Land Entitlements Coordinator

1 week ago

Scottsdale, United States Ashton Woods Full time
Job DescriptionJob Description

Company Overview:

Ashton Woods is more than just a home builder. From the sale of our first home in 1989 to recently being named Builder of the Year by Builder Magazine, our focus has always been on blazing new trails and pushing the boundaries of what’s possible in homebuilding. Ashton Woods, the #1 private home builder in the United States, markets its homes through its two award-winning brands, Ashton Woods and Starlight Homes. The Ashton Woods brand is known for designing thoughtfully curated, inspired homes for people who love design. The Starlight Homes brand builds homes specifically for the first-time homebuyer, offering affordable homes with well-executed designs and quality finishes for buyers looking to make the dream of home ownership a reality. The company’s commitment to innovation and continually evolving to meet the needs of the market is a key reason we are one of the most celebrated homebuilders in the nation, winning hundreds of national and local industry awards in product and community design, architecture, merchandising, sales, marketing, and customer service.

Headquartered in Atlanta, Georgia, Ashton Woods sells new homes in Atlanta, Austin, Charleston, Dallas, Houston, Nashville, Orlando, Phoenix, Raleigh, San Antonio, and Tampa.

Position Overview:

This position is responsible for supporting the Director Entitlements in managing due diligence investigation, entitlement, and engineering of new communities within the company’s Ashton Woods Phoenix and Starlight Arizona Divisions. Important functions include coordination, processing, and/or tracking of document/ plan management, invoicing, fee payment, and permitting associated with securing approvals of development plans for new communities.

  • Duties and Responsibilities (Including but not limited to):
  • Coordinate procurement of address lists from governing bodies, assessor’s parcel numbers, and other community specific documents. Generate, update, and distribute list.
  • Process and track all fee payments, check requests, invoices and electronic payments associated with land entitlements.
  • Consultant vendor setup and insurance compliance.
  • Ensure all land entitlement invoices meet necessary internal requirements and budget coding before submitting to Accounts Payable for payment.
  • Ensure that job files for each community are updated and complete.
  • Order and track all entitlement financial assurances required for dry utilities for new communities.
  • Assemble, label, file and track improvement plans and plots during the entitlement process. Generate tracking report.
  • Setup and maintain project, kick off, and closing files.
  • Update, generate and distribute land acquisition status reports.
  • Land Bank Takedown filing and cross checking.
  • Create PO as directed by Director of Entitlements
  • Administrative tasks such as filing, photocopying, scanning, distributing documents, word processing, organizing binders, etc.
  • General Administrative Tasks for Director of Entitlements.
  • Other duties and special projects as assigned.

Desired Qualifications:

  • Over 2 years of experience in land, engineering or accounting administration preferred.
  • Knowledge of Business English and related correspondence formats; requires extensive follow- up on all correspondence.
  • Strong Computer skills; proficient in Excel, Word, Outlook, and PowerPoint
  • Strong Oral/Written Communication and Interpersonal Skills
  • High degree of professionalism; ability to communicate with confidence.
  • Self-directed; takes initiative, proactively addresses problems; can work with minimal oversight
  • Highly organized and flexible; with the ability to prioritize multiple projects and meet deadlines, often with frequent interruptions and changing circumstances, in a high-volume fast-paced work environment
  • Ability to flourish and navigate in a team environment.
  • Strong Attention to detail

Typical Physical and Mental Demands:

  • Must be able to read, write, and speak fluently in English.
  • Employees in the position are required to be able to hear and have vision sufficient to utilize all office equipment.
  • Use of hands and fingers is required to utilize standard office equipment.
  • Use of feet and legs required to walk, climb, and maneuver within construction sites.
  • Requires occasional lifting up to 50 pounds.

These physical requirements are representative of those required to successfully perform the essential functions of this position. Reasonable accommodation will be made to enable individuals with disabilities to perform these functions if requested.

Working Conditions:

Work is generally performed a typical office environment and may involve the use of standard office equipment. Fast paced environment subject to numerous schedule and priority change and short notice activity.

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