Early Childhood Administrative Assistant

3 weeks ago

Fort Wayne, United States Early Childhood Alliance Full time
Job DescriptionJob Description
Summary

Under the supervision of the Chief Learning Officer, the Learning Program Administrative Assistant contributes to the efficient day-to-day operations of the Early Childhood Alliance Childcare Center.

Employee performs duties according to agency program and guidelines. Employee provides administrative support to the staff, children, parents, vendors and the public. Requires multi-tasking and may require light to moderate lifting. This position will spend time in classrooms on a daily basis and may assist in kitchen food prep on occasion.

Duties

  • Greet parents, children, visitors and staff in a professional and friendly manner.
  • Spend time in classrooms as needed on a daily basis.
  • Frequent contact with individuals by phone and in person in a professional and courteous manner.
  • Prioritize daily office responsibilities.
  • Assist in maintaining current enrollment and other forms (parent/child emergency forms, children sign in/out forms, birthday list, etc.)
  • Monitor and maintain software daily that tracks parent’s clock in/out times to keep current and accurate.
  • Assist with tuition vouchers such as CCDF and On My Way PreK, as well as Center Contract Dollars, for parent re-enrollment.
  • Process supply orders for office and classrooms and fax to appropriate personnel in a timely manner as requested.
  • Sort and file all incoming mail and forms (staff, children, supply and food orders.)
  • Prepare and send outgoing faxes, mail and packages as needed.
  • Track and report volunteer hours.
  • Support Chief Learning Officer in documenting and tracking State Licensing Requirements.
  • Input and maintain accurate software records.
  • Responsible for weekly billing and updating Chief Learning Officer on delinquent accounts.
  • Backup to close Learning Program when needed.
  • Other duties as needed.


Requirements

Minimum
  • Course work or training in office operations including data entry, billing, typing, filing, computers and office procedures.
  • Experience in learning, executing, and training software.
  • Professional experience in an early childhood setting.
  • Exceptional organizational skills.
  • Well-developed interpersonal and communication skills necessary for an effective and positive manner.
  • Maintain a valid driver’s license.Available to work a flexible schedule to assist others complete their work assignment.
Preferred
  • Associate degree or its equivalent.
  • Minimum of two years' experience with providing strong administrative support, preferably at the professional level.


Nice To Haves

  • 21 years of age or older to work in the infant to toddler classrooms.
  • Course work or training in early childhood education.
  • Associate or bachelor's degree in early childhood, business, or a related field.
  • Knowledge of High Scope Curriculum.
  • Knowledge of Indiana State licensing.
  • Knowledge of COR/ELV or similar childcare management system.
  • Ability to use technology for record keeping, anecdotal, planning and communication.

Employment requirements include:
  • Fingerprinting
  • Drug test
  • TB test
  • Physicals
  • Child Protective Index
  • Other applicable copies of certifications and/or degrees

ECA has certified coaches on staff to train CPR/First Aid for all employees at no charge.

Locations

Beacon Learning Center

2125 Beacon St

Fort Wayne, IN 46805


IMD Learning Program

328 N. Park Ave

Warsaw, IN 46580

Benefits

Benefits include:

  • Time Off: PTO, 11.5 paid holidays, Bereavement
  • Insurance: Health, Dental, and Vision, FSA, AFLAC
  • Retirement: 403B and percent match after one year.

ECA has partnered with INAEYC to promote the T.E.A.C.H. scholarship to all learning program staff.

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