Human Resources File Clerk

2 weeks ago

Seattle, United States Sea Mar Community Health Centers Full time
Job DescriptionJob Description

Sea Mar Community Health Centers, a Federally Qualified Health Center (FQHC) founded in 1978, is a community-based organization committed to providing quality, comprehensive health, human, housing, educational and cultural services to diverse communities, specializing in service to Latinos in Washington State. Sea Mar proudly serves all persons without regard to race, ethnicity, immigration status, gender, or sexual orientation, and regardless of ability to pay for services. Sea Mar's network of services includes more than 90 medical, dental, and behavioral health clinics and a wide variety of nutritional, social, and educational services. We are recruiting for the following position(s):

Sea Mar is a mandatory COVID-19 and flu vaccine organization

Human Resources File Clerk - Posting #26560

Hourly Rate: $21.00

Position Summary:

Part-time temporary HR File Clerk position available at our Seattle corporate office. The HR File Clerk is responsible for all aspects of the maintenance and organization of all employee files. The individual in this position will also perform general office tasks to assist the human resources team and ensure clean, efficient flow of paperwork through the HR offices. Attention to detail is a must.

In addition to filing responsibilities, the HR File Clerk assists generalists with file audits for compliance purposes, performs basic data entry into HRIS, creates and prints employee badges, and performs general office clerical and customer service duties. This is an entry-level position.

Duties and responsibilities:

  • Responsible for the creation and maintenance of all personnel files, both active and inactive. This includes, but is not limited to: creation of physical file for new hires, filing of incoming paperwork into appropriate sections of the file for easy of identification, appropriate removal of terminated employee files, annual preparation of inactive employee files for archival.
  • Performs HRIS and SharePoint data entry including, but not limited to: new hire documentation
    entry, training and compliance documentation.
  • Provides clerical and operational support including, but not limited to running background check
    verifications and following up with managers regarding missing or incomplete paperwork.
  • Works on the collection and reporting in HRIS of compliance-related personnel documents such as
    orientation and training paperwork, annual staff appraisals, probationary and annual competency
    tests, CPR certifications, etc.
  • Monitors and maintains HR email inbox.
  • Assists with regular file audits for compliance purposes. Follows up with management staff as needed for file completeness.
  • Performs general office clerical duties such as basic data entry into the HRIS system, answering
    phones, preparing materials for new employee orientation, and opening and distributing mail.
  • Creates and prints employee badges.
  • Maintains inventory of basic office supplies for personnel file management and general use of human resources department.
  • Interacts with and supplies information to employees, management staff, and public and private
    agencies as appropriate and within Sea Mar policy and legal guidelines.
  • Maintains high standards of confidentiality of all employee records and information.
  • Serve as back-up for certain HR Generalist tasks as needed.
  • Other duties as assigned.

Qualifications:

  • High School diploma or equivalent required.
  • Must have high ethical standards, confidentiality and cultural competence.
  • General computer skills are required and experience with basic Microsoft Office applications, SharePoint and HRIS applications are a plus.
  • Detail-oriented and organizational required. 
  • Must have a valid WA State driver’s license.
  • Bilingual English/Spanish is a plus.

How to Apply:

To apply for this position, complete the online application and click SUBMIT or APPLY NOW. If you have any questions regarding the position, email Audrey Tran, HR Manager, at audreyctran@seamarchc.org. 

Sea Mar is an Equal Opportunity Employer

Posted 6/11/2024

Please visit our website to learn more about us at www.seamarchc.org. Follow us on Facebook, Twitter, and Instagram.

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