Permit Specialist/Administration

What You Should Know About Us

Synergy Companies help to provide no-cost energy-saving programs to applicants of the local public utilities. We are a subcontractor for the local natural gas, electric, and water utility companies of Southern California. We have teamed up with these utilities to provide their customers with measures/items that we install to reduce the home's electricity or natural gas usage. Synergy Companies has over 40 years of experience working with these utility companies. If you're looking to join a team that has a great work environment, competitive pay, and health benefits and is constantly evolving to accommodate new and improved technological advances to residential homes and businesses, Synergy Companies is the future for you

Job Description 

Synergy Companies is seeking a proactive Administrative Coordinator with a knack for navigating permit processes, specifically focusing on water heater permits. The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to effectively communicate to various stakeholders. This role entails managing the permit process for water heaters, scheduling inspections, and ensuring compliance with regulations. Additional administrative duties surrounding permits and/or relating programs may also be involved.  

Duties/Expectations:

• Permit Acquisition:
  • Research and understand local regulations regarding water heater installations and permits.
  • Initiate and complete permit applications accurately and efficiently.
  • Liaise with relevant authorities, such as municipal offices or building departments, to obtain necessary permits.
• Scheduling and Coordination:
  • Coordinate with technicians to schedule water heater installations.
  • Arrange inspections with appropriate authorities according to permit requirements.
  • Maintain a well-organized scheduling system to ensure timely completion of tasks.
• Documentation and Record-Keeping:
  • Maintain detailed records of all permit applications, approvals, and rejections.
  • Ensure that all documentation related to permits and inspections is accurately filed and readily accessible.
  • Prepare reports as needed to track the status of permits and inspections.
• Communication and Follow-Up:
  • Serve as the primary point of contact for clients regarding permit-related inquiries.
  • Communicate effectively with technicians to provide necessary permit information and ensure compliance.
  • Follow up on pending permits, inspections, and related tasks to ensure timely completion.
• Compliance and Quality Assurance:
  • Monitor compliance with permit requirements and regulations throughout the installation process.
  • Collaborate with internal teams to address any compliance issues or concerns.
  • Conduct periodic reviews to identify areas for process improvement and efficiency.

Skills/Qualifications:

• Proven experience in administrative roles, preferred. 
• Familiarity with permit processes and regulations, particularly related to water heaters, is highly desirable.
• Excellent organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.
• Strong communication skills, both written and verbal, with the ability to interact professionally with clients and regulatory authorities.
• Proficiency in using computer software for data entry, scheduling, and document management.
• Ability to work independently with minimal supervision, while also being a collaborative team player.

Some Benefits Include:

• Health available for full-time and based on enrollment
  
  • Employee's insurance is covered with the option of family coverage to be added at the employee's expense
• Company 401k matching plan available after one year of employment
• Paid vacation is available after 1 year of full-time employment
• Paid ongoing training, incentives, and career development