsoft Excel
- Must have sound judgment and adhere to compliance with accepted guidelines and instructions is imperative
- Must be able to educate staff on product lines and delegate inventory control
- Strong ability to support the back of the hospital on a consistent and dependable basis
- Able to repeatedly lift deliveries onto an adjustable lift table as they come in and unpack in a timely manner
- Maintain and enjoy a clean work environment
Benefits
- Paid time off
- Health insurance
- Dental Insurance
- Vision insurance
- Employee discounts
- Flexible schedules
- 401K with company match
- Training and career development