Accounting Coordinator

St. Louis Area Foodbank (SLAFB)

JOB DESCRIPTION

Job Title: Accounting Coordinator

Immediate Supervisor: Controller Employees Supervised: None

FLSA: Non-Exempt

General Description/Position Summary:

The Accounting Coordinator position advances the mission of the St. Louis Area Foodbank by providing accounting support to its internal stakeholders. Responsibilities include participating in accounts payables, accounts receivables, cash application, month-end close, and other assigned projects.

Duties and Responsibilities:

Accounts Payable

• Keep the Controller apprised of daily operations and communicate any problems or issues in a timely manner with proposed solutions.
• Ensure the efficient operation of the Accounts Payable (AP) and other accounting duties.
• Verify the accuracy of vendor invoices and the general ledger account codes. Obtain appropriate approvals for invoices and accurately enter into Ceres with proper cost allocations.
• Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment and reconciliation of subsidiary to general ledger.
• Implement tactical processes, enforce policies, and monitor internal controls.
• Reconcile vendor statements to ensure organization accounts for all possible invoices and credits.
• Research information to provide accurate and timely solutions to internal clients and vendors.
• Generate payment to vendors or clients on a routine schedule and match the check with backup for review by Finance/Accounting or other appropriate personnel.
• Maintain filing and historical records in compliance with the record retention policies.
• Collect appropriate Internal Revenue Service (IRS) W9 information and maintain the AP tax information to meet IRS regulations.
• Assist in year-end IRS 1099 processing and preparation by verifying all data paid in the applicable year.
• Maintain the integrity of the vendor master file to ensure payments are aged properly.
• Prepare and submit positive pay files to the bank for checks issued.

Philanthropy/Accounts Receivable

• Update daily cash.
• Process daily checks of all bank transactions incoming automated clearing house (ACH), all debits and credits.
• Process donations received and prepare bank deposits.
• Reconcile recorded donations between the organization's customer relationship management system Raiser's Edge (Philanthropy Department) and the general ledger.

General Accounting

• Provide requested information to assist in preparation of appropriate journal entries related to the various areas in support of month end closing.
• Perform appropriate general ledger account reconciliations and analyses.
• Maintain current written desk top procedures.
• Perform monthly, quarterly, and annual closing activities.
• Perform bank account and general ledger account reconciliations and analyses.
• Provide assistance with external audit, including preparation of year-end audit work papers and reconciliations.
• Reconcile purchased inventory balances and make adjusting journal entries as needed.
• Prepare journal entries and account reconciliation schedules.
• Maintain the petty cash fund.
• Assemble information for external auditors.
• Help process incoming mail, accounts receivable and other reception duties as needed.
• Assist with other Finance/Accounting departmental responsibilities as needed.
• Perform other appropriate duties as assigned.

Requirements and Qualifications:

Education Requirements

• High school diploma or equivalent required.
• Some college courses in accounting/bookkeeping or equivalent coursework desired. Associate's Degree preferred.
• Minimum of 3 years of accounting experience.
• Not-For-Profit Accounts Payable and Accounts Receivables experience is highly desired.

Computer Skills

• Knowledge and experience with integrated general ledger accounting systems.
• Intermediate to advanced experience and proficiency with the Microsoft Office suite of tools (including, but not limited to: Outlook, Teams, Word, Microsoft 365, Excel, PowerPoint, etc.)

Qualifications

• Ability to develop oneself through continuous learning, initiative, innovation, resourcefulness, and critical thinking.
• Ability to prioritize, effectively manage multiple projects concurrently, and take ownership of work.
• Ability to meet tight deadlines, work extended hours during accounting close, audit periods and other critical times.
• Ability to work independently and as part of a team as necessary.
• Ability to work collaboratively with internal and external customers. Demonstrated ability to build partnerships and work collaboratively with others to meet shared objectives. Ability to establish and maintain effective working relationships with diverse internal and external stakeholders.
• Ability to maintain confidentiality of company information.
• Must be meticulous, but able to maintain a balanced perspective in rapidly changing business circumstances.
• Ability to work productively in a multicultural environment and demonstrate respect for differences.
• Excellent verbal and written communication skills.
• Passion for the Foodbank's mission and the ability to demonstrate SLAFB's Core Values: Stewardship, Teamwork, Agility and Respect.
• Proficient with Microsoft Excel including V lookups, pivot tables, data, and quantitative analysis.
• Ability to maintain confidentiality of company information.
• Must be able to pass criminal background check and drug screening.

