Events Project Manager

3 weeks ago

Schaumburg, United States Direct Travel Full time
Job DescriptionJob Description

Events Project Manager – Meetings & Incentives

Embark on the next step in your career journey with Direct Travel

The Project Manager (PJM) is responsible for effectively managing projects and leading, guiding, and consulting clients. The PJM supports the Program Manager in operational planning of programs, manages multiple aspects on programs, and acts as the secondary client contact. Additionally, the PJM may be responsible for coordination of site inspection planning and ancillary meeting management.


This position is hybrid with 2 days in our Schaumburg, Il office


Expedition Expectations

  • Functions as secondary client contact and works diligently to develop a strong relationship with internal and client teams
  • Consults with client to determine goals, needs, objectives, expectations, and budget of the program under the leadership of the Program Manager; ability to lead, guide, and consult the client
  • Is a resource to the client for program development; functions as an essential part of the team by managing projects involved in the planning process
  • Builds valuable knowledge about the industry to provide the client with creative and compelling concepts
  • Assess the style of the client and their preferred communication mode and adapts accordingly
  • Schedules, facilitates, and creates required documentation for client planning calls and debrief meetings to evaluate program results
  • Support program logistics which may include site selection, room sets, audio visual, food & beverage, entertainment, décor, signage, exhibits/tradeshows, etc.
  • Manages gift and communication campaigns/mailers against pre-set budget from program design through fulfillment
  • Is responsible for production and quality check of all written attendee communication pieces for website, confirmation letters, mailings, etc. using both internal and external resources
  • Assists in the development of program specification documents to ensure operational details are provided to the on-site team
  • Files, updates, and maintains all information in SharePoint program folders during pre-program planning and post program debrief
  • Prepares staff uniforms, program documents, and travel staff information for on-site
  • Facilitates printing and shipping for programs from office warehouse
  • Is accountable for successful project outcomes, which can include travel to execute project
  • Process contracts, invoices, expenses, and check requests
  • Provide client/Program Manager with accurate budget estimates per-event and ensure post-event billing reflects these estimates
  • Provides final billing reconciliation and supporting documents for applicable projects
  • Assists with cost-savings, billing, invoicing, and profitability
  • Assist with tracking and reconciling all expenses, ensuring expenses are within budget
  • Seek feedback, absorb, and act in the spirit of continuous personal development

Working Conditions

  • Ability and willingness to work extended workdays and possible weekends
  • Accessible during acceptable working hours identified per project/program
  • Travel may be required to oversee projects through execution
  • Frequent use of a computer and other office equipment
  • Ability to lift 20 lbs.
  • Frequent sitting, standing, and walking
  • Ability to adhere to hybrid office policy


Passport to Success

  • Bachelor’s Degree, preferably in Business, Hospitality, Event Planning, or a combination of education and work experience required, preferably in event planning

  • Events Project Manager

    3 days ago

    Schaumburg, United States Direct Travel Full time

    Job Description Job Description Events Project Manager – Meetings & Incentives Embark on the next step in your career journey with Direct Travel! The Project Manager (PJM) is responsible for effectively managing projects and leading, guiding, and consulting clients. The PJM supports the Program Manager in operational planning of programs, manages multiple...

  • Event Manager

    2 weeks ago

    Schaumburg, United States Global Information Network Full time

    $100k-$180K based on experience.Seeking an experienced Events Manager to execute all company events. The Global Information Network hosts a variety of events for our Members. Events & Meetings includes:4 Major Weekend Events each year with over 1000 participantsDozens of Local Chapter Meetings monthly around the worldSeminars, Conferences, Symposiums,...

  • Program Manager

    2 days ago

    Schaumburg, United States Direct Travel Full time

    **Program Manager - Meetings & Events - Remote** **Embark on the next step in your career journey with Direct Travel!** The Experienced Meeting Planner or Program Manager (PM) is responsible for managing and leading the client, program planning, program execution, building client relationships, managing client financials, and Creative Group cash flow,...

  • AV Project Manager

    2 weeks ago

    Schaumburg, United States Directions AV Full time

    Company DescriptionDirections AV, a leading, fast paced, creative production and staging company is looking for a talented individual to support high-end events.Role DescriptionThis is a full-time on-site role for an AV Project Manager at Directions AV located in Schaumburg, IL. The AV Project Manager will be responsible for overseeing and managing...

  • AV Project Manager

    2 weeks ago

    Schaumburg, United States Directions AV Full time

    Company DescriptionDirections AV, a leading, fast paced, creative production and staging company is looking for a talented individual to support high-end events.Role DescriptionThis is a full-time on-site role for an AV Project Manager at Directions AV located in Schaumburg, IL. The AV Project Manager will be responsible for overseeing and managing...

  • Events Manager- Chicago Mall

    2 days ago

    Schaumburg, United States Capital Vacations Full time

    To learn more about working for Capital Vacations, please view our video below: The Field Package Sales Manager is responsible for achieving performance quotas in lead generation and Bounce Back package sales while maintaining a high level of professionalism and brand standards. The Field Package Sales Manager is also responsible for handling all...

  • Events Registration Manager

    1 month ago

    Schaumburg, United States Direct Travel Full time

    Job DescriptionJob DescriptionEvents Registration Manager – Meetings & Incentives Embark on the next step in your career journey with Direct Travel!The Registration Manager is responsible for communicating with program attendees and managing the overall success of the attendee experience. This role is critical in supporting multiple elements of...

