Work Flow Manager, Washington, DC
2 weeks ago
We are looking to place a mid-level Workflow Manager to provide support for Department of Defense (DoD) programs in Washington, DC.
JOB DESCRIPTION:
- Serve as primary lead for managing tasks in Task Management Tool (TMT)/Enterprise Task Management Software Solution (ETMS2) or the latest task tracking system network and database. Provide administrative support by providing task/suspense management, coordination and quality assurance and control of task responses and task packages, validating completeness/accuracy of task response, conveying tasks to client organizations, and processing tasks to client and external offices.
- Provide overall workflow management.
- Assist with completion of select abbreviated Electronic Staff Summary Sheet (eSSS) TMT tasks, such as awards nominations and other simple tasks where a no equity reply is anticipated (determined in concern with the Associate Executive Officer).
- Provide assistance with the development of Emails Ready-to-Send (EMRS) to external organizations to obtain coordination when offices do not have TMT/ETMS2 access.
- Maintain and manage the task management database(s), provide associated database training, archive database records, provide technical support, and initiate executive services requests.
- Analyze data to show current and historical trends, reporting, completion statistics, task status, and organization, and document aggregate support to senior leadership.
- Coordinate weekly meetings with subordinate workflow team members to track and report on the status of tasks.
- Develop a weekly MS Excel report on the status of completed on time and provide to leadership.
- Coordinate, consolidate, develop, and maintain workflow management governance and programmatic documents including Action Officer (AO) training slides, an AO guide, and other AO support materials (e.g., signature blocks, example memos).
- Develop, maintain, and facilitate Newcomer’s Orientation briefings, ensuring new personnel are trained on task management processes and procedures, mission objectives, and battle rhythm.
- Execute record and file management actions in support of the records management program in accordance with published records management guidance and procedures
- Support the internal awards programs (e.g., quarterly and annual Civilian, Military and Work Horse awards) and CE Functional annual awards program.
- Assist with schedules and tracking executive correspondence.
- Manage conference room schedules and execute front office support administrative tasks.
- Provide detailed updates to leadership and stakeholders by participating in meetings/forums and coordinating, consolidating, developing, and delivering/presenting associated meeting materials (e.g., slides, after action reports, minutes).
JOB REQUIREMENTS:
- Bachelor’s Degree in a related field.
- Minimum of 4 years of experience leading office administration teams.
- Experience with managing tasks in TMT/ETMS2.
- Knowledge and experience with Air Force Civil Engineering programs.
- Experience with Air Force and/or DoD technical writing.
- Knowledge of Federal, state, and/or local regulations and statutes, as well as Air Force or DoD regulations and documentation is preferred.
- Ability to obtain and maintain a current SECRET security clearance is required.
- Proficiency in Microsoft Office, including Outlook, Word, Excel, and Access.
About AGEISS Inc:
AGEISS, headquartered in Colorado, has provided Environmental Consulting, Facilities Engineering, Advisory & Assistance, and Program/Project Management Services to the Federal sector nationwide and internationally since 1988. AGEISS offers a full competitive benefits package including medical, dental, vision, and 401(k).
AGEISS is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment.
If you are interested in joining our team of professionals, please submit your resume/qualifications and salary requirements.
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