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General Clerk

3 months ago

Washington, United States West 4th Strategy Full time
Job DescriptionJob Description

General Clerk

ROLE

We need a General Clerk for the Department of Health and Human Services, Office of the Secretary, Departmental Appeals Board. Your role as a General Clerk will be to receive, organize, and digitize incoming mail, logging it in the "Mail Log," prepare electronic files for telework, refer complex matters to management, print physical copies, when necessary, manage physical and electronic file shipments, perform HTML formatting, and use various software tools following standard procedures. This is a full-time opportunity. We can offer a competitive salary, and a comprehensive benefits package.

Apply today

RESPONSIBILITIES

  • Receive, open, date, and organize incoming mail correspondences
  • Log new mail in the “Mail Log” within two business days
  • Scan Paper files as electronic files (i.e., digitize mail)
  • Upload electronic files to intranet-based filing cabinet
  • Organize and prepare electronic files for telework
  • Refer unusual correspondence and questions to management
  • Print physical copies of electronic files e.g., legal forms, decisions, correspondence, etc.
  • Organize, prepare, pack, and ship boxes of files, as well as send electronic file packages
  • Perform HTML formatting, generate and maintain Excel tracking spreadsheets, populate Word templates, etc.
  • Follow standard operating procedures for mail and case management
  • Use office software like Microsoft Word, Microsoft Excel, and Adobe Acrobat Pro

REQUIRED EDUCATION / CERTIFICATIONS

  • A minimum of a high school diploma

LOCATION

  • Washington, DC 20201

CLEARANCE

  • U.S. Citizenship and ability to pass background investigation to handle sensitive information
  • May be subject to HSPD-12 credentialing requirements

CLIENT

  • Department of Health and Human Services, Office of the Secretary, Departmental Appeals Board

TRAVEL

  • Travel may be required

EMPLOYMENT CLASSIFICATION

  • Employment Classification Eligibility — W2

RELOCATION

  • May be eligible for relocation benefits

West 4th Strategy is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, gender, sexual orientation, ancestry, national origin, age, marital status, mental disability, physical disability, medical condition, pregnancy, political affiliation, military or veteran status, or any other basis prohibited by federal or state law.          

Other Considerations: applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 80% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 80% of the time.

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