Controller

Job DescriptionJob Description:

Job Summary: Primary responsibilities involve managing the overall direction, coordination, and evaluation of the GPTLHB Accounting and Finance operations to ensure that they operate efficiently and comply with applicable laws and organizational policies. This position will work closely with the VP/CFO and the Senior Leadership to ensure the proper management of all federal, state contracts including completing of all cost reporting requirement of the funding agencies and the Centers for Medicare and Medicaid Services (CMS). Incumbent is responsible for the internal budget formulation and monitoring of the health systems financial operations, payroll, budget endorsement and fiscal control. Incumbent will ensure that all financial transactions are properly recorded and reconciled in a timely manner. This position will partner with the VP/CFO to provide strategic recommendations to the executive leadership based on financial analysis and projections, cost identification and allocation, and revenue/expense analysis that are in alignment with the strategic goals. Essential Functions: Financial and Operational ManagementSafeguard assets and assure accurate and timely recording of all transactions by implementing disciplines of internal audits, controls and checks across all departments.Assures that management of all the financial aspects of the GPTLHB and the health system is effective and efficient and in accordance with accounting and governmental standards. Completes and submits to CMS annually the required Medicare Cost Reports. Performs general ledger maintenance responsibilities. These include, but are not limited to, bank reconciliations, year-end closing adjustments, journal entries and account balance analysis. Manage the accuracy and productivity of day-to-day operations of accounts payable, cash disbursements, invoicing/billing, customer credits and collections, payroll, perpetual inventory integrity, fixed asset records, general & entity accounting, and cost accounting.Ensure cost recovery on all grants and awards. Provide financial analysis tools to evaluate special projects, programs, capital expenditures, etc. when necessary.Manage commercial banking relationships to facilitate an appropriate credit.Support month-end and year-end close process.Ensure quality control over financial transactions and financial reporting.Manage and comply with local, state, and federal government reporting requirements and tax filings.Develop and document business processes and accounting policies to maintain and strengthen internal controls.Assists with budgeting, and the implementation of budgets, so as to monitor progress and present operational metrics both internally and externally. Ensure that finance staff maintains financial record systems in accordance with Generally Accepted Accounting Principles and OMB Uniform Guidance and monitor the use of all funds. Assists with the preparation of all financial reporting materials and metrics for funding organizations and GPTLHB board of directors; prepare and communicate monthly and annual financial statements. Coordinate all audit activities. Financial Analysis and PlanningCoordinate the preparation of the budget and financial forecasts and report variances.Oversee financial reporting systems that assist in monitoring and forecasting financial targets and ensuring that finances remain within budgeted parameters. Assist with development of financial corrective action plans as needed, including policy recommendations and supplemental appropriation requests if necessary. Assist with the development and implementation of strategic long-range financial plans for GPTCHB and its programs, including the 5-year financial plan. Analyze and evaluate the financial plans and programs to ensure that financial objectives meet business needs and fiscal health is maintained. Analyze expense and revenue trends and projections and alert leadership to financial issues, concerns and recommendations. Assist with the development and implementation of fee-setting processes for GPTCHB. Work with leadership in the analysis, evaluation and presentation of fee proposals. Analyze and assess the financial viability and impacts of revenue and fee projections, legislation, collective bargaining agreements, and changes in Federal, Tribal, or state regulations that would affect GPTCHB. Establish and maintain an effective partnership with Federal, Tribal, state, private and other funding agencies to promote effective financial management. Ensure timely responses to audit findings to include providing recommendations and/or implementation of system and policy changes. Develop and/or improve systems for supporting new financing or revenue options for programs. Financial Reporting Develop, improve and issue timely monthly financial records for the President/Chief Executive Officer and the GPTLHB Board of DirectorsOversee the management and coordination of all fiscal reporting activities for GPTLHB including revenue/expenses and balance sheet reports and reports to funding agencies. Responsible for the submission of expenditures reports with supporting documentation to funding agencies as required.Work with the VP/Chief Financial Officer in the management and coordination of all fiscal reporting activities for GPTLHB. Prepare and submit the annual Form 990. Audit PreparationResponsible for adhering to audit requirements for the payroll and accounts payable processes.Responsible for reconciling the payroll payable accounts on a quarterly and year end basis and preparing any adjustment entries.Perform accounts payable test and prepare any adjusting entries to ensure the accounts payable is posted to the proper accounting period. Strategic Development Assist with long-term budgetary planning and cost management in alignment with GPTLHB’s strategic plan. Assure financial plans are consistent with organizational goalsAssist with the alignment of financial management with short- and long-term financial planning and projections. Serve as a liaison and facilitate collaboration with staff, collaborating investigators, consultants, subcontractors, evaluators, Great Plains Tribes, funding agencies, and all other contributors to organize and produce high quality competitive applications and reports.Provide assistance to staff regarding grant application-related tasks, including budget monitoring and modifications as projects progress, grants close out, as well as various funded project issues. Provide grant application-related training as needed. Professional Behavior Effectively plan, organize workload and schedule time to meet the demands of the position.Work in a cooperative and professional manner with OHC and GPTLHB staff.Treat Great Plains tribes and collaborators with dignity and respect.Utilize effective verbal and written communication skills.Advance personal educational development by attending training sessions and seminars as appropriate.Exemplify excellent customer service with tribal stakeholders, health board colleagues, program partners, service recipients, visitors and guests. Foster a work environment of wellness, courtesy, friendliness, helpfulness and respect. Relate well and work collaboratively with coworkers and all