Real Estate Closing Coordinator

1 month ago

Miami, United States Pacifica Continental Full time
Job DescriptionJob DescriptionReal Estate Closing Coordinator & Administrative Assistant

At Pacifica Continental we are currently working with a dynamic real estate brokerage company, which is part of a larger organization specialized in real estate investment opportunities. They are dedicated to ensure successful and compliant real estate transactions working closely with developers, sellers, buyers, and real estate agents.

Job Overview:
The Real Estate Closing Coordinator & Administrative Assistant will oversee the closing processes for real estate transactions and handle various administrative tasks for the brokerage. This role requires a detail-oriented and organized professional who can manage multiple tasks, ensure compliance with regulations, and maintain smooth operations. The ideal candidate will have excellent communication skills, experience in real estate transactions, and strong administrative capabilities.

Key Responsibilities:

Closing Coordination:
● Transaction Management: Coordinate and manage the closing process for real estate transactions, ensuring all necessary documents are completed accurately and timely.
● Liaison: Serve as the main point of contact between developers, sellers, buyers, real estate agents, title companies, and lenders to facilitate smooth and efficient closings.
● Compliance: Ensure all transactions comply with legal, regulatory, and company requirements, including the preparation and review of closing documents.
● Scheduling: Arrange and confirm closing dates, times, and locations, ensuring all parties are informed and prepared.
● Problem Solving: Address and resolve any issues or discrepancies that arise during the closing process.

Administrative Tasks:
● Document Management: Maintain accurate and organized records of all transactions, communications, and administrative activities.
● Client Interaction: Assist clients and coworkers with inquiries, provide information about real estate transactions, and ensure a high level of client satisfaction.
● Reporting: Prepare regular reports on transaction statuses, closing activities, and administrative operations for management review.
● Support: Provide administrative support to real estate agents and management, including the preparation of marketing materials, correspondence, and presentations.
● Brokerage Management: Run administrative tasks related to a Brokerage company and ensure compliant operation.

Qualifications:
● Minimum of 2-3 years of experience in real estate transaction coordination or administrative roles within a real estate or related industry.
● Strong understanding of real estate transaction processes and legal requirements.
● Excellent communication and interpersonal skills.
● Detail-oriented with strong organizational and multitasking abilities.
● Salesforce experience
● Ability to work independently and as part of a team.
● Knowledge of the local real estate market and industry regulations is a plus.

Preferred Qualifications:
● Real Estate License or Certification.
● Experience with real estate investment transactions.
● Familiarity with customer relationship management (CRM) systems. Salesforce.

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