Office Manager

2 weeks ago


Meadville, United States Quality Engineering Solutions, Inc Full time
Job DescriptionJob DescriptionQuality Engineering Solutions (QES) is seeking an experienced and exceptional Office Manager to support the corporate team.  Duties will consist of front desk oversight, corporate services support and other administrative tasks.  The ideal candidate will be professional and organized, have exceptional attention to detail, and solid time-management skills.

This position will be full-time (40 hours per week), based in our Cochranton, PA office, and will report to the Controller. The Office Manager will be required to work during company business hours (Monday through Friday, 7:00 a.m. to 4:00 p.m. EST).

RESPONSIBILITIES:
  • General Office Support
    • Perform receptionist duties - answer and direct all incoming calls, distribute phone messages or note of calls, as necessary
    • Receive, sort, and distribute office mail and deliveries
    • Prepare and deliver packages to FedEx/UPS/USPS (as needed)
    • Stock, order, and maintain office supplies
    • Collect and discard trash bins
    • Organize and maintain onsite hardcopy files and records
  • Corporate Services Support
    • Assist Corporate Services Team with corporate event planning and coordination, including travel arrangements and tracking employee RSVPs
    • Assist Business Development Team with professional organization event registrations and travel arrangements
    • Request Certificates of Insurance (COI) for new projects
    • Distribute company vehicle insurance ID cards
    • Act as IT systems liaison with external tech support team
    • Distribute and track employee-issued equipment and materials
    • Assist with company banking needs, as necessary
    • Petty cash reconciliation
    • Provide other administrative support, as required
REQUIRED SKILLS AND EXPERIENCE:
  • 1-3 years of experience in an administrative/office management role in a corporate environment
  • Demonstrated ability to follow instructions, multi-task, and be flexible to adjusted assignments as necessary
  • Strong self-motivation, time management, and organization skills
  • Self-directed and able to work with minimal supervision
  • Proficiency in MS Office Suite, specifically Outlook, Word, and Excel
  • Ability to maintain a professional and positive attitude while demonstrating confidentiality, discretion, and excellent written and verbal communication skills
About Quality Engineering Solutions, Inc.: QES is an engineering and inspection firm offering a full range of employer services. We are an equal opportunity employer committed to diversity in the workplace, including Minority/Female/Disabled/Protected Veteran/LGBTQ+. All qualified applicants will receive consideration for employment without regard to an individual’s race, color, religion, national origin, ethnicity, union affiliation, age, sex, sexual orientation, gender identity and expression, pregnancy, employable physical or mental disability, veteran status, genetic information, immigration status, or any other basis protected by all applicable laws.

 

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