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Facilities Coordinator
3 months ago
This position is responsible for serving customers by providing service information and resolving service issues in a timely manner by phone and/or email.
Essential Duties and Responsibilities:
- Manage a high volume of incoming work orders and email communications in a timely and efficient manner.
- Dispatching vendor partners for work orders and ensuring they arrive in accordance with schedule.
- Work in conjunction with managers and team members on problem resolution.
- Answer customer questions about scope of services, making appropriate suggestions to resolve problems. Ability to analyze customer inquiries and determine means of resolution.
- Ability to answer the phone and/or email promptly to provide the best customer service possible. Position involves heavy phone traffic inbound/outbound with customers and service providers.
- Cold calling potential vendor partners to develop partnerships.
- Input necessary data into computer system to track and follow up on customer requests. Create service tickets with clear scope of work and assign them to appropriate service provider.
- Communicate with clients and service providers on an ongoing basis to maintain first class relationships. Communication via phone, email, reports, and third-party systems.
- Contribute to the team effort by accomplishing set goals as determined by Manager.
- Ability to prioritize tasks with overlapping timelines.
- Ability to work independently and self-solve.
- Keep accurate data and documentation of service requests.
- Ability to remain calm and composed when dealing with an ever-changing environment and demanding customers.
- Must be a team player and able to support teammates at any given time.
- Must be proficient with Microsoft Office. Intermediate level or higher mastery with MS Excel.
- High affinity with software usage.
- Uphold the Powerhouse values of professionalism, integrity, and teamwork always.
- Must be able to pass a background check and drug screen.
Minimum Qualifications:
One to two years related experience and/or training; or equivalent combination of education and experience.
Previous experience in Exterior Services preferred.
Technical Skills:
Proficient in Microsoft Office Applications - Intermediate to advanced Excel skills necessary
Ability to navigate efficiently within customers’ third-party software
WORK ENVIRONMENT / PHYSICAL REQUIREMENTS:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. This position works in an environment with moderate noise level. (Examples: business office with computers and printers, light traffic). Usual office environment with frequent sitting, walking, standing, and occasional climbing, stooping, kneeling, crouching, and balancing. Frequent use of eye, hand, and finger coordination enabling the use of office machinery. Oral and auditory capacity enabling interpersonal communication as well as communication through automated devices such as telephone. The employee must occasionally lift and /or move up to 20 pounds. Ability
Note: Nothing in this job specification restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.
