Corporate / Investment Management Paralegal

3 weeks ago


Roseland, United States Ascension Global Staffing & Executive Search Full time
Job DescriptionJob DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.Our Am Law 100 client is a one of the most sophisticated law firms in the United States, with over 375 lawyers and 300 business services professionals serving clients from offices in New York, New Jersey, Palo Alto, Washington, DC, and Utah. Their primary administrative offices are located in Roseland, New Jersey, where they are consistently ranked among the best places to work. They recruit candidates who seek a collaborative, entrepreneurial culture that prioritizes their clients, their colleagues, and the communities where they work and live. Committed to career development and to a diverse and inclusive workplace, the firm offers many programs and opportunities for personal and professional growth. They seek professionals for their business services group who share these values.What You Will Do:
Work with Investment Management attorneys and Administrative Director. This position will sit in their Roseland or New York office and currently offers a hybrid work opportunity.Essential Job Requirements:Non-Disclosure Agreement Tracking:
  • Responsible for NDA tracking for specific clients.
  • Assistance with ongoing compliance and onboarding projects.
  • Responsible for tracking charts, conflicts, and client database content.
  • Upon acknowledgement of NDA in final stage, send execution copies to clients.
  • Calendar execution and follow up when counterparty does not respond.
Section 13 and Section 16 tracking:
  • Similar to NDA tracking, assist with our 13G, 13H and 13F tracking on a quarterly basis.
  • Section 16 tracking when needed.
Blue Sky:
  • Preparation of Form ID applications and POA forms.
  • Notarization of Form ID applications.
  • Annual amended Form D tracking.
  • Assist with blue sky tracking and other blue sky matters.
Investment Management:
  • Perform corporate related duties including but not limited to: EINs, Fund Formation, Sub Doc processes.
  • Assist with client specific tracking requests including but not limited to: Engagement Letters.
  • Cursory review of agreements based on team’s needs; heavy contact with assigned attorneys; immediate and heavy client contact; attention to detail and responsiveness is imperative.
  • Related matters including with billing summaries, reconciliations, and discrepancies.
  • Assist with maintenance of multiple trackers/checklists; client contact required.
  • Prepare and issue form documents to various counterparties and follow up for execution (seek attorney assistance as needed). Direct contact with clients and attorneys needed.
  • Must be able to work well various people in different departments and think proactively.
  • Must be able to multi-task, work well under pressure, balance priorities.
  • Able and willing to work overtime as needed, and on short notice, is essential.
  • Work with the various client offices on multiple transactions and follow up.
  • Work with Clients to address outstanding matters.
  • Maintain and manage workflow assignments; work closely with attorney re: same.
  • Assist attorneys with inquires and data searches.
Skills, Knowledge, and Abilities:
  • Associate or Bachelor’s Degree from an accredited college is preferred;
  • A minimum of 2 years of paralegal experience in Corporate law is a plus;
  • Paralegal certification from an ABA-approved program is a plus;
  • Ability to work independently and work well with others;
  • Strong organization skills and attention to detail are critical;
  • A desire to learn and adapt as needed;
  • Ability to exhibit flexibility and work in a fast paced environment is critical;
  • Ability to coordinate multiple projects with simultaneously;
  • Ability to work under intense pressure is critical and essential.
Office Location: New York, NY or Roseland, NJ
Schedule: Full-time, Monday – Friday, 10:00 AM – 6:00 PM
Amount of Travel Required: 0

For candidates meeting the requirements, the expected base salary is $75,000 to $80,000. The range provided is the salary that our client in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Their benefits package includes coverage options for medical, dental, vision, prescription drug, life insurance, disability, FSAs, 401K, and paid time off.


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