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Revenue & Payables Specialist

3 months ago

Homer, United States Land's End Management Corporation Full time
Job DescriptionJob Description

Summary of Position: The Revenue & Payables Specialist directly performs daily, weekly, bi­ weekly and monthly duties involving the gathering, consolidating and posting of transactions to the books & records of the company. The Revenue & Payables Specialist supports the Controller/CFO by monitoring and reporting on the timely flow of data from the Hotel, F&B, Marketing, and Maintenance departments.

Essential Functions:

A. Office Support:

  1. Perform cashiering services for servers, front desk and managers.
  2. Maintain accounting vault and adequate cash to change out with deposits.
  3. Collect and distribute incoming mail daily.
  4. Answer telephone and take messages.
  5. Send faxes and outgoing mail.
  6. Make copies, file, and troubleshoot employee accounting enquiries as able.

B. Revenue Reconciliation:

  1. Record and reconcile all gift cards, new and redeemed.
  2. Collect money from vending machines and post to ledger.
  3. Collect, count, and audit all daily shift deposits for all departments.
  4. Reconcile daily revenue and follow up on missing deposits and missing paperwork.
  5. Prepare daily deposits for bank.
  6. Post daily revenue/ deposits to general ledger.
  7. Research bank, credit card or customer inquiries and respond via phone or email.
  8. Monitor and record sales tax-exempt transactions and supporting documents.
  9. File daily revenue/cash receipt reports in binders and server on cloud.
  10. File Special Event (SE) traffic sheets and monitors SE sales for over $500.00 sales tax limits.

C. Reporting:

  1. Create and maintain financial reports for Controller/CFO

  1. Payables Management:
    1. Scan and input invoices into Beanworks and QuickBooks systems.
    2. Review & reconcile weekly and monthly vendor statements for accuracy.
    3. File and organize invoices.
    4. Pull invoices from unpaid invoice file and match to check stubs when paid.
    5. Collect W-9 from new vendors and input data into vendor master file.
Other Functions:
  1. This position requires professional dress, consistent office hours between 9 AM and 5 PM, integrity, confidentiality, and good inter-personal skills.
  2. Follows company policies and recommends change to policy when appropriate.
  3. Fulfills all other tasks and projects as needed by Controller/CFO.
Required Knowledge, Skills, and Abilities:
  1. Thorough knowledge of accounting principles, practices, and procedures.
  2. Excellent math, verbal and written communication skills.
  3. Strong administrative, organizational and analytic skills; ability to work independently.
  4. Computer literacy including QuickBooks, Microsoft Word and Excel; proficiency with ten-key.

Qualifications: Detail oriented, conscious, and a propensity for exactness are required. Previous accounting experience preferred. Must be self motivated, professional, mature and customer friendly.