  • Event Coordinator

    5 days ago

    Schaumburg, United States Michaels Full time

    Store - CHI-SCHAUMBURG/WEST, ILPlan, coordinate, and facilitate events (including kids birthday parties) within a Michaels store to provide a stress-free, fun, and engaging experience for guests. Deliver friendly customer service by helping customers shop at our store and find what they’re looking for. Ensure all customers receive a fast and friendly...

  • Project Manager

    1 day ago

    Schaumburg, United States S-Net Communications Inc. Full time

    **Company Overview** S-NET is a privately-owned company founded in 2011, now grown to be one of the most widely recognized Cloud Hosted VoIP Providers in the US. We deliver state-of-the-art cloud hosted phone services utilizing the finest feature rich platform available in the US. We are uniquely differentiated from competitors in that we think big and act...

  • Director of Event Operations

    4 days ago

    Schaumburg, United States Marriott International Inc Full time

    Job Description JOB SUMMARY Manages all event service, banquet and event technology operations and staff on a daily basis. Core area of responsibility is the event operation team, including the Senior Banquet Managers, Banquet Managers, Senior Event Service Managers, Event Service Managers, Event Technology and Operations Managers. Position ensures the...

  • Event & Reconciliation PM- Meetings & Incentives- Hybrid

    6 days ago

    Schaumburg, United States Direct Travel Full time

    Job DescriptionJob DescriptionEvent & Reconciliation Project Manager– Meetings and Incentives Embark on the next step in your career journey with Direct Travel!The Program Reconciliation Manager serves as a primary and expert resource regarding event solutions program reconciliation and the final stage in the program experience journey. This is a hands-on...

  • Event & Reconciliation PM- Meetings & Incentives- Hybrid

    3 weeks ago

    Schaumburg, United States Direct Travel Full time

    Job DescriptionJob DescriptionEvent & Reconciliation Project Manager– Meetings and Incentives Embark on the next step in your career journey with Direct Travel!The Program Reconciliation Manager serves as a primary and expert resource regarding event solutions program reconciliation and the final stage in the program experience journey. This is a hands-on...

  • Project Manager

    1 month ago

    Schaumburg, United States Lorven Technologies Full time

    Job Title: Project Manager ( Reinsurance) Location: Schaumburg, IL onsite (Preferred Local) Job Type: Contract 12+ Months Responsibilities: Plans and executes on Business work stream deliverables within a project. This project will give the candidate the opportunity to learn international business, reinsurance and exposure to collaborate across...

  • Event Support Expert

    1 week ago

    Schaumburg, United States Marriott Full time

    **Additional Information** Banquet Housemen **Job Number** 24077887 **Job Category** Food and Beverage & Culinary **Location** Renaissance Schaumburg Convention Center Hotel, 1551 N. Thoreau Drive, Schaumburg, Illinois, United States **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Non-Management **POSITION...

  • Project Manager

    1 month ago

    Schaumburg, United States KEO & Associates, Inc Full time

    Job DescriptionJob DescriptionWe are seeking a Construction Project Manager to join our team! Must have General Contractor/Construction Management experience.Responsibilities:Overall responsibility for cost, schedule, safety, quality, risk management, engineering, construction, and commissioning of construction projects.Collaborate and manage field personnel...

  • Event Support Expert

    1 week ago

    Schaumburg, United States Marriott International Full time

    Additional Information Banquet Housemen Job Number 24077887 Job Category Food and Beverage & Culinary Location Renaissance Schaumburg Convention Center Hotel, 1551 N. Thoreau Drive, Schaumburg, Illinois, United States VIEW ON MAP Schedule Full-Time Located Remotely? N Relocation? N Position Type Non-Management POSITION SUMMARY Our jobs aren't just...

  • General Contractor Project Manager

    1 month ago

    Schaumburg, United States Midwest Construction Partners Full time

    Job DescriptionJob DescriptionWe are a fast growing construction company in Chicago seeking an experienced Project Manager. The construction project manager responsibilities span a broad spectrum, covering all the areas of project management, including, but not limited to, Estimating, Project Planning, Sub Contractor Procurement, Cost Management, Schedule...

  • Event Support Expert

    2 weeks ago

    Schaumburg, United States Marriott International Inc Full time

    Additional Information Banquet Housemen Job Number 24077887 Job Category Food and Beverage & Culinary Location Renaissance Schaumburg Convention Center Hotel, 1551 N. Thoreau Drive, Schaumburg, Illinois, United States VIEW ON MAP Schedule Full-Time Located Remotely? N Relocation? N Position Type Non-Management POSITION SUMMARY Our jobs arent just about...

  • Audio Visual Event Technician

    2 months ago

    Schaumburg, United States MDM Entertainment Full time

    Job DescriptionJob DescriptionSalary: Join the MDM team as an Audio Visual Event Technician!Who we are! MDM Entertainment, located in Schaumburg, Illinois, is a full-fledged event production company, providing audio-visual services, staging, lighting, DJs, photo booths, furniture, drape and décor that services the suburban and Chicago area.Position: Audio...

  • Technology Project Manager

    6 days ago

    Schaumburg, United States Novaspect Full time

    Novaspect, Inc, an Emerson Local Business Partner, the global leader of process systems and solutions, is currently offering an opportunity for an individual to serve as Change Management Lead who will lead technology project management projects. This position is based in our Schaumburg, IL location This individual will be the primary point of contact for...