Payroll Supervisor

The South Bay Workforce Investment Board, Inc., (SBWIB, Inc.,) is seeking an experienced Payroll Supervisor to provide guidance and oversight to the payroll team and department. The Payroll Supervisor must know applicable federal and state laws and regulations on payroll administration and tax withholdings. The ideal candidate can prioritize while juggling various tasks and has great time management and organizational skills. This person will operate professionally and ethically; has excellent communication skills (both verbally and written) and customer service skills; is comfortable working with diverse teams and works well under stress. Ultimately, the Payroll Supervisor must be able to ensure efficiency in payroll transactions and smooth team operations.

Essential Duties and Responsibilities:

Under the direction of the Finance Manager, the Payroll Supervisor performs a variety of duties that include, but are not limited to, the following:

• Plan, organize, manage, and oversee the operations, functions, and activities of the Payroll Department, including establishing goals and processes for the payroll department and provide general direction, support, monitoring, and evaluation of payroll personnel.
• Oversee the accurate and timely processing of routine payroll activities, including payroll and tax-related documents.
• Prepare notices, bulletins, and/or communication regarding payroll-related announcements, corrections, adjustments, and/or changes in policies or procedures.
• Maintain accurate and confidential payroll records, such as timecards, attendance records, employee changes, and information, such as new hires, terminations, promotions, and salary adjustments.
• Address and resolve payroll-related concerns, issues, and/or discrepancies; investigate and resolve any discrepancies in time and attendance records or salary calculations.
• Assist with the administration of employee benefits, retirement plans, and other voluntary deductions, ensuring that amounts are accurately captured and timely processing of benefit-related transactions.
• Analyze financial data, and reconcile accounts, prepare, submit, and update general ledgers and payroll files as necessary; conduct regular audits of payroll records to ensure accuracy and compliance
• Work collaboratively with other departments, external vendors, and direct employees to ensure accurate and seamless processes.
• Oversee the payroll system to ensure it is up-to-date and efficient and be prepared to collaborate with the payroll provider, IT, and/or external vendors to address any system issues or updates.
• Stay updated on federal, state, and local laws and regulations related to payroll; ensure that payroll processes comply with tax regulations, labor laws, and other statutory requirements.
• Generate and analyze payroll reports for management, providing insights into payroll costs and trends.
• Prepare and submit payroll-related reports and filings to government agencies.
• Identify opportunities for process improvement within the payroll function and implement best practices to enhance efficiency and accuracy.
• Assist Management with interviews and give input on hiring decisions.
• Perform other related duties as assigned.

• Graduation from an accredited college or university with a bachelor’s degree in accounting, Finance, or a related field;
• Four (4) years of experience in payroll processing and bookkeeping or any satisfactory combination of experience and training that demonstrates the knowledge, skills, and abilities to perform the below duties (education may be substituted by experience on a year-for-year basis);
• experience with nonprofit accounting and general ledger functions is a plus.
• hands-on experience with payroll software (e.g., Paylocity) and accounting software (e.g., QuickBooks);
• Must have an understanding of local and governmental rules about payroll;
• Excellent computational ability and attention to detail;
• Excellent experience using Excel and other Microsoft Office software, including Outlook, Word, and virtual meeting platforms such as ZOOM, Teams, etc.;
• Must be able to demonstrate dependability, promptness, punctuality, and professionalism and be able to work in a team-orientated environment;
• Must be comfortable with supervisory duties, including enforcing corrective actions when necessary;
• Must demonstrate a growth mindset, a willingness to take in new information and perspectives, and an ability to adapt to change with a desire to continuously improve processes;
• Must ensure the confidentiality and security of employee payroll data and uphold a high level of integrity and ethical conduct in handling sensitive payroll information;
• Must be able to pass background and reference clearances successfully and follow safety protocols enforced by the Company and as listed under working conditions.

Working Conditions

• Applying for this position connotes an understanding and acceptance of duty in light of potential exposure relating to COVID-19 as you will be required to interface with multiple team members. Performing duties of this position may require wearing protective equipment (e.g. mask, gloves, etc.,), and following protective measures enforced by the Company, City, County, State, and/or Federal Authorities as it relates to current states of emergencies (e.g., pandemics) or the functions of this position. Note: Measures may change based on the level of safety concerns.
• The employee may also be required to spend the majority of the day walking, standing, or sitting at a desk, with some lifting and bending. Must have excellent time management skills and be able to work well under stress while meeting deadlines.
• Must also be able to travel to other locations for training, conferences, and/or meetings within or outside our local area. Reliable transportation, a valid driver’s license, and proof of insurance are a must.

Salary & Benefits

This is a full-time, nonexempt position (40 hours/week), generally with a starting hourly wage commensurate with experience. The salary range for this role is $32.96 - $39.31/hr. Our Company offers a comprehensive employee benefits package, which includes 75% health insurance premium coverage (employee only), sick and vacation time, holidays, and a competitive 401k plan. The employer is eligible for student loan forgiveness (PSLF). All full-time employees are invited to participate in the company’s health benefits package after completing the 60-90-day employment introductory period

This job description is intended to convey information essential to understanding the scope of the position and it is not intended to be an exhaustive list of experience, skills, efforts, duties, responsibilities, or working conditions associated with the position. Management reserves the sole right to add, modify, or exclude any essential or non-essential requirement at any time with or without notice. Nothing in this job description, nor by the completion of any requirement of the job by the employee, is intended to create a contract of employment of any type.