Work Schedule:

• Monday - Friday onsite at the Foodbank facility and in the community as needed.
• However, flexibility will be granted as appropriate in accordance with the Foodbank's Remote Work/Working From Home Policy.
• Occasional evening hours may be required.

The impact you'll make:

At the St. Louis Area Foodbank, we are working to build a stronger bi-state region by nourishing people, empowering communities, and transforming systems. With the dedicated partnership of nearly 600 hunger-relief programs and local agencies - including soup kitchens, food pantries, shelters, and residential programs - we are responding to hunger in communities across 26 counties in Missouri and Illinois by distributing food to more than 400,000 people every year.

Since opening in 1975, and with the tremendous support and generosity of this community, the St. Louis Area Foodbank has grown to become our region's largest food distribution charity dedicated to feeding those in need. Together, we are feeding people and working to address the root causes of hunger for lasting impact every day.

About the St. Louis Area Foodbank:

• The St. Louis Area Foodbank (SLAFB) is a member of Feeding America, which is a national network of 200 food banks all working together for the common goal of ensuring equitable access to nutritious food.
• This nationwide network offers us a variety of resources, like food, funds, best practices, and gives our work a much bigger, louder voice than we could hope to have on our own.
• The St. Louis Area Foodbank supports 26 counties - 14 in Missouri and 12 in Illinois - thus serves, supports and stewards a diverse group of stakeholders across our region, as well as serves as a member of Feeding Missouri (the 6 Feeding America Food Banks in Missouri) and Feeding Illinois (the 7 Feeding America Food Banks in Illinois).
• As a food bank, we collect food from a variety of sources, such as manufacturers, retail stores, farmers, and individual donors.
• We then store, sort, and repackage that food at the highest safety standards and finally distribute that food to our network of agencies and programs, which work directly with people in the community.
• We facilitate the movement of food safely and efficiently and offer the kinds of resources and support to our partner agencies that a single food pantry or shelter could not hope to access on its own.
• VISION: A nutritionally secure Missouri and Illinois.
• MISSION: Building a stronger bi-state region by nourishing people, empowering communities, and transforming systems.

What we can offer you:

Beyond a great mission, dedicated team members, and an incredible opportunity to truly make a difference in our community, you will be generously rewarded for your contributions including:

• Competitive pay commensurate with experience
• Generous Paid Time Off (PTO) plan
• 403b plan with robust company match
• Comprehensive benefits (medical, dental, vision, group company-paid life insurance, short-term disability, and more)

We work hard, play hard and change lives - so apply to join our Foodbank Family

SLAFB Diversity, Equity, and Inclusion (DEI) Statement:

You are welcome at the St. Louis Area Foodbank (SLAFB) for who you are. At the SLAFB, we strive to empower our team to embrace and celebrate who they are by cultivating a diverse, equitable, and inclusive work environment. Doing so strengthens our organization, cultivates a culture where everyone feels valued and can bring their best selves to the SLAFB and enables us to nourish people, empower communities, and transform systems. At the SLAFB, we champion diversity, equity, and inclusivity to create a respectful and fulfilling workplace representing a broad range of lived experiences and viewpoints. We are committed to building a diverse and inclusive team that reflects the neighbors and communities we serve in the bi-state region to enhance engagement and connectivity with all key stakeholders.

This job description does not list all the duties of the job. Performance of other duties may be requested. Evaluations will be in part based upon performance of the tasks listed in this job description. St. Louis Area Foodbank has the right to revise this job description at any time. The job description is not a contract for employment.

Revised 5/9/2024