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Contract Administrator

3 months ago

Holmdel, United States Happinest Full time
Job DescriptionJob DescriptionContract Administrator
Temporary, Full-Time Hybrid Work Environment

We are seeking a temporary, full-time employee to fill a temporary Contract Administrator role within our organization's Accounting department. This will be a six-month employment opportunity for full-time work of 40 hours per week, beginning on September 2nd, 2024, and ending in February 2025.

We are an established home services brand with over 56 years of nationwide experience. Our office is located in Holmdel, NJ, and is a beautiful open space. We also have coffee and snacks to help you stay energized all day

Employees enjoy a hybrid working environment. Mondays and Fridays are remote working days and Tuesdays through Thursdays are in-office workdays. We have an amazing and collaborative work culture with a relaxed, business casual work environment.

We are looking for a driven, highly organized, and detail-oriented contract administrator with a keen ability to prioritize tasks and successfully manage multiple lines of effort. The ideal candidate will have excellent customer service skills, and experience using Microsoft 365 and DocuSign.

SKILLS REQUIRED:


  • High School Diploma or General Education Degree (GED)
  • Minimum 3 years of experience managing Legal Documents
  • Experience Using Microsoft Office 365 (Outlook, Word, Excel, Teams, and OneDrive)
  • Advances experience with DocuSign Software
  • Strong Verbal and Written Communication Skills
  • Highly Organized with Strong Attention to Detail
  • Excellent Time Management Skills and Tasking Prioritization Skills
  • High Initiative in Completing Tasks Assigned Including Regular Follow-Up and Documentation
  • Ability to Work Independently and Collaboratively in a Team Environment
PREFERRED QUALIFICATIONS:


  • Bachelors Degree from a Four-Year College or University
  • Experience with FranConnect
JOB DESCRIPTION:


The Contract Administrators role is to support various departments within the Corporate Office by processing Franchise Agreements and other legal documents, generating and reconciling reports, and performing other various administrative functions. This position requires excellent organizational skills, the ability to multi-task, prioritizing task day-to-day requirements, good communication skills, and an extremely high level of attention to detail. This role reports to the Manager of Contract Administration.

PRIMARY RESPONSIBILITIES:


  • Schedule Calendar invites and email Zoom Invitations
  • Process Franchise Agreements for New Sales, Resales, Multi-Territories, Renewals, and Miscellaneous Agreements
  • Retain Legal Documents in FranConnect and Company Vault
  • Maintain Multiple Excel Reports and Templated Documents
  • Create Documents based on Information from Franchisees
  • Alert Team of Changes for Franchisees
  • Work with Manager to Update FDD for each Brand Annually
  • Complete other Administrative Responsibilities as Assigned