Personnel Assistant

3 weeks ago

Albuquerque, United States HBC MANAGEMENT SERVICES INC Full time
Job DescriptionJob DescriptionDescription:

Hana Industries is a professional services company serving clients in the federal government and military sectors. Hana has built an excellent reputation through our partnerships within the Department of Defense and Energy, Homeland Security, and commercial services industry across the nation.


Join our dynamic Team


We're seeking a Personnel Assistant to join our team in Albuquerque, NM. As a key support player for our human resources professionals, you'll need a solid grasp of personnel procedures and standards. Your responsibilities will be diverse in range from interviewing applicants to facilitating pre-employment tests and assisting with timekeeping procedures.


The Personnel Assistant works with the corporate staff and local management to ensure all selected candidates are timely scheduled for interviews and receive all applicable notifications. You'll be the point person for a variety of contacts both within and outside the organization, handling sensitive employee information with tact and discretion. The Personnel Assistant supports both worksite locations in New Mexico and Livermore, California.


Essential functions and duties

  • Conducting phone screening of qualified potential candidates
  • Coordinating in-person interviews with on-site management team
  • Verifying an identified candidates’ citizenship, educational and work history
  • Initiating third party authorizations for pre-employment drug and background screening
  • Tracking, monitoring, and advising management on all newly hired candidate’s workflow statuses
  • Ensures that candidates are kept updated on the process, follows up on missing documents, and provides timely responses to any inquiries
  • Assist with time keeping procedures and data entry into the PayDay system
  • General office duties such as faxing, mailing, and filing
  • Maintain personnel folders and other clerical duties as assigned.
Requirements:
  • Have or be able to obtain and maintain a Department of Energy Security Clearance
  • Prior experience in a similar role a must
  • Pre-employment Drug Screening
  • Possess a valid automobile driver’s license
  • Be a citizen of the United States of America
  • Possess a high school diploma or equivalent
  • Be at least 21 years of age or be an honorably discharged veteran.


Hana Industries is an equal opportunity employer who values diversity. We are committed to creating a diverse and welcoming workplace that includes partners with diverse backgrounds and experiences. Minority, Female, Disabled, Veteran


To learn more about who we are and the service we provide please see our company website http://huiohanapono.com/companies/

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