levels of staff in a professional manner. Consistently demonstrate respect for and acceptance of differing capabilities, cultures, gender, age, sexual orientation and/or personalities. Maintain and ensure organizational privacy and confidentiality. Handle crisis and tolerate stress professionally.Be self-directed and take proactive initiative to assist others. Resolve issues with other departments and coworkers without direct supervision if needed. Exercise flexibility to alter plans/routines when situations require and continue to perform without projecting stress/frustration that would adversely affect the work environment. Promote an alcohol, tobacco and drug-free lifestyle.Embrace modes of appearance and attire that reflect a professional presence.Must comply with federal laws and regulations as required by the Health Insurance Portability and Accountability Act (HIPAA). Adhere to GPTLHB policies and procedures.Other duties as assigned by the Supervisor. RequirementsParticipates in Core Connections training, and applies GPTLHB Core Connections concepts and practices in their workExemplify excellent customer service with tribal stakeholders, health board colleagues, program partners, service recipients, visitors and guests. Foster a work environment of wellness, courtesy, friendliness, helpfulness and respect. Relate well and work collaboratively with coworkers and all levels of staff in a professional manner. Familiarity and/or experience working with American Indian populations and respect for and knowledge of traditional, cultural and spiritual practices of diverse American Indian communities, as well as an ability to work with other culturally and ethnically diverse populations. Thorough knowledge of accounting principles and procedures.Working knowledge of payroll and accounts payable functions. Ability to prepare and analyze complex financial reports. Excellent verbal and written communication skills with the ability to be detail oriented.Consistently demonstrate respect for and acceptance of differing capabilities, cultures, gender, age, sexual orientation and/or personalities. Maintain and ensure organizational privacy and confidentiality. Must be able to handle crisis and tolerate stress professionally.Must be self-directed and take proactive initiative to assist others. Possess the ability to resolve issues with other departments and coworkers without direct supervision. Ability to exercise flexibility to alter plans/routines when situations require and continue to perform without projecting stress/frustration that would adversely affect the work environment. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations; ability to respond effectively to the most sensitive inquiries and complaints. Ability to calculate figures and amounts for all bookkeeping, payroll, budgets, statistical analysis and probability statements. Ability to maintain a flexible work schedule, including evenings, weekends and overnight or extended travel as necessary. Ability to effectively present information in one-on-one and small group situations to community members, consumers and other employees of the organization. Proficiency with computer programs (Word, Excel, PowerPoint) and other Internet technologies. Valid driver’s license must be kept current, and certificates, credentials or licenses must be kept current and consistent with regulations required by applicable federal, state and/or grant regulations.Ability to promote an alcohol, tobacco and drug-free lifestyle.Embrace modes of appearance and attire that reflect a professional presence. Adhere to GPTLHB policies and procedures. Supervisory Controls The supervisor sets the overall objectives and resources available. The employee and supervisor, in consultation, develop deadlines, projects, and work to be done. The employee is considered an expert and is responsible for planning and carrying out the assignment, resolving most of the conflicts that arise, coordinating the work with others as necessary, and interpreting policy on own initiative in terms of established objectives. In some assignments, the employee also determines the approach to be taken and the methodology to be used. The employee keeps the supervisor informed of progress and potentially controversial matters. Completed work is reviewed only from an overall standpoint in terms of feasibility, compatibility with other work, or effectiveness in meeting requirements or expected results. Guidelines Guidelines include GPTLHB, OHC, department policies and procedures, and federal, state, and local laws and regulations. Guidelines are available but are not completely applicable to the work or have gaps in specificity. The employee must use judgment in interpreting and adapting guidelines, such as agency policies, regulations, precedents, accreditation requirements, advanced clinical protocols, and work directions for application to specific cases or problems. The employee analyzes results and recommends changes. Complexity/Scope of Work The work includes varied duties requiring many different and unrelated processes and methods that are applied to a broad range of activities or substantial depth of analysis, typically for an administrative or professional field. Decisions regarding what needs to be done include major areas of uncertainty in approach, methodology, or interpretation and evaluation processes that result from such elements as continuing changes in program, technological developments, unknown phenomena, or conflicting requirements. The work product or service affects a wide range of organizational activities, major financial activities, or the operation of other programs divisions of the organization. Contacts The personal contacts are with employees throughout the organization and are generally engaged in different functions and kinds of work and may be representatives from various levels. Other personal contacts at this level include contact with partner organizations, Tribal affiliate organizations, and members of the general public. The purpose is to plan, coordinate, or advise on work efforts, or to resolve operating problems by influencing or motivating individuals or groups who are working toward mutual goals and who have basically cooperative attitudes. Supervisory Responsibility This position is a first level supervisor and is usually responsible for the work performance of a small group of employees or a larger group with a homogeneous objective (i.e., employees all perform same basic type of work). The employee is responsible for planning, organizing and monitoring day‑to‑day work on a short‑term cycle. This position assigns work to subordinates, adjusts workflow to maintain balance among positions and meet priorities or deadlines, and makes minor changes in structure, methods, or procedures as necessary to accommodate changes in work pattern, emphasis, or capability. The employee carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. Work Environment/Physical Demands The characteristic demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. The work is typically performed while sitting at a desk or table or while intermittently sitting, standing or stooping. The work is typically performed in

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