Account Billing Associate
4 weeks ago
Title: DA/AP Associate
Status: Full-time, Non-exempt
Reports To: Accounting Operations Manager
Location: Norfolk, VA, In-Office
T. Parker Host is a century-old maritime company known for going above and beyond for our customers as both ship agents and terminal operators. We leverage our network of exceptional team members, assets, data-driven analytics and deep industry knowledge to add value to diverse cargoes throughout the supply chain.
HOST’s customer-tailored solutions and deep industry knowledge have led us to new undertakings and exponential growth. We now have over 20 agency, terminal and stevedoring operations throughout the U.S. East and Gulf coasts, all positioned to offer the exceptional level of service we’ve been providing for 100 years – driven by data, experience and our core principles.
Position Summary: Responsible for all functions related to compiling, processing, and reconciling Disbursement Accounts (DAs) and Accounts Payable including processing and payment of vessel related invoices. The role will be one hundred percent based in HOST's downtown Norfolk office space. Remote work is not available.
Essential Responsibilities and Duties:
Disbursement Accounts:
- Assemble disbursement accounts for all assigned vessels using electronic workflow and filing system (SharePoint)
- Follow Preliminary DA prepared by the Operations Department to ensure that all of the services requested and performed for each vessel have been recorded and billed appropriately.
- Exercise critical thinking skills to evaluate services billed and other information to ensure proper billing to the appropriate customer.
- Manage multiple DAs at various stages of progress through to completion on tight deadlines.
- Coordinate with other DA analysts and Accounting Department personnel to meet team goals
- Coordinate submission of DAs through SharePoint to Operations Managers for approval and make requested changes as necessary
- Submit information from DAs into third-party web-based data collection software
- Work with Operations Department personnel located in multiple offices throughout the United States
Accounts Payable:
Process and code vessel invoices to the file related to a specific port call
Coordinate with the DA (Disbursement Accounting) Department and the Operations Department to ensure that the expenses for each vessel have been posted accurately so that they will be billed appropriately
Exercise critical thinking skills to evaluate the services billed on the invoice to ensure proper billing to the appropriate customer
Manage high volume workflow while supporting requests by the DA Department and Operations Department while maintaining tight deadlines
Communicate with vendors throughout the country regarding issues with incoming invoices
Process weekly check runs
Support the Operations Department personnel located in multiple offices throughout the United States
Support the DA Department personnel to ensure that team goals are met, and DAs are processed in a timely manner.
Education, Knowledge, Experience, Skills and Abilities Required:
- Basic understanding of Accounting concepts and principles required
- Previous experience in accounting preferred
- Associates (or higher) Degree in Accounting preferred
- Experience with NetSuite accounting software preferred
- Experience with Adobe PDF documents required, including combining, dividing, marking up, etc.
- Proficiency with Microsoft Outlook, Word, and Excel required
- Strong organizational skills, attention-to-detail, and commitment to accuracy
- Able to multi-task and work in a fast-paced team environment efficiently and professionally
- Team player with a positive attitude and a desire to learn
- Display initiative and follow-through on all tasks
Physical Requirements:
· Job performance will normally require only minor lifting and carrying of boxes of records or equipment.
HOST, and its affiliated companies, is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
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