Program Associate
4 weeks ago
Position: Program Associate
Classification: Non-Exempt
Supervised by: Program Manager
Supervises: N/A
ABOUT THE JOB
As part of the East Housing Team, the Program Associate for the PLHA (Permanent Local Housing Allocation) program plays a crucial role in providing administrative support to ensure the smooth functioning of the program. Responsibilities include managing schedules, coordinating meetings, maintaining records, and assisting with program reporting. The role requires strong organizational skills, attention to detail, and the ability to effectively communicate with team members and stakeholders. The Program Associate will also contribute to program development and implementation, supporting initiatives aimed at improving the quality of life for individuals experiencing housing instability.
Position Responsibilities include:
- Provide administrative and clerical support to management and direct line staff.
- Coordinate purchases and procurement of approved requests for supplies, equipment, and client assistance items.
- Assist with research, preparation, and written documentation for special projects, presentations, and meetings.
- Plan and coordinate department meetings.
- Assist with research, planning, and execution of program activities, ensuring goals are met.
- Coordinating logistics, managing databases, and communicating with stakeholders to facilitate smooth operation.
- Monitor program progress, prepare reports, and contribute to evaluation efforts to assess impact.
- Additional duties as assigned.
WHAT YOU BRING
We’re looking for candidates with:
- Analytical Skills and Attention to Detail: Collecting and analyzing data, recognizing trends, patterns, and valuable insights to support decision-making. Demonstrated capability in consistently delivering top-notch results, emphasizing precision and correctness in every task.
- Collaboration and Teamwork: Collaborate efficiently with peers, actively fostering constructive rapport with colleagues, participants, and stakeholders. Engage proficiently in teamwork, aiding in achieving collective objectives while acknowledging and valuing the diverse strengths and contributions of team members.
- Communication: Communicate information clearly and efficiently, both verbally and in written form, to individuals and groups, ensuring that it captivates, informs, and sustains their interest.
- Creativity and Initiative: Initiate actions and decisions independently, showcasing a proactive work ethic and readiness to shoulder extra duties. Embrace creativity, devising inventive solutions to overcome obstacles or dilemmas, thinking beyond conventional boundaries.
- Critical Thinking and Problem Solving: Analyze and evaluate information and situations, identify key issues, consider alternatives, and make logical decisions based on sound reasoning that will achieve the desired outcome.
- Ethics and Boundaries: Uphold ethical and professional standards, exemplifying honesty, integrity, and a steadfast dedication to ethical conduct in every scenario, while preserving appropriate professional boundaries.
PREFERRED QUALIFICATIONS
- Two (2) years’ experience working in a relevant field.
- Lived experience is preferred.
MINIMUM QUALIFICATIONS
- All levels of education and experience are welcome.
- Experience with Microsoft Office including Excel and Word.
- Valid California Driver’s License and proof of insurance.
- Reliable personal vehicle in good working condition for transportation to and from work assignments
Physical Demands:
- Sitting for long periods of time in an office setting.
- Frequent travel in a vehicle to client, agency and/or community meetings.
- Frequent note taking and recording case files by hand.
Work Environment:
- Office space is shared.
- The noise level fluctuates from quiet to noisy.
Home Start, Inc. is an equal opportunity employer and does not discriminate in the hiring of personnel because of gender, race, color, religion, creed, national origin, ancestry, citizenship pregnancy, age, marital status, sexual orientation, medical condition, genetic information, gender identity or gender expression, physical or mental disability, military or veteran status or any other consideration made unlawful by federal, state or local laws.
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