Accounts Payable Specialist

4 weeks ago

Springfield, United States Effingham Hospital Inc. Full time
Job DescriptionJob DescriptionDescription:

JOB SUMMARY

Under the general direction of the Accounts Payable Manager, the Accounts Payable Specialist will collect and organize required payable documentation to process vendor payments promptly while maximizing the cash balance, in accordance with TJC, federal, state, and local guidelines organizational and departmental policies and procedures. Communicates with medical staff, other departments, and outside agencies while maintaining confidentiality. The position requires self-motivation, organization, excellent data entry skills, attention to detail, and capabilities to function in a semi-autonomous role within a fast pace and dynamic environment.


STANDARDS OF PERFORMANCE

  1. Process AP mail, open, sort, and stamp daily.
  2. Receives and enters all hospital invoices in the AP system, including employee reimbursements.
  3. Coordinates with Materials Management to resolve differences between purchase order, packing lists, and invoices.
  4. Prepares invoices for managerial approval for each department.
  5. Verifying vendor accounts, paying vendors, and resolving purchase orders, invoices, or payment discrepancies.
  6. Issue purchase order amendments and stop payments.
  7. Assists in month-end closing.
  8. Compares system reports to balances and verifies entries.
  9. Perform recordkeeping and prepare financial reports.
  10. Collaborates with internal departments to gather, analyze, and interpret relevant financial data.
  11. Receiving, processing, verifying and reconciling invoices.
  12. Mail accounts payable checks weekly.
  13. File check copies with all supporting documents.
  14. Reports all discrepancies to the Accounts Payable Manager.
  15. Reports equipment problems/hazardous conditions promptly to the department manager/maintenance and complete the maintenance log.
  16. Participates in continuing education.
  17. Report supply and equipment needs to the Accounts Payable Manager.
  18. Run monthly Accounts Payable detail reports and spool for storage.
  19. Process Garnishments, Chapter 13, and all other deductions for the accounts payable system for payment.
  20. Remains informed of regulatory requirements and best practices in accounting.
  21. Completes other duties as required within the scope of job and training.
Requirements:

Minimum Education: Education level equivalent to high school completion; some college courses are preferred.

Formal Training: Proven work experience as an Accounts Payable Specialist or similar role.

Extensive experience in account reconciliation, keen attention to detail, time management, organizational skills, collaboration, and verbal and written communication. In-depth knowledge of accounts payable principles, accounting standards, and industry regulations.

Licensure, Certification, Registration: None

Work Experience: Three years experience with Accounts Payable and purchase order system, and general knowledge of Accounts Payable function.

Computer Skills: Advanced computer literacy with the capability to effectively use Microsoft computer software to include Outlook, Word, Excel, and PowerPoint, as well as advanced competency in accounting and business management software.




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