Elizabethton High School

1 month ago

Elizabethton, United States Elizabethton City Schools Full time
Job DescriptionJob Description

ELIZABETHTON HIGH SCHOOL IS LOOKING FOR A

NEW CTE ADMINISTRATIVE ASSISTANT

The job of Administrative Assistant was established for the purpose/s to efficiently accomplish the administrative tasks/mission of the high school CTE program. The CTE Administrative Secretary performs secretarial duties for the CTE Department. The position requires the ability to utilize initiative and good judgment in the scheduling of work, ensuring the accuracy of work and in assisting students or teachers with problems. This job reports to the CTE Director at Elizabethton High School.

Essential Functions

The work tasks will vary based on the CTE Director's personal management/administrative requirements but the administrative assistant should be familiar with all functions and be prepared to accomplish them. These tasks should not be construed as a complete listing of the assignments that may be given to an employee, nor are such assignments restricted to those precisely listed.

  • Performs secretarial duties for assigned personnel where responsibilities of trust and accuracy are important and knowledge of the school and school system is essential.
  • Manages placement files for Perkins funding and manages Perkins grant
  • Answers telephone to provide information, take messages, or transfer calls.
  • Greets visitors and directs to appropriate area or person.
  • Composes, or transcribes from rough draft, routine correspondence, bulletins, memorandums,
  • and other material.
  • Makes copies of correspondence or other printed materials.
  • Prepares outgoing mail and correspondence, including email and faxes.
  • Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be
  • answered by employer.
  • Orders and dispenses office supplies.
  • Purchase equipment for CTE programs, manages inventory.
  • Reconcile credit cards and purchase cards.
  • Maintains official financial files.
  • Maintains information needed for budget purposes.
  • Maintains and manages all CTE Educator budgets.
  • Plans and arranges the maintenance and preparation of information needed for budget reports.
  • Designs and organizes filing systems.
  • Acts as custodian of files.

Other Functions

  • Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications Skills, Knowledge and Abilities

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: effective communication; operating standard office equipment including pertinent software applications; and preparing and maintaining accurate records.

KNOWLEDGE is important as this is a skilled position. Applicants shall have no less than a high school education or an equivalency high school diploma. Shall have knowledge of typing, office machines, duplicating machines and computer sufficient to perform essential functions. At least one year work experience or appropriate Vocational Technical school training is preferred, but not required.

ABILITY is required to schedule activities and/or meetings; gather and/or collate data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with similar types of data; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data may require independent interpretation; and problem solving with equipment is limited. Specific ability-based competencies required to satisfactorily perform the functions of the job include: flexibility; establishing and maintaining effective working relationships; meeting deadlines and schedules; working with frequent interruptions; and maintaining confidentiality.

Responsibility/Complexity

The position is extremely important to the effective organization and support of the CTE Director and the entire group of CTE teachers at Elizabethton High School. Sound financial experience is needed to ensure purchases are made from qualifying funds (General Purpose, Carl Perkins, & Club Accounts) and that the appropriate inventory is adjusted as equipment is added

Guidelines

The guidelines for accomplishing the requirements of this position will be CTE at the CTE directors guidance, school administrative procedures, traditional practices, local Board of Education policy and appropriate State and Federal laws/regulations. Much of the work is performed independently with general supervision and requires judgment to accomplish non-routine tasks or meet student needs.

Working Environment

The work is moderately sedentary, but some lifting of objects that may exceed 20 pounds with frequent lifting and/or carrying of objects that weigh 10 pounds or more. Other physical demands that may be required are pushing, pulling, climbing and/or balancing, stooping, kneeling, crouching and/or crawling, reaching, handling and/or feeling, talking, and/or hearing and seeing. Must display the ability to precisely coordinate hand, finger and eye motions/movements. All positions require a physical exam to meet health and physical requirements. The work is performed in an office environment, but many tasks are accomplished throughout the school facility and its grounds.

FOR MORE INFORMATION, CONTACT BRIAN CULBERT AT:

brian.culbert@ecschools.net


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