Assistant Bursar

SCOPE OF WORK: Assists the Business Affairs Officer in the overall operations of student financial services, which includes billing, receivables, reconciliation and cashiering functions. This position reports to the Business Affairs Officer at River Valley Community College.

CCSNH has established employer status within the New England states (Maine, New Hampshire, Vermont, Massachusetts, Connecticut, and Rhode Island). In compliance with CCSNH policies and state regulations, eligibility for employment within CCSNH and its institutions requires residency within a New England state.

ACCOUNTABILITIES:

• Closes out cashier sessions and runs reports or balances daily sessions and posts deposit Journal Vouchers.
• Performs duties associated with the collections process, including uploading data and posting collection receipts.
• Third Party Payment process: builds contracts, sends invoices and reconciles student accounts. Works closely with VA Certified Official in the Registrar’s office, to process billing and payments.
• Student exemptions/Credits/Waivers: reviews, posts to student’s accounts and maintains supporting documentation.
• Assists with the reconciliation and refunding of grants, Title IV and alternative financial aid loans and stays current on the Federal Department of Education’s Federal Regulations, including, but not limited to FERPA and HERPA rules.
• Maintains financial records and verifies accounting data and computations; Assists students by phone, mail or in person concerning their questions on any financial aspect of their education.
• Maintains the student billing process, including the preparation of e-bills, email reminders and paper bills.
• Participates in student orientations and open houses, as needed.
• Provides customer service to students and parents regarding tuition and fee billing, financial aid and/or loan and grant awards.
• Produces account reconciliation reports to manage student account mis postings.
• Utilizes various electronic databases and software such as BANNER, Microsoft Office Suite, and NELNET.
• Complies with all college, system, state and federal rules and regulations.
• Other duties as assigned.

MINIMUM QUALIFICATIONS:

Education: Associate’s degree in accounting or business management. Each additional year of approved formal education may be substituted for one year of required work experience.

Experience: Four (4) years' experience in bookkeeping, accounting, or auditing work. Each additional year of approved work experience may be substituted for one year of required formal education.

License/Certification: None required.

RECOMMENDED WORK TRAITS: Knowledge of accounting principles and methods and ability to apply and adapt established methods to accounting transactions. Knowledge of office practices and procedures. Ability to perform detailed work involving written or numerical data and to make arithmetical calculations rapidly and accurately. Ability to interpret financial statements and to prepare accurate accounting reports and statements. Ability to establish and maintain effective working relationships with co-workers and the public. Must be willing to maintain an appearance appropriate to assigned duties and responsibilities as determined by the college appointing authority.

DISCLAIMER STATEMENT: The job description lists typical examples of work and is not intended to include every job, duty and responsibility specific to a position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that classification.